Location: Western Europe
Schedule: Full-Time
Compensation: DOE

A private family in Europe is seeking an experienced, warm, and engaging Educational Nanny to support the daily care, development, and enrichment of young children within a fully staffed household.

The ideal candidate is proactive, organized, nurturing, and passionate about child development.

Responsibilities include assisting with routines, educational activities, homework support, organizing child-related items, coordinating activities, preparing healthy meals/snacks, and accompanying the family on travel as needed.

Candidates should have prior professional childcare experience, strong communication skills, flexibility, discretion, and the ability to work collaboratively within a private home environment.

Requirements:

• Professional nanny experience in private homes
• Educational childcare degree
• CPR/First Aid certification preferred
• Valid passport and ability to travel internationally
• Travel experience preferred
• Additional languages are a plus

Competitive compensation and benefits offered depending on experience.

Executive Housekeeper for UHNW Family
TriBeCa, New York
$90,000–$120,000 DOE + Full Benefits
Immediate Hire
Schedule: Monday–Friday, 9:00am–5:00pm

An ultra high net worth family in TriBeCa is seeking an experienced Executive Housekeeper to oversee the cleanliness, organization, and day to day presentation of a luxury residence. This is a highly hands on position for a candidate who takes immense pride in maintaining an impeccably run home and understands elevated private service standards.
The ideal candidate is proactive, detail oriented, discreet, and service minded, with the ability to seamlessly manage both deep household care and daily upkeep in a polished private home environment.

Key Responsibilities
• Full charge housekeeping and daily maintenance of the residence
• Detailed cleaning and organization of all living spaces
• Laundry, ironing, steaming, wardrobe care, and closet organization
• Maintain household inventories and ensure supplies are fully stocked
• Coordinate deliveries, vendors, and household maintenance appointments
• Ensure the home remains guest ready and impeccably presented at all times
• Assist with occasional entertaining preparation and post event cleanup
• Care for fine furnishings, artwork, antiques, delicate materials, and luxury finishes
• Implement and maintain organizational systems throughout the residence
• Communicate proactively regarding household needs and priorities

Requirements
• Prior experience working within a UHNW private home or luxury hospitality environment
• Strong understanding of elevated private service standards and discretion
• Exceptional attention to detail and organizational skills
• Professional, polished, and highly trustworthy
• Ability to anticipate needs and work independently
• Calm, flexible demeanor with a positive attitude
• Strong references and longevity in previous roles preferred
• Digital skill set is a must; no more paper checklists.
• Communicate with the Global team.
• Prior use of Nines Estate Management software preferred, but not a show stopper.

This is an immediate hire for a candidate seeking a long term opportunity within a sophisticated and highly private household environment.

West Coast - CA Southern

90K -130K for a true 24/7 mentality, flexible for travel and a right hand support for both the talent and family.

Availability on evenings, weekends, and during travel may be required depending on business needs and seasonality

The Personal Assistant is a full-time, multi-dimensional role responsible for providing comprehensive personal and administrative support to the principal(s). The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of tasks across personal, logistical, and administrative functions. The Personal Assistant maintains seamless operations both in office and while traveling, serving as a trusted point of contact across all aspects of the principal's daily life.

The Personal Assistant reports to the Chief of Staff and receives additional direction from the Executive Assistant and other designated members of the leadership team. The role interfaces regularly with household staff, external vendors, and management offices as required.

Essential Functions & Responsibilities

Manage personal and professional correspondence in a timely, organized, and professional manner

Prioritize incoming communications based on urgency and deadlines

Route business-related inquiries to the appropriate team lead or department

Maintain clean, consistent formatting across all shared documents and communications

Maintain and consistently update the principal's personal calendar

Manage shared family or household calendars, including personal appointments, activities, and travel

Ensure all personal dates, engagements, and recurring commitments are accurately reflected and up to date

Coordinate all personal travel including flights, ground transportation, and accommodations

Create detailed itineraries for all movements and travel engagements

Manage logistics for individual and family travel, communicating all details to relevant parties

Liaise with other team members to ensure seamless coordination across shared travel arrangements

Manage gifting initiatives including ideation, procurement, wrapping, and shipping

Maintain and execute a seasonal holiday gift list, with ordering completed in advance of deadlines

Coordinate personal activities, appointments, and special occasions as directed

Approach all gifting with creativity, thoughtfulness, and an economical mindset

Advance events and coordinate logistics ahead of time for optimal efficiency

Serve as the primary on-site point of contact for all movements during appearances and events

Proactively communicate and pre-plan for all activities, anticipating needs before they arise

Clearly identify and adhere to the scope of on-site responsibilities within the PA role

Ensure creative references and glam briefs are circulated and confirmed ahead of all appearances

Manage glam team logistics on-site including movements, needs, and timing

Proactively anticipate and address glam-related needs without being prompted

Manage a designated company card and process expenses in a timely and accurate manner

Submit weekly expense reports via the designated platform (e.g., Expensify)

Liaise with the business management office for reporting and reconciliation as needed

Draft and execute personal thank-you notes, RSVPs, and professional correspondence on behalf of the principal

Maintain discretion and professionalism in all external-facing communications

Provide high-touch, concierge-level service during the principal's personal time as needed

Proactively monitor and manage meals, dietary needs, and personal supplies, particularly during travel

Anticipate needs in advance and ensure the principal's comfort and preparedness at all times

Key Qualifications & Attributes

Consistent, dependable, and highly organized across all responsibilities

Excellent verbal and written communication skills — clear, professional, and concise

Strong attention to detail with exceptional formatting skills across all documents

Proficient in Google Suite, Mac OS, iPhone, Outlook, and standard productivity tools

Demonstrates absolute discretion, sound judgment, and confidentiality at all times

Proactive, resourceful, and solutions-oriented with strong problem-solving instincts

Independent thinker and self-starter who also thrives as a team player

Adaptable, flexible, and composed under pressure in fast-paced environments

Professional and polished in all external interactions and representation

Loyal, reliable, and deeply committed to the success of the team and the role

Valid passport and driver's license required

Upper East Side, New York City|Private Residence

Schedule: Monday through Friday, approximately 10:00 AM–7:00 PM, with flexibility for occasional evenings and weekends as needed.

Compensation: Competitive salary DOE, plus paid vacation and select holidays.

We are seeking an exceptionally polished, proactive, and service-oriented House Manager/Personal Household Attendant to oversee the day-to-day operations of a refined Upper East Side residence. This is a highly collaborative, hands-on role supporting a sophisticated principal and adult child within a fast-paced yet warm household environment.

The ideal candidate is intuitive, detail-oriented, discreet, and thrives in a luxury service setting. This person should take pride in creating a calm, organized, and beautifully maintained home while seamlessly handling evolving priorities, personal support, hospitality, wardrobe management, and household operations.

This role requires someone who is equally comfortable managing logistics behind the scenes as they are providing thoughtful day-to-day support to the principals. A strong understanding of elevated service, wardrobe care, travel preparation, guest hospitality, and household coordination is essential.

Key Responsibilities

Personal & Principal Support

• Provide thoughtful day-to-day support to the principal and adult child
• Coordinate closely with the Executive Assistant regarding schedules, appointments, travel, and household logistics
• Anticipate needs and proactively stay ahead of changing priorities
• Assist with errands, reservations, returns, shopping, gifting, and specialty requests
• Prepare daily essentials including wardrobe pieces, accessories, meals-to-go, and event readiness
• Maintain complete discretion and confidentiality at all times

Wardrobe & Closet Management

• Oversee the organization and maintenance of extensive wardrobes and accessories
• Ensure garments are cleaned, pressed, tailored, repaired, and event-ready
• Coordinate dry cleaning, tailoring, shoe repair, and specialty garment care
• Steam, press, pack, unpack, and organize clothing for daily use and travel
• Maintain seasonal inventory and detailed organization systems

Travel Preparation

• Execute highly detailed packing and unpacking for frequent travel
• Follow wardrobe plans and packing instructions with precision
• Prepare all travel-related items in advance of departures
• Coordinate pre- and post-travel organization, shopping, and garment care
• Flexibility for occasional weekend packing support is required

Household Operations

• Oversee the overall presentation and daily functionality of the residence
• Conduct regular walkthroughs to ensure the home remains immaculate and guest-ready
• Manage household inventories, pantry stocking, supplies, packages, and returns
• Coordinate repairs, maintenance appointments, and household vendors
• Maintain organized systems throughout the home
• Liaise with household staff and outside service providers as needed

