The Grapevine Agency

The CEO of a global sports and entertainment company is seeking a higher-level, assistant for an extremely busy C-Suite level executive. Applicants must have strong attention to detail, work ethic, and excellent oral and written communication. Ideal candidates will not be afraid of a heavy workload in a fast-paced environment and supporting strong personalities.  MUST be thick skinned and accustomed to a VERY BUSY desk  and able to think proactively.  Ideal person would be a career EA and enjoys being the helm of a busy desk around notable players in the entertainment sector, however also open to a REALLY detailed EA who can stay on desk for a few years and then perhaps seek growth.  Thera re other team members.  Salary DOE.

Responsibilities:
• Act as a liaison for staff, executives, department heads and external C-Level contacts
• Manage heavy call and email volume
• Schedule meetings based on a complex calendar(s)
• Maintain an awareness of the executive’s obligations (internal and external) to anticipate needs
• Arrange/retrieve meals, off-site meetings
• Some personal assistant responsibilities are anticipated and should be expected
• Other administrative duties as required

Qualifications:
• Strong email and calendar management skills; and a high level of competency using the standard suite of office software (Outlook, PowerPoint, and Word, and excel)
• Able to work efficiently and adapt in a fast-paced, high-pressure environment
• Excellent communication and organizational skills
• Strong attention to detail is a must
• Exceptional interpersonal skills while maintaining confidentiality and discretion
• Comfortable interfacing with senior level management and clients
• Must KNOW the entertainment business