The Grapevine Agency

Mandarin Speaking Personal Assistant
Home office in Beverly Hills for Family
Monday through Friday – Business Hours
Salary DOE plus Benefits

The Personal Assistant is an essential partner, providing support to help the Family. To be successful in this role, you should be well-organized, thorough, flexible, be able to act with limited guidance and are comfortable in a fast-paced environment with different stakeholders and personalities. This role will work with family members, administrators, residential staff and third-party contractors to undertake a process-based approach to work.

To perform this job successfully, an individual must be able to perform essential duties satisfactorily with or without reasonable accommodations.

·      Help build, manage and operate the administrative function for the Family.
·      Manage the Family Residences include bill paying and overseeing and negotiating with vendors and service providers
·      Supervise home repairs and be able to troubleshoot simple home electronics and home maintenance
·      Prioritizes and coordinate Family’s calendar and meeting schedules
·      Coordinate and arrange all travel itineraries
·      Arrange accommodation and dining logistics locally and internationally
·      Manage resources for the Family, including theater passes, sports teams, etc
·       Be able to organize and plan intimate and large events as well as greet guests
·       Manage and purchase items needed for family
·       Clerical duties of sorting mail, answering phones, data entry, and filing
·       Maintaining and organizing bills, emails, notes, spreadsheets, and all documentation trail for immediate recall
·       Labeling and filing electronic copies of various documents and personal items
·       Writing letters, thank you notes, sentiments,
·      Meeting all necessary deadlines and anticipating employer needs
·      Creating excel spreadsheets and bookkeeping
·      Draft, proofread, and finalize written correspondence, contracts and documentation ensuring accuracy
·      Schedule and ensure full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events and facilitating events as needed
·      Supports Principal with other duties as required
·      Working Monday thru Friday

·      A seasoned Personal Assistant with 3+ years of experience
·      Self-motivated and ability to work in a home environment
·      An organizational ninja that can prioritize multiple tasks seamlessly with excellent attention to detail
·      Able to handle confidential information with discretion, tact, and diplomacy
·      Adaptable to various competing demands and demonstrate the highest level of service and response
·      Excellent interpersonal communication skills with the ability to interact in a positive manner.
·      Ability to communicate in a clear, concise manner with tact, diplomacy and flexibility
·      Able to build relationships with Family Members and other Administrative/Personal Staff
·      Ability in prioritizing high volume workloads while ensuring priorities and deadlines are met
·      Strong technology skills, needs to be proficient in G Suite, MS Word, MS Excel, MS Outlook, and can learn new software like Slack, WeChat, Quickbooks, etc.
·      Knows when and how to be assertive to get things done
·      Quickly responds to requests and does not need to be followed up on
·      Is responsible and possesses high integrity
·      Bilingual in Mandarin Chinese and English

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