Hospitality & Entertaining

• Create a warm and elevated experience for guests and visiting family members
• Prepare guest rooms and personalized amenities
• Assist with entertaining, dinners, gatherings, and in-home business meetings
• Support hospitality needs during weekly meetings and events

Household & Lifestyle Support

• Handle grocery shopping and household provisioning
• Assist with light tidying and day-to-day household upkeep
• Oversee deep cleaning staff to ensure standards are consistently maintained
• Prepare simple, healthy meals and refreshments as needed

Pet Care

• Assist with the care and coordination of a small dog, including walks, feeding, grooming appointments, and veterinary visits

Ideal Candidate

Warm, polished, calm, and highly professional

Experienced within luxury private homes, hospitality, or UHNW environments

Naturally proactive with exceptional attention to detail

Organized, resourceful, and able to multitask with ease

Flexible, adaptable, and solutions-oriented

Tech-savvy and comfortable managing schedules, lists, household systems, and communication

Collaborative with a no-ego, team-oriented mindset

Familiar with Manhattan lifestyle and logistics

Strong long-term references required

Franklin/Leiper’s Fork/Columbia, Tennessee Area

Full-Time | Strong Compensation DOE + Benefits | Travel Required ( up to 3 months at times)

A warm yet fast-moving household/business seeks a highly capable Executive Assistant / House Manager / Personal Assistant to serve as the operational right hand across both personal and household needs. This is a true catch-all role for someone who genuinely enjoys being of service, wearing many hats, thinking ahead, and helping create calm, structure, and flow in a busy and dynamic environment.

This position is ideal for someone who understands how to balance high-level executive support with hands-on household operations. The right candidate will be proactive, detail-oriented, tech savvy, emotionally intelligent, and able to pivot quickly while keeping many moving pieces organized.

This role does require the ability and willingness to travel frequently, at times for days or weeks at a time, including touring support and heavier travel periods next summer. Candidates should enjoy a dynamic lifestyle and be comfortable operating seamlessly both on the ground and while traveling.

The principals are seeking someone based in or very near Franklin, Leiper’s Fork, Columbia, Cold Spring, or surrounding Tennessee (around 30 minutes) areas who can become a long-term, trusted partner.

Schedule

Monday through Friday- General business hours with flexibility

Occasional evenings or weekends tied to events, projects, travel, or emergencies

Must have flexibility and a 24/7 mindset when needed, but not abused at all

Potential for 401(k) after a period of time

Gas card provided

Core Responsibilities

Executive & Personal Support

Calendar management ensuring schedules are always accurate, updated, and confirmed-- as well ensuring other assistant is always on point for admin needs.

Manage calendar invites, appointments, meetings, reminders, logistics, and follow-through

Coordinate personal and professional scheduling seamlessly

Track moving priorities, action items, deadlines, and follow-ups

Create systems and organizational workflows that improve day-to-day operations

Assist principals with ongoing lists, requests, and personal tasks

Implement and manage an app or shared organizational system where principals can add tasks, lists, and requests for follow-up

Handle travel coordination (with team and travel agency) including itineraries, bookings, reservations, transportation, and touring logistics

Assist with gifting, errands, returns, shopping, stocking, and general personal support

Oversee smooth daily household operations across all layers of the home

Liaise with housekeepers, vendors, service providers, maintenance teams, and outside staff

Ensure household standards, organization, and readiness are consistently maintained

Maintain inventories and ensure household supplies are stocked

Coordinate repairs, appointments, and service scheduling

Be highly proactive in identifying issues before they arise

Work closely and respectfully alongside other household staff and vendors

Help lead operations collaboratively rather than hierarchically

Communicate clearly, kindly, and efficiently with everyone involved

Step in wherever needed with a no-task-too-small mentality

Ideal Candidate

MUST have previous experience with another busy and discerning HNW fmaily

Highly organized and exceptionally detail-oriented

Razor-sharp follow-through and communication skills

Warm, grounded, collaborative, and emotionally intelligent

Tech savvy and comfortable implementing systems and organizational tools

Able to manage many moving pieces without becoming reactive

Strong sense of discretion, confidentiality, and professionalism

Resourceful, proactive, and naturally anticipatory

Pet friendly and genuinely comfortable around many dogs

Must enjoy being helpful and operating as a true partner to the principals

Prior experience in UHNW, entertainment, touring, family office, estate, or high-level assistant environments strongly preferred

This is a wonderful opportunity for someone seeking a long-term role within a kind, fast-paced, and highly collaborative environment where no two days are the same.

Location: Los Gatos, CA 

Schedule: Monday–Friday, approximately 9:00 AM–5:00 PM, with flexibility as needed 

Compensation: Competitive and commensurate with experience

An ultra-high-net-worth entrepreneurial family is seeking an experienced, highly process-oriented Estate Manager/Personal Assistant to oversee the full operations of a large, multi-structure private estate in Los Gatos, CA, including a private vineyard and related assets.

This is a senior, hands-on hybrid role responsible for the seamless day-to-day operation of the estate while also providing dedicated personal assistant support to the principals. The Estate Manager/PA will oversee staff and vendors, manage systems and financial workflows, handle personal scheduling and correspondence, and ensure operational continuity during principal travel. The ideal candidate is fast-paced, detail-obsessed, tech-savvy, and brings strong structure, sound judgment, discretion, and calm leadership — allowing the principals to remain well-informed without the need for micromanagement.

This role requires someone who is deeply organized, proactive, highly proficient with technology, and capable of building and maintaining clear processes, documentation, and digital systems that support a complex property and lifestyle.

Estate Snapshot

• Approximately 15,000 sq. ft. across multiple structures on ~20 acres
• Main residence, guest house, on-site office, private vineyard
• Fleet of vehicles and private aircraft
• Active property with ongoing operational, maintenance, and logistical needs

Core Responsibilities

• Provide full operational oversight of the estate, ensuring consistency, efficiency, and the highest standards of service
• Lead, manage, hire, onboard, and evaluate household and estate staff; oversee staffing structure, scheduling, performance, and coverage
• Serve as the primary point of coordination for all vendors and service providers; review, negotiate, and manage contracts and renewals
• Oversee estate finances at an operational level, including budgeting, approvals, forecasting, and expense tracking
• Provide personal assistant support to the principals, including calendar management, correspondence, travel coordination, and personal projects
• Manage private aviation logistics, including scheduling, hangar coordination, maintenance oversight, and related documentation
• Oversee vehicle fleet management, including acquisition, maintenance, registration, insurance, and asset tracking
• Maintain comprehensive estate documentation, including SOPs, estate manuals, vendor logs, asset inventories, and digital files
• Ensure all systems, records, and workflows are organized, current, and easily accessible, with a strong emphasis on digital organization and continuity
• Safeguard and manage physical and financial assets with discretion and accountability
• Anticipate needs, identify inefficiencies, and proactively implement improvements to operations and systems
• Ensure seamless estate operations during principal travel, providing clear reporting and peace of mind

Required Qualifications

• Bachelor's degree required
• Proven experience as an Estate Manager, Personal Assistant, Chief of Staff, or similar role in a UHNW private household or family office environment
• Highly tech-forward and computer-savvy — fluent with Mac/PC, Google Workspace, Microsoft Office, project management tools, smart home systems, digital filing systems, and able to quickly adopt new platforms
• Thrives in a fast-paced, high-output environment with multiple competing priorities
• Exceptional attention to detail — nothing slips through the cracks
• Strong financial acumen with experience managing budgets, vendors, and contracts
• Outstanding written and verbal communication skills
• Discreet, trustworthy, and accustomed to working with absolute confidentiality
• Calm, composed, and solutions-oriented under pressure

The successful candidate will take full ownership of estate operations and principal support, acting as a trusted steward of the property, people, and assets, and ensuring the estate runs smoothly, consistently, and at the highest level at all times.

Global Private Principal | Europe-Based with International Travel

Compensation: Highly Competitive DOE + Comprehensive Benefits

A highly confidential private principal is seeking an exceptional operational leader to oversee a sophisticated, multi-property lifestyle and residential portfolio spanning Europe and select international locations.

