The Grapevine Agency
Executive Assistant – CEO office
Based in Miami (hybrid office/remote)
One of the world’s leading software platform for digital assets seeks an EA for the CEO’s office. Offering the largest production in this sector, they have the passion to code, create, and ultimately build an open, accessible and fair financial future, one piece of software at a time.
This is such a fantastic development opportunity as not only will you be responsible for the typical day to day EA duties for the CEO office, you will also learn a lot and grow under the direction of the Chief of Staff. EA duties will include internal and external meeting management, organising international travel, events, expenses and some light office management. We’re looking for an enthusiastic EA, full of positive energy, with high attention to detail, discretion and impeccably high standards
WHAT YOU WILL DO
High quality support to the CEO office team
Work under the guidance of the Chief of Staff
Happy to work for other Execs and cover EA overflow work
Helping with the management of the Miami office
Manage catering or food delivery when requested
Search and book restaurants, nice events ideas, be proactive to enhance team culture
Help coordinate all travel arrangements; this includes but is not limited to itineraries, flight check-in, transportation to and from airport, visa, covid tests requirements etc.
Help on events planning, including off-sites and large scale events
Complete a broad variety of daily administrative tasks, including expense reports.
Work as part of the Business support function; collaborating with EAs across the organisation to share best practice, learn and grow
WHAT YOU WILL NEED
You handle confidential information with integrity
You have good knowledge of Miami hot spots
Your attention to detail is key in this role
You are curious, eager to learn and passionate about helping others
Your written and verbal communication skills will be flawless
You have a “Solution finder” mindset and “Nothing is too small or too big” attitude,
You are always thinking two steps ahead
You have experience working with Google suite and other collaborative tools (Slack, Notion etc.)
COMPENSATION & PERKS
Competitive full-time salary based on experience and meaningful equity in an industry-leading company
The opportunity to be a key player and build your career at a rapidly expanding, global technology company in an exciting, emerging industry.
Unlimited vacation policy; work hard and take time when you need it.
Performance-based bonuses paid in cash
Apple equipment provided by the company
Awesome office locations and remote working options.
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