Household Manager to Family of 4 (Female Business Owner is Primary Principal)  

• Location: Montecito, CA (must live within 30 mins OR willing to relocate from LA to Santa Barbara area)
• Monday-Friday from 9-6pm, but may vary
• Mondays and Fridays you would work in the home (hands on, active around the house, coordinating vendors as needed, face to face with the principal)
• Tuesday, Wednesday, and Thursday you would mostly work remotely from their local office (wherenon-distracted admin work is completed)
• Could potentially be asked to work up to 5 weekends a year for special events and some holidays during the year. Christmas and New Year’s is normally off holidays due to the families travel schedule.
• Vacation/PTO
• Health insurance stipend offered
• Salary is 90k- 120K depending on experience
• Start: ASAP

Principal is extremely organized and is OCD, must have the same tendencies to be successful.

Requirements:

• Work very closely and communicate via multiple chats with principal, butler/housemanager/house staff, and the other principal’s personal assistant
• Works well under pressure, be proactive, and able to think multiple steps in advance with back upplans
• Actas liaison between all parts of principal’s life and her business
• Self-motivator
• Able to roll with the punches as there can often be several moving parts / changes
• No task is too big or small (this is a no-ego role)
• Have excellent communication/interpersonal skills and ability to read social situations well
• Be hyper organized and able to manage multiple tasks/responsibilities at once
• Be incredibly diligent and detail oriented
• Must be thick-skinned
• Must be confident and comfortable delegating
• Willingness to make and cancel appointments repeatedly on the go to the principal’s needs.
• Must be proficient in Microsoft Office (Outlook, Excel), tech savvy, and MAC savvy
• MUST BE DOG FRIENDLY (there are multiple dogs in the home)

Job Duties:

• Scheduling, personal (beauty, health, entertainment, social activities, etc.) and professional/work life
• Calendar management, bookings, email correspondence
• No crossover duties with the other personal assistant. Your primary focus is with the woman.
• Arranging travel, visas, and accommodation on work trips/vacations for the principal
• Putting together detailed itineraries for each trip
• Liaising with household staff, drivers, housekeepers, gardener, etc on job duties that need to take place with-in the home
• Occasionally responsible for liaising/scheduling repairs with contractors and suppliers that need to take place with-in the home
• Order/purchase any supplies that the household request (principals and house staff)
• Responsible for credit card account itemizing and receipts
• Knowledge of off-site storage units and contents in them
• Preformor delegate shopping and errands in accordance with employer’s guidelines
• Create checklist and database for vendors and suppliers
• Detailed communication to the principal on purchases, deliveries times, and returns (document to be kept up to date)
• Scheduling the florist on weeks when needed
• Schedule errand runs with driver in order to be available with the principal (example: dry cleaning pick ups, etc)
• Keeping property/financial spreadsheet up to date (monies spent, etc)
• Assisting in preparing home for guests / communication of proper information to staff
• Submitting medical bills to insurance on behalf of family and dogs
• Responsible for all medication refills for family and dogs
• Pets: responsible for overseeing medical, food, vaccines