This is a rare opportunity for a highly organized, emotionally intelligent, and service-driven professional who thrives at the intersection of private operations, executive support, hospitality standards, and lifestyle management. The role requires someone capable of balancing high-level oversight with thoughtful day-to-day execution while bringing calm, structure, and cohesion to an already well-functioning environment.

The ideal candidate is polished yet grounded, highly discreet, operationally sharp, and capable of managing multiple moving parts with grace and precision.

Responsibilities Include

Residential & Operational Oversight

Overseeing day-to-day operations across multiple private residences and related projects

Ensuring properties are maintained to exceptional standards with a strong eye for detail and continuity

Managing preventative maintenance, vendor coordination, household logistics, and operational systems

Assisting with ongoing property enhancements, projects, and renovations as needed

Team & Workflow Management

Leading and coordinating a layered support team across household and operational functions

Creating clear communication flow and accountability across staff, vendors, and external partners

Developing and refining systems, SOPs, and operational processes to support long-term consistency

Partnering closely with assistants and trusted advisors within the principal’s broader ecosystem

Financial & Administrative Oversight

Managing budgets, approvals, expense tracking, and operational reporting

Bringing thoughtful oversight and organization to household and property expenditures

Maintaining organized records, vendor documentation, and operational infrastructure

Executive & Lifestyle Support

Assisting with select personal and executive-level matters as needed

Supporting travel coordination, logistics, scheduling flow, and special projects

Serving as a trusted right hand capable of anticipating needs and problem-solving proactively

Ideal Candidate

Significant experience supporting ultra-high-net-worth individuals, private principals, or sophisticated family office environments

Strong operational and people leadership skills

Experience overseeing multiple properties and layered teams

Calm, solutions-oriented demeanor with exceptional judgment and discretion

Highly organized with strong follow-through and attention to detail

Comfortable navigating evolving priorities within a fast-paced private environment

Low ego, adaptable, and deeply service-oriented

International exposure and comfort with travel highly preferred

Additional Details

Role is primarily based abroad with periodic travel as needed

Relocation support may be considered for the right candidate

Flexible to candidates currently based in North America or Europe

Extensive background and reference checks required

JOB FILLED

Location: Malibu (Deep Malibu)

Candidates ideally based in: Westlake Village, Agoura Hills, Thousand Oaks (Santa Monica considered)

Schedule: 10:00am – 6:00pm

Compensation: Hourly or salaried (DOE)

Benefits (for full-time): Medical insurance, gas reimbursement, overtime

A highly creative stylist and entrepreneur is seeking a versatile, hands-on Personal Assistant to support both personal and professional needs. This role can be structured as either 3 days per week or full-time for the right candidate who is eager to take on a broad and dynamic scope.

This is a true “right hand” position for someone who thrives in a lifestyle-driven, detail-oriented environment and enjoys bringing order, organization, and aesthetic excellence to a busy household and business.  Ideal person has a true love for fashion, organizing, problem solving and a great eye for aesthetics.

Key Responsibilities

Personal & Household Support

Manage day-to-day errands including dry cleaning, returns, shopping, and general task execution

Oversee home organization projects including closets, garage, and storage systems with a strong eye for detail (labels, systems, upkeep)

Maintain high standards of organization across all areas of the home

Work closely and collaboratively with the housekeeper

Wardrobe & Styling Support

Assist with wardrobe organization and merchandising

Maintain clothing with care (proper hangers, steaming, zipping, storage)

Support styling-related needs with a strong appreciation for fashion and presentation

Family Support

Provide occasional assistance with a 14-year-old, including school, activities, and doctor’s appointments as needed

Act as a dependable, supportive presence within the household

Administrative & Project Support

Assist with light administrative tasks including scheduling and travel coordination

Provide support to a nonprofit animal rescue organization based in Thousand Oaks

Assist with additional creative or personal projects as needed

Ideal Candidate

Highly organized with a natural ability to create systems and maintain order

Hands-on, proactive, and resourceful with a “no task too big or small” mindset

Trustworthy and discreet, with a strong sense of integrity

Detail-oriented with an eye for aesthetics, particularly in fashion and home organization

Comfortable balancing both personal assistant duties and light administrative work

Loves animals and is open to being involved with the family’s rescue efforts

Local to the Malibu / Conejo Valley area preferred

Santa Monica, CA/Malibu

Hours: Typically Monday through Friday, 9am–5pm with flexibility as needed

HYBRID - PLEASE BE WEST LA BASED

Salary: $90K-125K DOE plus Stipend towards Benefit

A highly discreet and grounded opportunity is available for an exceptional Executive/Personal Assistant to young entrepreneur.

This role requires someone who is deeply trustworthy, detail-oriented, emotionally intelligent, and highly capable of bringing structure, organization, and calm to an otherwise overwhelming period of transition. The ideal candidate is proactive, resourceful, service-oriented, and comfortable handling both personal and administrative responsibilities with maturity and discretion.

The position will oversee a blend of family office support, household coordination, rental property management, and executive assistance tied to a growing real estate business. This is a hands-on role for someone who enjoys helping others and can seamlessly move between logistics, operations, and day-to-day support.

Responsibilities Include:

Managing personal and administrative support for both siblings

Organizing, reviewing, and tracking important family, legal, and financial documents

Tracking payments related to investments, including due dates, confirmations, documentation, and coordination with financial or advisory contacts as needed

Managing calendars, appointments, reminders, reservations, and travel coordination

Assisting with rental property oversight, tenant communication, vendor scheduling, and maintenance coordination

Liaising with vendors, contractors, service providers, and household contacts

Assisting with light household management and operational needs

Creating organized systems for files, records, schedules, and ongoing tasks

Handling errands, personal shopping, returns, gifting, and day-to-day personal needs

Assisting with planning dinners, gatherings, and occasional small events

Tracking expenses, deadlines, and ongoing projects

Serving as a thoughtful, solutions-oriented right hand who can anticipate needs and help reduce day-to-day overwhelm

Ideal Candidate:

Highly organized with excellent follow-through and attention to detail

Calm, grounded, and capable of handling sensitive situations with professionalism

Able to pivot seamlessly between personal, household, and executive support

Strong administrative and communication skills

Tech-savvy and comfortable managing digital systems, spreadsheets, and calendars

Proactive, resourceful, and comfortable working independently

Polished, adaptable, low ego, and genuinely service-minded

Beverly Hills, CA

Full-Time, Sunday–Thursday

Schedule: Sunday & Monday: 10:00 AM – 6:00 PM, Tuesday – Thursday: 12:00 PM – 8:00 PM

$35-$40/hour, DOE, Full benefits package

A formal, fully staffed estate in Beverly Hills is seeking an Evening/Weekend Housekeeper to join their established team. This is a wonderful opportunity for a detail-oriented and team-focused professional who enjoys working in a collaborative, high-standard environment. The household is comprised of a couple with older children who visit occasionally, along with one dog.

The home is supported by a team of five housekeepers, and this role will be an integral part of maintaining the residence to an exceptional level.

Responsibilities

Perform detailed, high-level housekeeping throughout the residence

Reset and maintain all rooms to a guest-ready standard

Assist with laundry and ironing as needed (in coordination with the laundress)

Support the chef with light service, including dinner setup, serving, and cleanup

Maintain organization and cleanliness across all areas of the home

Work collaboratively with the housekeeping team and other staff

Ideal Candidate

Strong team player with a positive, can-do attitude

Prior experience working in private estates or fully staffed homes

Excellent attention to detail and pride in maintaining high standards

Comfortable communicating via text and maintaining clear, professional communication

Speaks good English

Friendly, discreet, and service-oriented

Pet-friendly

This is an excellent role for someone looking to join a respectful and well-run household, where teamwork and professionalism are highly valued.

Menlo Park / Atherton Area

Monday through Friday, standard business hours with flexibility as needed

PLEASE ONLY BE LOCAL

We are seeking a senior operational leader to bring structure, alignment, and thoughtful oversight to a highly dynamic private office environment. This individual will act as the connective force across the principal’s ecosystem, overseeing teams, refining operations, and ensuring the day to day runs with precision, discretion, and calm control.

This is a private, principal-facing role centered on managing people, operations, and infrastructure across a complex personal and residential landscape. It is not a traditional corporate COO position.

