Executive Personal Assistant to High Profile Talent- Beverly Hills

Monday thorough Friday — VERY BUSY role though, and ON call for weekends/evenings (due to client’s lifestyle and job)
Salary up to 115K DOE plus Health Benefits

Executive Personal Assistant  to High Profile Talent- Beverly Hills

A prominent and accomplished talent, who owns a global media enterprise specializing in branding and storytelling, is currently in search of a seasoned Executive Personal Assistant to complement their team. This pivotal role involves reporting directly to the principal, and working in tandem with the CEO and Chief of Staff. This multifaceted client operates across diverse sectors such as Television, Audio, Digital, and Licensing. The ideal candidate should boast a minimum of five years’ experience supporting notable talents or Ultra High Net Worth Individuals (UHNWIs). We are specifically seeking an individual who excels at problem-solving, thrives as a team player, and represents their principal in a professional manner.   Outstanding communication skills, adept time management, and tech-savviness are essential qualities for this role. Time management as well as system management is key for success in this role.  Back up plans and thinking through the day as changes occur is very important!

Monday thorough Friday — VERY BUSY role though, and ON call for weekends/evenings (due to client’s lifestyle and job)

Salary up to 115K DOE plus Health Benefits

MUST HAVE Soft Skills:

  • Organizational Skills
  • Problem Solving  ● Prioritizing  ● Communication Skills
  • Timekeeping   ● Motivation

Administrative Support

  • Assist Principal with packing for shoots, travel, panels, and meetings
  • Schedule and manage personal appointments and bookings
  • Update personal and business schedules and calendars
  • Assist with meeting preparation and travel logistics
  • Handle gifting and thank you notes
  • Track and respond to fan mail
  • Sort and distribute home mail

Household Management

  • Schedule and supervise house repairs
  • Manage dog-related tasks (Vet, grooming, etc)
  • Run personal errands

Business Support

  • Manage invoices, budgeting, and payment processing
  • Maintain Principal’s contact databases
  • Keep up to date on glam, hair, styling database, and rates
  • Coordinate travel transportation and track expenses
  • Create run of show documents for travel and business events

If you believe you possess the qualifications and characteristics essential to excel in this role, we welcome your application. Your ability to seamlessly blend administrative prowess with a proactive approach to support will be key to driving the Principal’s success in their various ventures.  Please also be able to pass a background check.  IF interested, please share resume in word, a brief cover letter and your salary

 

 

To apply for this job email your details to lori@thegrapevineLA.com