Primary Purpose and Function

The Project Coordinator, Family Office position is a unique opportunity to support tasks and projects related to Family Office operations, as well as the Principal’s personal operations. The person in this role will collaborate with various Family Office departments as well as external partners and vendors to provide research, coordination, and execution support.

 

Essential Functions and Responsibilities:

  • Event and special projects management, coordinate projects as assigned by Manager/Director of Operations and Chief of Staff
  • Research, priorities, and follow up on various projects and requests
  • Respond to inquiries and requests of a highly confidential nature
  • Assist the Travel Team with organizing and planning for upcoming travel plans as needed, dealing with all aspects of private and commercial travel (air, hotel, and ground transportation), both domestic and international
  • Other ad hoc tasks and projects as assigned

 

Minimum Qualifications: Experience, Skills, and Certifications:

  • Experience working in a similar position in a family office environment
  • Able to work under pressure with constant deadlines and changing priorities while maintaining a calm demeanor
  • High energy, solution-driven personality with ability to think quickly in challenging situations
  • Able to handle sensitive and highly confidential issues with diplomacy and discretion
  • Ability to gracefully accept direct feedback
  • Strong communication and written skills
  • Excellent computer skills (Mac specifically), proficiency with MS Office and G-Suite
  • Longevity in past positions with excellent reference from past employers
  • Organized, efficient, punctual, reliable, proactive, self-starter
  • Personable and able to work with various individuals effectively
  • Possess valid unrestricted driver’s license, valid passport, adequate vehicle insurance coverage, and vehicle for use in performing job duties and travel among the Properties, both domestically and internationally

Expected Work Habits:

  • Be prompt and on time to all meetings, scheduled work and all timelines
  • Organized, efficient, punctual, reliable, proactive, self-starter
  • Personable and able to work with various individuals effectively
  • Flexibility, integrity, and creative problem-solving skills
  • Timely responsiveness outside of “regular” business hours
  • Must have and express a positive approach to problems and situations that may arise

Physical Demands and Requirements:

  • Able for work actively full-time in and around the Properties
  • Able to reach, bend, stoop, lift, carry, move substantial items as needed in performing job duties
  • Able to travel globally among the Properties without assistance
  • Able to use standard computer, telephone and related equipment for communication and recordkeeping
  • Able to provide limited on-call availability and responsiveness during non-business hours
  • Compliance with the COVID-19 Vaccination Policy
  • Authorized to work legally in the US and be willing to undergo an in-depth background investigation

To apply for this job email your details to Ariana@TheGrapevineLA.com