The ideal candidate brings a rare balance of operational rigor and emotional intelligence. They are both structured and intuitive, able to lead strong personalities while fostering trust, alignment, and respect at every level. This is a senior leadership role that requires a high degree of presence and availability to effectively oversee teams and maintain continuity across the environment.

This role is best suited for someone who enjoys operating behind the scenes, leading through others, and bringing order to complexity. It calls for a forward-thinking mindset, with the ability to assess, refine, and evolve operations over time. Individuals seeking a purely strategic or corporate leadership position will likely not find this role to be the right fit.

Key Responsibilities

Organizational Leadership and Accountability

Lead the overall operational structure with clarity, ensuring defined roles and strong accountability

Oversee senior team members across key functions, guiding performance while empowering autonomy

Establish clear operating rhythms, communication flow, and management discipline

Foster a culture grounded in ownership, responsiveness, discretion, and mutual respect

Build trusted relationships with the principal, family, and internal teams

Operational Oversight and Execution

Ensure seamless execution across residences, principal support, projects, and daily operations

Maintain exceptional standards of service, readiness, and presentation across all properties

Continuously refine systems, workflows, and protocols to improve efficiency

Anticipate needs while managing real time priorities with sound judgment

Navigate a fast moving, evolving environment with composure

Financial Oversight and Controls

Oversee budgets, spending, and financial discipline across the operation

Implement checks and balances across purchasing, vendor management, and approvals

Partner with financial teams on forecasting, reporting, and planning

Balance cost awareness with maintaining a high level of service

Talent Leadership and Performance Management

Lead hiring, onboarding, and development of a high performing team

Create a cohesive and collaborative environment across multiple support staff

Hold clear expectations while addressing performance issues thoughtfully and directly

Mentor and guide team members while maintaining accountability

Lead both up and down, supporting the principal while managing the team

Strategic Partnership

Serve as a trusted advisor on operational priorities, risks, and opportunities

Provide forward looking insight into the overall health of the operation

Identify inefficiencies and implement thoughtful, practical solutions

Support special projects, events, and evolving needs with flexibility and discretion

Ideal Candidate Profile

Experienced leader within complex, high touch environments such as family offices, private estates, or hospitality driven organizations

Demonstrated ability to manage multiple teams and functions through layers of leadership

Strong operational instincts with the ability to build structure without rigidity

High emotional intelligence with the ability to read nuance and manage dynamics thoughtfully

Calm, grounded presence with the ability to navigate pressure without becoming unsettled

Strong judgment, discretion, and problem solving ability

Solid HR and people management experience

Polished communicator able to interface seamlessly with principals, family members, and staff

Performance Expectations

Create a highly functional and organized operation with clear ownership and accountability

Maintain strong oversight of budgets, controls, and operational discipline

Ensure issues are addressed proactively and resolved efficiently

Drive alignment across all moving parts while maintaining calm and control

Continuously refine systems and processes to elevate overall performance

Operate with discretion, professionalism, and strong interpersonal awareness

Preferred Background

5+ years in senior operational leadership within family offices, private estates, or similarly high touch environments

Proven experience managing multiple teams through layers of leadership

Strong background in budgeting, vendor oversight, and operational systems

Experience supporting high net worth principals in complex, multi property environments

Beverly Hills, CA (Hybrid: Residence/ Office and your own home )

Full-Time | Salary: $100,000–$130,000 DOE + benefits

A highly private, ultra-high-net-worth principal is seeking an exceptional Executive Personal Assistant to serve as a true right hand across both personal and administrative matters. This is a fast-paced, detail-oriented role requiring a polished, highly resourceful professional who thrives in a high-expectation environment and takes pride in anticipating needs and executing seamlessly.

While this role includes a blend of responsibilities, a meaningful portion will involve coordinating complex, high-touch travel. The ideal candidate is equally comfortable managing detailed itineraries as they are handling day-to-day logistics, errands, and occasional event support. This is mostly working remotely from your own home in LA, with availability to go to the home or office in Beverly Hills.

Key Responsibilities

• Provide day-to-day executive and personal support, ensuring seamless coordination across the principal’s schedule and priorities

• Manage complex calendar and scheduling needs with precision and adaptability

• Coordinate domestic and international travel, including flights (private and commercial), ground transportation, accommodations, and itineraries

• Prepare detailed and organized travel materials, ensuring all confirmations, preferences, and logistics are clearly outlined

• Monitor travel schedules and proactively manage changes, updates, and time-sensitive logistics as needed

• Serve as a polished liaison on behalf of the principal, interfacing with family members, business stakeholders, and external partners with professionalism and discretion

• Assist with planning and coordination of events, including small gatherings and children’s birthday parties, ensuring thoughtful execution

• Handle personal errands and day-to-day tasks with efficiency and a high level of care

• Provide occasional support related to children’s schedules, including coordination or light driving as needed

• Streamline systems and workflows to improve efficiency and reduce complexity

• Maintain organized digital systems and ensure information is up to date and accessible

Qualifications

• Prior experience supporting a UHNW principal or C-level executive in a similar EA/PA capacity

• Strong experience coordinating travel with a high level of detail and organization

• Exceptional multitasking skills and ability to manage multiple priorities simultaneously

• Highly polished communicator with excellent judgment and discretion

• Tech-savvy and comfortable managing systems, devices, and workflows

• Resourceful, proactive, and solutions-oriented

• Able to work both independently and collaboratively with a Chief of Staff and broader team

• Flexible and responsive when schedules shift or needs arise

Location: Beverly Hills in office

Business Hours

Salary up to $100k + Plus Benefits

We are seeking a highly organized, proactive, and discreet Executive Assistant to support a Founder / Artist Manager in a fast-paced, dynamic environment. This role goes beyond traditional administrative support, it is a true right-hand position, balancing high-level executive support, travel coordination, and oversight of day-to-day office operations.

The ideal candidate thrives under pressure, anticipates needs before they arise, and can seamlessly switch between strategic thinking and detailed execution.

Responsibilities:

Executive Support

• Manage complex calendars across multiple time zones, prioritizing shifting demands and high-volume scheduling
• Coordinate internal and external meetings, calls, and appointments with precision
• Act as gatekeeper and liaison between manager and internal/external contacts
• Prepare agendas and follow-ups for meetings
• Handle sensitive and confidential information with the highest level of discretion

Travel & Logistics

• Coordinate extensive domestic and international travel, often on short notice
• Prepare detailed itineraries including flights, accommodations, ground transport, and contingencies
• Travel alongside manager as needed to provide on-the-ground support
• Manage expenses, travel budgets, and post-trip reconciliation
• Anticipate preferences to ensure seamless, high-touch travel experiences

Operations Management

• Oversee day-to-day office operations to ensure a smooth and efficient working environment
• Manage office vendors, supplies, and services
• Support onboarding of new hires
• Assist with light project management across internal initiatives
• Implement and maintain organizational systems and processes

Personal Support As Needed

• Assist with personal scheduling, appointments, and logistics
• Coordinate gifting, events, and special projects
• Handle ad hoc personal tasks with professionalism and discretion

Qualifications:

• 3 + years experience supporting a senior executive
• Experience in fast-paced industries (entertainment, music, startups, or creative sectors preferred)
• Exceptional organizational and time management skills
• Strong written and verbal communication
• Ability to anticipate needs and problem-solve independently
• High level of discretion and emotional intelligence
• Proficiency in Google Workspace, Microsoft Office, and scheduling tools

FILLED

West Los Angeles

Full-Time | Salary + Health Benefits

Monday through Friday

Typical hours are 9:00am to 6:00pm with occasional flexibility

A highly respectful, grounded UHNW principal in West Los Angeles is seeking a House Manager / Personal Assistant to oversee the day-to-day flow of their home.

This role is best suited for someone who is highly organized, hands-on, and takes pride in creating a calm, well-run environment. They are warm, easy to be around, and operate with a low ego, happy to step in wherever needed. At the same time, they are intuitive and confident enough to bring thoughtful ideas and improvements forward in a natural, supportive way. This is a detail-oriented, roll-up-your-sleeves role for someone who enjoys being in the home, keeping things running smoothly, and anticipating needs before they arise. The principal values trust, consistency, and someone who can take ownership of the space with care and good judgment.

