The Grapevine Agency

Executive Personal Assistant for High Profile Actor/Director
Location: New York City (Village Office) with flexibility for various project-based locations
Salary: Up to $200,000 Plus Benefits and Discretionary Bonus
Open to relocation for someone who KNOWS NYC well

Job Overview:
We are currently seeking an experienced and highly organized Executive Personal Assistant to support a high-profile Actor/Director based in New York City. This dynamic role involves managing intricate schedules, coordinating travel arrangements, and overseeing day-to-day operations for the client’s multiple residences. The successful candidate will be a detail-oriented, adaptable professional with a strong work ethic and a genuine passion for their role.

Calendar Management: Maintain a meticulously organized calendar, balancing professional commitments and personal obligations, adjusting to the ever-changing nature of the entertainment industry.
Management of correspondence via email.
Work with production and development team as needed.
Travel Coordination: Arrange both commercial and private travel, demonstrating a keen understanding of logistics. Occasionally responsible for driving the client’s car.
Interface ¬†with the client’s team, agents, publicists, and other industry professionals.
Oversee day-to-day needs for multiple residences and work with House Manager and Personal Assistant.
Manage the second assistant and runner, delegating tasks and ensuring a cohesive and efficient support structure.
MUST be able to adapt to the demands of the production schedule, sometimes requiring weekend work or being on call when the client travels.

Proven experience as an Executive Personal Assistant for another notable name or talent in entertainment
Excellent organizational and multitasking skills, with a meticulous attention to detail.
Strong communication and interpersonal abilities, capable of interacting with high-profile individuals.
Flexibility to adapt to a demanding schedule and handle occasional weekend work.
Knowledge of production processes, press engagement, and entertainment industry dynamics.
Valid driver’s license and ability to drive the client’s car when needed.

Application Process:
Interested candidates should submit a resume, cover letter, and references showcasing their relevant experience. Shortlisted candidates will undergo interviews and may be required to participate in practical assessments.

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