Location: Beverly Hills

Schedule: 8am-6pm Monday- Fri
Salary: Up to 110K + HB

*Must have 5 years of experience in a law firm or an entertainment/media company legal department\*

A rapidly growing high profile entertainment law firm led by diverse and prolific management seeks a true Career Executive Assistant who can also handle occasional personal duties. The firm is seeking a talented individual who wants to contribute to a growing and successful law firm with administrative support. We are seeking a self-sufficient individual who has the initiative and desire to support a law firm that is at the center of film and television deal making. Executive Assistant will be supporting the Managing Partner in all administrative aspects in high profile entertainment transactions.

DUTIES/RESPONSIBILITIES
• Provide administrative coverage. (calls, schedule, travel arrangements)
• Coordinates, oversees, and leads planning and execution of special events.
• Arrange and submit attorney CLEs and compliance.
• Answer and route incoming calls on a multi-line telephone system, as needed.
• Schedule calls and meetings with clients and opposing counsel and all office.
• Provide support for marketing events, speaking engagements, etc.
• Offers paralegal/law clerk support to include:
• Pulling precedent files.
• Working directly on legal closings including obtaining signatures, preparing closing files and listening in on closing calls to take notes and help with action items.
• Draft cover letters.
• Communicates directly with clients on scheduling items.
• Format and/or redline documents.
• Work with other team assistant
• Attends all team-related meetings.
• Creates a strategy and system to implement an efficient workday.
• Monitors and prompts all calendared events during business day.
• Maintains a positive attitude and is first in line to handle calls, internal requests.
• Helps with coordination of personal activities, schedule, and calendar.

REQUIRED SKILLS AND ABILITIES

• A mix of a top-tier law firm and in-house experience preferred.
• Experience in the entertainment industry is desirable.
• Detail-oriented, with accurate input and proof-proving skills.
• Strong PC skills, including proficiency in Microsoft Word, Microsoft Excel and Outlook.
• Excellent written, verbal, analytical, and organizational skills with ability to interact well with all levels of personnel.
• Self-starter with ability to prioritize high-volume work in fast-paced, dynamic environment. Must be responsive to deadlines and work well under pressure.
• Proven ability to handle highly confidential and sensitive information.
• Ability to guide and focus their duties interiorizing basic business processes and routines with low supervision.
• Capability to meet the expectations set on the duties assigned.
• Successfully shares information and ideas securing the most meaningful message is perfectly conveyed.
• Strong work ethic.

EDUCATION AND EXPERIENCE

• 5 years of experience in a law firm or an entertainment/media company legal department.
• College degree or equivalent level of experience.

PHYSICAL REQUIREMENTS
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to navigate each department at the firm’s facilities.

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

To apply for this job email your details to Rachel@TheGrapevineLA.com