Key Responsibilities

• Oversee the daily operations of the residence, ensuring everything runs smoothly

• Maintain and update household systems, including manuals, vendor contacts, and procedures

• Keep organized, running lists of household needs and ongoing tasks

• Ensure the home is consistently stocked with groceries and essentials

• Maintain a clean, well-prepared kitchen with fresh, ready-to-go items

• Serve as the main point of contact for vendors and service providers

• Schedule and oversee maintenance, repairs, and home services

• Track and follow through on household projects

• Prepare the home for guests, ensuring all spaces are clean, stocked, and welcoming

• Manage guest readiness including linens, toiletries, and general presentation

• Assist with light entertaining support and home reset

• Handle gifting needs throughout the year, including sourcing and preparation

• Support family logistics as needed, including coordination with the children’s mother

• Provide transportation support for the youngest child and assist with light scheduling

Personal Assistance & Hands-On Support

• Run errands including shopping, returns, and household needs

• Assist with light meal preparation a couple of times per week

• Support travel planning including research, bookings, and packing

• Assist with laundry as needed, including keeping clothing and linens organized

• Maintain overall order in the home with hands-on support as needed

• Step in wherever needed to ensure the home runs in a seamless, well cared for way

Marin County, CA

Start: Summer (ahead of August move-in, can start in the next 30-60 days)

Schedule: Typically 9am to 5pm with flexibility as needed, including occasional hosting

Salary: DOE, up to $325K plus benefits

PREFER LOCALS only for now

A highly sophisticated ultra high net worth family relocating from Los Angeles to Marin County is seeking an exceptional Estate Manager to serve as a true right hand in establishing and maintaining a beautifully run, highly organized home. This is a pivotal, hands-on role requiring a thoughtful blend of operational strength, aesthetic awareness, and a genuine service mindset. The right person will help build the foundation of the home from the ground up, putting systems in place and ensuring everything runs seamlessly at a very high level. This is a warm, family-oriented household, and it is important that the right person genuinely enjoys being around children and contributing to a positive, easygoing home environment. You will be working closely with two principals who may have different preferences, so an ability to read the room, adapt, and navigate with emotional intelligence and discretion is key. This role is about creating a home that is both beautifully run and genuinely welcoming.

Duties

• Oversee day to day estate operations with a proactive, detail oriented approach

• Build and implement household systems, workflows, and SOPs from the ground up

• Create and maintain a comprehensive Estate Manual including vendors, schedules, household protocols, inventory, and secure home information

• Lead the August move from Los Angeles to Marin, coordinating logistics and ensuring a smooth setup

• Partner with the Family Office and prior Estate Manager for continuity

• Oversee unpacking and organization with both function and aesthetics in mind

• Maintain a high standard of presentation throughout the home

• Source and manage vendors aligned with the family’s lifestyle and preferences

• Coordinate small gatherings and family events with a polished, approachable touch

• Serve as a central point of communication between principals, staff, vendors, and the Family Office

• Balance differing preferences between principals with discretion and emotional intelligence

• Be a warm, respectful presence and contribute to a positive household dynamic

• Comfortable around children and supportive of a busy family environment

• Open to occasional driving and light, thoughtful support as needed

• Anticipate needs and stay attuned to the rhythm of the household

Qualifications

• 8 to 10+ years of experience in a similar Estate Manager or Senior House Manager role within UHNW households

• Proven ability to build systems, SOPs, and household manuals

• Highly organized with strong attention to detail

• Strong understanding of high end household operations and service standards

• A natural eye for aesthetics and pride in maintaining a beautiful home

• Familiarity with Marin or the Bay Area, or ability to quickly build a local network

• Experience working alongside a Family Office and multiple stakeholders

• Tech savvy and comfortable managing digital systems

• Warm, intuitive, and emotionally intelligent with a family friendly approach

• Valid driver’s license and comfortable with occasional driving

• Flexible, discreet, and highly trustworthy

• Strong sense of ownership and pride in your work

JOB FILLED

Beverly Hills, CA (with travel)

Monday through Friday, based out of the Beverly Hills home office

Standard hours aligned with European teams, typically 8:30 AM – 5:00 PM

General 8-hour workday, with flexibility as needed based on travel, events, and the principal’s schedule

Salary: $90,000 - $100K  PLUS (for the right person) annually+ Health benefits included. plus growth with strong capabilities plus discretionary bonus

We are seeking an exceptional Personal & Executive Assistant to support a high-profile lifestyle entrepreneur operating across both personal and professional spheres. This is a dynamic, fast-paced role requiring a polished, discreet, and highly capable individual who can seamlessly manage a multifaceted life and growing brand.  The principal maintains multiple residences across Los Angeles and internationally, and works closely with teams in both the U.S. and Europe. This role will act as a key point of coordination, ensuring everything runs smoothly, efficiently, and with the highest level of detail and care.

This is a true blend of personal and executive support, ideal for someone who is highly organized, proactive, and thrives in a high-touch, service-oriented environment. The right candidate will be bright, curious, and eager to learn, with strong initiative and a genuine interest in supporting both a lifestyle brand and a busy family.  The brand is growing extremely quickly and there is ample opportunity to grow with this position with hard work and showing your talent in the role as well.  Very exciting role!

Key Responsibilities

Manage complex calendars, scheduling, and appointments across multiple time zones

Coordinate detailed domestic and international travel, itineraries, and logistics

Assist with packing and unpacking for frequent travel, ensuring wardrobe and essentials are organized with precision

Support seasonal travel to locations such as Nantucket, Aspen, the Hamptons, and Palm Beach

Provide on-the-ground support during trunk shows and brand events, including setup, coordination, and breakdown

Act as a polished, client-facing presence during events, ensuring a seamless guest experience

Oversee and track RSVPs, school events, and family-related commitments

Liaise with internal and external teams, including a Chief of Staff based in London

Serve as a central point of communication across business, household, and brand teams

Support light social media coordination, including assisting with shoot setup and logistics

Manage inboxes, flag priorities, and ensure timely follow-up

Coordinate with household staff (housekeepers, nanny, chef) to ensure seamless day-to-day operations

Assist with gifting, ordering, fulfillment, and inventory (currently managed from the Beverly Hills residence)

Handle errands, special projects, and ad hoc requests with efficiency and discretion

Support family needs, including pet coordination (dog, cat, and pony) and scheduling around children’s activities

The Ideal Candidate

Exceptionally organized with strong attention to detail

Polished, poised, and professional with excellent manners and presence

Warm, discreet, and emotionally intelligent

Proactive, resourceful, and solution-oriented

Comfortable interfacing with high-level individuals and teams globally

Tech-savvy, including proficiency with spreadsheets and organizational systems

Able to anticipate needs and operate with a high level of autonomy

Family-friendly, flexible, and adaptable in a dynamic environment

Open to travel and interested in learning and growing within a brand

House Manager for Talent in Atlanta, GA

5 days/week on-site with flexibility; weekend presence as needed

Compensation: $120,000–$155,000 DOE + benefits

Reports to Family Office/ and Principal

We are seeking a highly experienced, detail-oriented, and service-driven House Manager to oversee the daily operations of a multi-property, high-profile household based in Atlanta. This is a hands-on, proactive role for someone who takes deep pride in maintaining an exceptionally organized, well-run home and anticipates needs before they arise.

The ideal candidate operates with a “warden mentality" (kindly) consistently walking the property, identifying gaps, and ensuring every detail is handled to the highest standard without prompting. Discretion, structure, and a true love of service are essential. This is a hands-on role, not purely managerial.  Must be comfortable being deeply involved in the day-to-day. The principals value structure, cleanliness, discretion, and efficiency above all. Will work closely with the Mrs of the home.

