The Grapevine Agency

Personal Assistant for Music Executive/ Entrepreneur- BH Canyon
Monday through Friday — Flexible work, very busy executive
Salary up to 90K plus Benefits DOE
A very busy music executive who also has various businesses/investments seeks a strong Personal Assistant candidate to round out a team of 3.  You must be strong right hand person, excel at problem solving, and always be a strategic thinker.  The ideal person will have a calm yet effective presence and ability, be able to work in a team as well as independently.   Can thrive in fast paced environment and always be available and flexible.  This is a very hardworking executive and team, so not right for any clock watchers. Graphic Design and Photography experience is a HUGE plus!
Duties will include but are not limited to:
Ensure daily schedule is printed and seamless, reservations and appointments are made
Gift Management – Fully Execute and keep logs, Research, Purchase, Wrap + Send – Log in inventory
Day-to-Day Administrative Duties – phones, reservations, office management, errands
Work closely with other assistants and take on projects as needed
Meet + greet guests
Manage various inventories
Responsible for Monthly Expense Reports
Assist with travel prep; Advance all details of travel – info on hotel, surrounding area, etc.
Check in with drivers / greeters in real time – manage all travel changes and work with team on details
Personal Duties – organize work areas, stock toiletries, order various items, pack bags, car cleaned + serviced , ordering clothes
Drive client to meetings
Check Tech updates
Scan photos and kids projects; reach out for photos from events, etc. – for originals files, manage family photos from nanny cameras and manage files
Art ART: Maintain database of pieces , frame pieces, research auctions, manage  art storage and files
Check instagram throughout the day for artist updates – repost or post as necessary – approval from team , monitor posts, download video
Bachelor’s Degree Required
2-3 Years of Experience as PA/EA in music industry
Highly Proficient in Google Applications – Sheets, Doc, Calendar
Proficient in Apple Products
Attention to detail
Excellent Communication Skills – Verbal + Written
Excels in fast-paced environment
Be able to read the room
Respond in after hours
Aware of key industry players

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