The Grapevine Agency

Personal Assistant to CEO of Real Estate Firm- West LA

We are  looking for an individual to provide vital support to the President of a real estate development firm – both personal and business matters.  The ideal candidate will have a high energy level and can prioritize matters, but also adapt to an ever-changing work environment. The role is fast-paced with heavy scheduling and organizational requirements. At least 3 years personal and/or executive assistant experience is a must! Real estate experience is a bonus, but not necessary. A higher level of interest in health and wellness is a huge plus as the company has an extensive fitness build-out within the headquarters and large component of the company culture..    West LA.  Salary 90K-140K DOE plus Benefits
Scope of work:
·       Schedule management: calendaring of business meetings, personal appointments, various personal/business calls, addressing calendar conflicts, arranging travel (flight and accommodations), itinerary,vacation house scheduling, communication with various property management companies.
·       Errand running: pickup and return items, food and coffee ordering, pickup
·       Technology issues – new phone synching, coordinating appts with IT and/or apple store, Verizon, etc. Setting up new personal laptop, etc.
·       Email management: find, filter spam, prioritize messages
·       Subscriptions: RE related subscriptions, personal (LA Times, etc.)
·       Meeting minutes and agenda, note taking when executive cannot make meeting
·       Assist with personalized organization, from business files to at home files.
·       Level of involvement with expenses
Desired Skills:
·       Energetic and self-motivated
·       Ambitious
·       Excellent Communication
·       Organization
·       Attention to detail
·       Tech savvy: Microsoft office proficient, outlook email/calendar, iOS (phone, tablet, etc.)
·       May require off-hour and weekend time availabilities (scheduling reservations, etc.)
·       Discretion and ability to handle confidential information
·       Interested in personal training and health and wellness

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