Key Responsibilities

Oversee day-to-day operations across multiple properties, ensuring all homes are maintained to an immaculate, guest-ready standard at all times

Conduct regular walkthroughs of all spaces, proactively identifying and resolving issues before they escalate

Maintain strict household standards, ensuring organization, cleanliness, and efficiency across all environments

Establish and uphold clear systems, routines, and expectations for staff performance and household flow

Manage and oversee household staff, including: nannies, housekeepers, chef, security, groundsman

Monitor staff schedules, productivity, and overall performance

Enforce household expectations with professionalism

Ensure seamless communication across all team members

Oversee multiple properties including primary Atlanta residence, another home near under construction, warehouse, studio as well light oversight for family home, small apartment in LA

Coordinate maintenance, vendors, and ongoing property needs

Track and manage timelines for construction and property updates

Monitor and track household expenses, including: chef, nanny etc

Maintain organized records and provide weekly recap reports

Communicate regularly with principals and family office with concise updates

Manage household inventory and procure supplies as needed

Support and oversee in-home events, dinners, and gatherings

Be present and actively managing during events to ensure seamless execution

Assist with holiday preparation and seasonal household needs

Qualifications

5+ years of experience in a high-end private household or luxury hospitality environment (hotel background is a plus)

Experience working in structured, high-expectation homes with clear standards

Highly proactive with exceptional attention to detail

Strong leadership presence—firm, assertive, and solutions-oriented

Ability to anticipate needs and operate independently

Discreet, polished, and accustomed to working with high-profile individuals

Strong organizational and communication skills (text + weekly written recaps required)

Comfortable being accessible as needed (including occasional off-hours communication)

Spanish-speaking is a strong plus

Local to Atlanta preferred; potential relocation considered for the right candidate

Location: Los Angeles & Malibu, CA (Travel Required)

Schedule: Full-Time, 8am-4pm and 10am-6pm, schedule rotates (with occasional evenings and weekends)

Compensation: $53/hour + Full Benefits

Overview:

A confidential, high-profile household is seeking an exceptional Luxury Housekeeper to join their team as operations are centralized out of their Los Angeles estate. This role requires a rare combination of elite housekeeping skills, impeccable discretion, and a refined, professional demeanor.

The ideal candidate has experience in UHNW residences and is highly knowledgeable in the care of fine materials, designer furnishings, and delicate textiles. This is a physically demanding, fast-paced position requiring strong stamina, efficiency, and the ability to maintain five-star standards at all times. The household values an understated, polished, and conservative presentation aligned with their environment.

Responsibilities:

Provide five-star daily housekeeping service for the Principals, family, and guests

Meticulous cleaning and maintenance of fine surfaces, including marble, hardwood, designer fixtures, antiques, and artwork

Full wardrobe care, including laundering, pressing, steaming, and organizing designer garments and delicate fabrics (silk, cashmere, etc.)

Closet organization, packing/unpacking for travel, and coordinating dry cleaning

Guest room preparation, including turn-down service and maintaining guest-ready standards

Assist with entertaining preparation and last-minute adjustments to ensure flawless presentation

Maintain inventory of household supplies, linens, and toiletries; assist with ordering as needed

Assist with pet care as needed

Support Executive Housekeeping Manager with errands and shopping

Travel regularly between Los Angeles and Malibu residences

Ideal Candidate:

3–5+ years of verifiable experience in UHNW or luxury private homes

Strong knowledge of fine materials, specialty surfaces, and high-end home care

Physically strong with excellent stamina; comfortable with a highly active role requiring frequent movement, stairs, and lifting

Exceptional attention to detail with the ability to work quickly without compromising quality

Discreet, trustworthy, and accustomed to maintaining strict confidentiality

Polished, conservative, and professional presentation

Flexible, adaptable, and team-oriented with a proactive mindset

Requirements:

Valid driver’s license and reliable transportation

Flexible schedule, including occasional evenings and weekends

Comfortable working across multiple properties

Able to lift, bend, kneel, and perform physically demanding tasks daily

Benefits:

Medical, dental, and vision insurance

401(k) with up to 6% employer match

Health Savings Account options

Additional company-sponsored benefits

Location: Champs-Élysées, Paris
Schedule: Monday–Friday, preparing breakfast, lunch, and dinner
Compensation: DOE

Must Speak English

Overview:
A private family of four based in Paris (Champs-Élysées) is seeking a talented and reliable full-time Private Chef to join their household. The family enjoys Italian and American cuisine and is looking for a chef who can execute these styles with consistency while also introducing variety over time. This is an excellent opportunity for a chef who thrives in a private home environment and takes pride in creating delicious, well-balanced meals. The ideal candidate is organized, adaptable, and confident managing a full daily meal schedule with ease.

Responsibilities:
Prepare daily breakfast, lunch, and dinner for a family of four
Plan and execute weekly menus tailored to the family’s preferences (currently Italian and American cuisine, with flexibility to expand)
Source high-quality, fresh ingredients and manage grocery shopping
Maintain a clean, organized, and sanitary kitchen at all times
Accommodate evolving preferences and provide variety in meals
Manage pantry inventory, kitchen organization, and food storage
Work collaboratively with the household and maintain professionalism at all times

Ideal Candidate:
Fluent in English (required)
Strong background in Italian and American cuisine, with versatility across other styles
Experience working in private households preferred
Highly organized, proactive, and able to manage a full daily meal schedule
Discreet, professional, and respectful of the family’s privacy
Able to work independently and anticipate the needs of the household
Passionate about food, presentation, and creating enjoyable dining experiences

Additional Details:
Cooking for 4 individuals
No dietary restrictions or allergies at this time
Food preferences and lifestyle goals to be discussed further with the family

JOB FILLED

Executive Assistant to CEO – Fashion Brand

West Hollywood, CA

Hybrid | 3 days in office, 2 days remote

Hours: 8:00am–6:00pm (flexibility required)

Salary: Up to $130K DOE + Benefits + Discretionary Bonus + PTO

A rapidly growing, brand-driven fashion company is seeking a polished and highly strategic Executive Assistant to support its CEO. This is an exciting opportunity to join a dynamic organization during a period of continued growth and momentum.

This role functions as a true right-hand partnership to the CEO, centered on delivering exceptional, long-term executive support. While the position offers strong exposure and impact, it is designed for someone who genuinely enjoys the craft of being an Executive Assistant and takes pride in operating at a high level.

The ideal candidate is poised, discreet, and anticipatory by nature. You are calm under pressure, exceptionally organized, and confident acting as both gatekeeper and ambassador. You understand how to protect a CEO’s time, manage competing priorities, and seamlessly interface with internal teams, external partners, and high-profile stakeholders.

This role will also include light office management responsibilities and occasional support to additional senior leadership as needed.

Key Responsibilities

Executive Support

• Manage a complex, ever-changing calendar with thoughtful prioritization

• Coordinate meetings across internal teams, partners, and external stakeholders

• Prepare daily briefings, agendas, and materials to ensure the CEO is fully prepared

• Serve as a strategic gatekeeper, managing access and communications with discretion

• Coordinate detailed domestic and international travel arrangements

• Build seamless itineraries and proactively troubleshoot in real time

• Prepare materials for executive and board meetings; track follow-ups through completion

• Manage expenses, correspondence, and key communications

• Oversee gifting and assist with light office operations, including vendor coordination and general upkeep

JOB FILLED

Executive Personal Assistant to Talent

New York, NY (primarily in-person) NYC based

Salary: Up to $150,000 DOE + Benefits

We are seeking a highly experienced, polished, and proactive Executive Personal Assistant to support a high-profile talent based in New York City. This role requires someone who has direct experience supporting talent or public figures and understands the pace, discretion, and complexity that comes with this environment.

This is a true right-hand role, blending high-level personal support, day-to-day operations, and light household/house management responsibilities. The ideal candidate thrives in a fast-moving, ever-changing environment, remains calm under pressure, and operates with the utmost professionalism and confidentiality.

Key Responsibilities

Manage complex, ever-evolving calendars and schedules across multiple time zones

Coordinate all personal and professional appointments, commitments, and obligations

Serve as a gatekeeper and liaison between the Principal and internal/external stakeholders

Liaise seamlessly with managers, agents, publicists, glam teams, and business partners

Ensure alignment across all parties for appearances, shoots, travel, and events

Track deliverables, timelines, and key deadlines related to projects and commitments

Coordinate detailed domestic and international travel, including flights (commercial/private), hotels, cars, and itineraries

Prepare thorough travel itineraries and ensure seamless execution door-to-door

Anticipate needs while traveling, including packing, wardrobe coordination, and on-the-ground support as needed

Oversee day-to-day operations of the Principal’s residence(s)

Coordinate vendors, maintenance, deliveries, and household staff as applicable

Manage errands, returns, gifting, and personal shopping with a high level of taste and discretion

Track expenses, receipts, and assist with basic reporting and reconciliations

Manage incoming packages, inventory, and organization across home and office environments

Maintain systems, lists, and processes to ensure efficiency and organization

Qualifications

5+ years of experience supporting high-profile talent, celebrities, or public figures REQUIRED

Proven experience working alongside managers, agents, publicists, and glam teams

Strong understanding of the entertainment/lifestyle industry and its demands

Exceptional organizational and multitasking abilities with strong attention to detail

Highly discreet with experience handling confidential and sensitive information

Calm, solutions-oriented, and adaptable in high-pressure situations

Strong communication skills (written and verbal) with a polished, professional demeanor

Tech-savvy; proficient in Google Suite, calendar management, and travel platforms

JOB FILLED

Personal Assistant (Upper West Side) – UHNW Family

Upper West Side, New York, NY (with travel to Colorado and the Hamptons as needed)

Schedule: Monday–Friday, 9:00 AM–6:00 PM (fully in-person)

Experience: 5+ years in private service

Salary: Up to $150K DOE + benefits

PLEASE BE NYC BASED

We are seeking a proactive, discreet Personal Assistant to support a Principal and her family. Reporting to the Chief of Staff, this role offers a thoughtful balance of high-level personal support and hands-on execution.

Key Responsibilities:

Household Management: Oversee daily calendars, travel, and personal appointments; manage vendors, contractors, and property maintenance; handle errands, personal shopping, and logistics

Executive Support: Serve as a gatekeeper; manage correspondence, digital files, research, and meeting preparation

Family Support: Provide secondary support to family members and coordinate schedules seamlessly

Requirements & Qualifications:

Minimum 5 years of experience with a proven track record of stability in private service

Service-oriented mindset with a “no task too small” approach

Absolute discretion and confidentiality

Tech-savvy (Google Workspace) with excellent communication skills

Familiarity with NYC/UWS resources and willingness to travel for seasonal home setups

Full-Time Nanny for Busy Family – Paris (Champs-Élysées) | ASAP-Local Candidates ONLY
Paris (Champs-Élysées), France
Schedule: M-F, 8-5pm. approximately 8–10 hours per day
Flexibility required for travel, schedule changes, and occasional extended hours
Salary: DOE
*Must be fluent in English.

A young, high-profile music artist and his family are seeking an experienced, highly adaptable full-time local nanny to join them immediately in Paris, with a transition into a long-term, travel-based role.

The family is currently based in a temporary residence in the Champs-Élysées area and will be securing a permanent home. They have three young children (infant, toddler, and preschool-aged), and are looking for a warm, proactive, and flexible nanny who can seamlessly integrate into a dynamic, fast-paced household.

Responsibilities
Provide attentive, developmentally appropriate care for three young children (infant, toddler, preschool-aged)
Maintain and adapt daily routines including naps, meals, activities, and bedtime
Support developmental milestones and encourage positive behavior and social skills
Ensure children’s safety at all times, both at home and while traveling
Assist with planning age-appropriate activities and outings
Prepare healthy meals and snacks for the children
Travel with the family domestically and internationally, maintaining consistency and structure for the children
Assist with packing/unpacking and organization of children’s belongings during travel
Provide newborn support following the arrival of the family’s newest child
Work collaboratively with parents, maintaining a respectful, intuitive, and supportive dynamic

Ideal Candidate
Fluent in English (French is a plus but not required)
Extensive experience with infants, toddlers, and preschool-aged children
Strong newborn care experience is required
Prior experience as a travel nanny or working in fast-paced, high-profile households preferred
Highly flexible, organized, and able to pivot quickly with changing schedules
Calm, grounded, and able to create structure in ever-changing environments
Discreet, professional, and accustomed to maintaining confidentiality
Energetic, engaging, and genuinely enjoys working with young children

Senior Executive Assistant – Family Office
Location: Beverly Hills, CA
Schedule: Typically 10:30 AM – 5:30 PM, with flexibility for occasional events
Salary: $120,000 – $140,000 DOE
Position will begin toward the lower end of the range, with meaningful bonuses and salary growth after year one based on performance and longevity.
Benefits: Health Insurance, 401(k), Flexible Time Off, Paid Holidays and Office Closures

A beloved assistant who held this role for over 18 years is retiring. The principal is seeking someone who values longevity and is looking for a true long-term professional home.
Overview
A highly accomplished and private entrepreneur, serving as CEO of a prominent family office, is seeking a polished, discreet, and highly capable Senior Executive Assistant to support his professional operations.
This is a true gatekeeper role within a respectful, professional, and collaborative environment. The position is primarily office-based and requires someone who is organized, proactive, calm under pressure, and able to manage evolving priorities with autonomy and sound judgment.
The ideal candidate is tech-savvy, service-oriented, and exceptionally detail-oriented, with strong PC proficiency, particularly in Microsoft Word and Outlook. Equally important, this individual will have a strong understanding of the real estate world, including familiarity with transactions, timelines, and key stakeholders, as real estate is a core component of the principal’s business interests.
The principal is also actively involved in philanthropic and political initiatives, requiring an assistant who can handle highly confidential matters with discretion and care.
For the right individual who demonstrates loyalty, capability, and sound judgment, this role offers meaningful long-term growth within a stable and highly regarded family office.

Key Responsibilities
Calendar and Administrative Management
• Manage complex professional calendars, including meetings, board commitments, philanthropic engagements, and social obligations
• Coordinate with board administrators, advisors, real estate professionals, and charitable organizations
• Maintain contact databases and track invitations, RSVPs, and key relationships
• Draft, edit, and manage professional correspondence
• Serve as a trusted gatekeeper and point of coordination for internal and external stakeholders
Travel and Logistics
• Coordinate detailed domestic and international travel itineraries, including private aviation when required
• Secure reservations at top venues across Los Angeles, Beverly Hills, Montecito, Aspen, and other destinations
• Manage last-minute changes with discretion and efficiency
Event and Social Support
• Assist with planning intimate gatherings, board functions, and philanthropic events
• Coordinate vendors, venues, and guest communications
Technology and Office Support
• Provide hands-on support with PC-based systems and digital organization
• Prepare documents and presentations using Microsoft Word
• Interface with internal team members, external partners, and IT support as needed
• Track expenses and liaise with accounting or business management teams
Operational Support
• Support real estate-related administrative needs, including coordination with brokers, property managers, and vendors
• Track timelines, documents, and communications tied to real estate activity
• Document key preferences, contacts, and processes to ensure continuity
• Anticipate needs and proactively resolve issues
• Ensure the office runs smoothly and efficiently at all times

Qualifications
• 5+ years supporting a UHNW individual, executive, or family office in an EA or PA capacity
• Strong proficiency with PC systems, Microsoft Word, Outlook, Teams, and Zoom
• Solid understanding of the real estate landscape, including transactions and key players
• Experience coordinating with boards, foundations, or philanthropic organizations preferred
• Strong travel coordination experience
• Familiarity with West Los Angeles service providers, venues, and restaurants
• Exceptional discretion and professionalism
Personal Attributes
• Polished, professional, and approachable
• Highly service-oriented with a no task too small mindset
• Calm, solutions-oriented, and highly organized
• Excellent judgment with a proactive, anticipatory approach
• Interested in building a long-term partnership within a family office environment

Location: Malibu, CA-80% & Beverly Hills-20%
Schedule: Saturdays & Sundays, approximately 9:00/10:00 AM – 5:00/6:00 PM, with occasional Friday support
Compensation: $35–$40 per hour (DOE)
Guaranteed Hours: 15 hours per weekend, can stay overnight if prefer
Start Date: ASAP

A warm and loving family based between Malibu and Beverly Hillls (mostly Malibu) is seeking a reliable, engaging Weekend Nanny or Manny to assist with the care of their sweet 4.5-year-old son. Their older child (age 9) is with the family every other weekend.

The family already has an exceptional full-time nanny and is looking for someone who can step in on weekends to provide additional support, bringing a positive, energetic presence to the household.

This role is ideal for someone who enjoys being active, engaging with children, and becoming a trusted part of a family’s routine.

Responsibilities
Provide attentive care for a 4.5-year-old boy
Engage in fun and enriching activities including swimming, beach outings, and outdoor play
Assist with children’s laundry and keeping play areas organized
Help with light meal preparation or cooking for the children
Drive the child to outings or activities as needed (candidate must have a reliable car and clean driving record)
Work collaboratively with parents and the family’s full-time nanny
Be proactive, helpful, and willing to jump in where needed

Ideal Candidate
Warm, energetic, and engaging personality
Naturally nurturing with a “mom-type” presence; someone who truly enjoys children
5+ years of professional childcare experience in a private home
Able to read the room and support the family’s rhythm with ease
Comfortable swimming and spending time at the beach
Excellent driving record and reliable vehicle
Positive attitude and long-term mindset

The ideal candidate is someone friendly, dependable, and easy to be around, who enjoys working as part of a team in a loving household and is seeking a long-term weekend position.

Location: Brentwood

Schedule: Monday – Friday | 9:00 AM – 5:00 PM

Compensation: $35–$40/hour + $200 monthly gas allowance + Health Benefits (Kaiser)

Start Date: April 2026 (flexible for the right fit)

A warm and welcoming family in Brentwood is seeking a full-time Housekeeper to assist in the care and upkeep of their approximately 9,000 sq. ft. home. This is a team-oriented household, and the Housekeeper will work alongside a long-term Nanny/Household Assistant who has been with the family for over a decade.

The family consists of two adults and three children (ages 15, 13, and 10). The home also includes one dog and two cats, all well trained. The ideal candidate is reliable, organized, detail-oriented, and comfortable working in a family environment while maintaining a high standard of household care.

Responsibilities

• Full-charge housekeeping for a 9,000 sq. ft. home

• Deep cleaning, dusting, vacuuming, and mopping throughout the home

• Cleaning and maintaining bedrooms and bathrooms

• Kitchen upkeep, organization, and daily maintenance

• Laundry management including washing, folding, ironing, and organizing closets

• Maintaining overall organization and tidiness of the home

• Occasional light household errands as needed

• School pickup for the children using the family Honda minivan

• Occasional assistance with the children after school as needed

Ideal Candidate

• Previous experience working in private homes

• Strong attention to detail and high cleaning standards

• Comfortable working as part of a team

• Warm, trustworthy, and professional demeanor

• Comfortable around children and family pets

• Valid driver’s license and clean driving record

Additional Details

• Family vehicle provided for school pickups and errands

• Monthly gas allowance provided

• Health benefits offered through Kaiser

The family is hoping to welcome the right person in April, though they are flexible for the right long-term fit.

Lead Housekeeper | Private Family Residence – Encino, CA

Location: Encino, CA

Schedule: Monday, Wednesday, Thursday, and Friday, with Saturday availability if needed Typical hours are 8:00am to 4:00pm or 9:00am to 5:00pm, with some flexibility appreciated

Compensation is $35 to $45 per hour, payroll, DOE

We are seeking an exceptional Lead Housekeeper to help care for and maintain a warm, beautifully run private family home. This role is ideal for someone who is experienced, polished, highly organized, and takes genuine pride in creating a clean, calm, and welcoming environment.

The ideal candidate is confident in all aspects of luxury housekeeping, with particular strength in laundry, wardrobe care, and household organization. We are looking for someone who is proactive, detail-oriented, and understands how to support the rhythm of a busy family home with discretion, care, and consistency.

Key Responsibilities
Maintain the home to an impeccable, guest-ready standard at all times, with a consistent focus on cleanliness, order, and overall presentation
Expertly manage all laundry, including washing, pressing, steaming, folding, and the care of delicate, designer, and everyday garments
Oversee wardrobe organization, seasonal changes, and the careful maintenance of clothing and personal items
Create and maintain thoughtful organizational systems throughout the home so everything is beautifully kept and easy to manage
Handle daily housekeeping and deeper cleaning as needed, always with a sharp eye for detail
Monitor household supplies and inventory, ensuring the home is stocked, organized, and running smoothly
Assist with occasional light meal preparation for two children, ages 10 and 12
Provide attentive care for two small dogs, including feeding, walking, and maintaining clean, well-kept pet areas
Help support the overall day to day flow of the household and work well alongside any additional staff when needed
Assist with packing, unpacking, and general household preparation when required
Take ownership of maintaining a calm, orderly, and exceptionally well-presented home environment
Maintain the utmost discretion, professionalism, and respect for the family’s privacy at all times

Qualifications
Significant experience working in a private home, ideally at a high standard
Strong knowledge of laundry, fabric care, ironing, steaming, and wardrobe management is essential
Highly organized, dependable, and able to take initiative
Comfortable working independently while anticipating needs
Trustworthy, discreet, and naturally service minded
Flexible, polished, and able to adapt to the changing needs of a busy household
Comfortable around children and small dogs

Personal Qualities
A warm, calm, and positive presence within the home
Impeccable attention to detail and a strong sense of pride in presentation
Professional, well-presented, and reliable at all times
A natural sense of order, care, and responsibility
A proactive mindset with a genuine sense of ownership in their work

This is a wonderful opportunity for someone who loves what they do and understands the value of helping a family home feel cared for, peaceful, and exceptionally well maintained.

This is a long-term opportunity for someone who values consistency, discretion, and being part of a well-run, respectful home.

Start Date: Immediate

Live-In Newborn Nanny (Relocation Available)
Location: Westwood, Los Angeles, CA
Schedule: Full-Time | 5 Days per Week
Compensation: $32/hr, DOE + Bonus | Private Apartment Provided
Start Date: May 1, 2026

A warm and welcoming family in Westwood is seeking a Live-In Nanny to care for their newborn baby, due May 23rd. This is a wonderful opportunity for a nurturing, reliable nanny who enjoys caring for infants and building a long-term relationship with a family.

The father grew up in Toronto and was raised with long-term nannies who remained with his family for many years. Because of these positive experiences, the family values loyalty, trust, and consistency in their household and hopes to find someone who would enjoy becoming a meaningful part of their family for many years to come.

The family is open to relocating the right candidate to Los Angeles. Candidates who are familiar with households that have traditionally employed Filipino nannies or who share similar cultural values of dedication, warmth, and long-term commitment are warmly encouraged to apply.

Responsibilities
Childcare
Provide full care for newborn baby, including feeding, diapering, bathing, and establishing sleep routines
Support healthy developmental milestones through age-appropriate interaction and engagement
Maintain a safe, calm, and nurturing environment for the baby
Manage baby-related laundry and keep nursery and baby items organized
Monitor baby during naps and provide occasional evening coverage when needed

Household Support
Prepare meals for the baby as they grow and occasionally assist with simple family meals when possible
Maintain tidiness of common areas and the nursery
Assist with light household cleaning and organization
Support the family in maintaining a well-run and organized home

Travel
Travel with the family when required
Spend July and August at the family’s lake homes in Canada, assisting with childcare alongside additional household staff

Requirements
Significant newborn or infant care experience
Warm, nurturing, and patient personality
Organized and comfortable helping maintain a tidy home environment
Willingness to live in the family home and travel when needed
Ability to build a long-term relationship with the family
Comfortable working in a structured and organized household
Valid passport and ability to travel internationally

In a perfect world, the family would love someone with maturity and experience who is seeking a stable, long-term role and enjoys becoming part of a family’s daily life.

Accommodations
This is a live-in role with a private apartment within the home, including:
Bedroom
Living room
Kitchenette
Private bathroom

Coldwater Canyon, Los Angeles
Schedule: Friday–Friday Rotation (Live-In During On Week)
Compensation: Up to $100,000 annually, inclusive of a benefits stipend structured to support health and related coverage., DOE
Start Date: Flexible / ASAP

A thoughtful, creative, and experienced Rotational Nanny is sought for a warm, values-driven family in Coldwater Canyon. This is a unique opportunity to join a close-knit household that prioritizes family time, emotional development, and enriching childhood experiences. The role will work in rotation alongside a long-term nanny who has been with the family for over eight years, creating consistency and continuity for the children.
The family has two sweet, active boys, ages 9 and almost 4. The parents work in film and television production and maintain demanding schedules, so they are seeking a calm, independent nanny who can confidently manage days, anticipate needs, and bring positive energy into the home. Someone who is unfazed by a dynamic household environment, with people coming and going as part of the parents’ professional lives, is essential. Above all, the family is looking for someone who is deeply focused on the children and genuinely passionate about enriching their lives.

Typical Responsibilities
Support morning routines, school drop-offs, and pickups
Engage the children in creative, screen-free activities and age-appropriate play
Provide homework support and encouragement
Drive children to and from school, activities, and appointments (family vehicle and credit card provided)
Coordinate daily schedules with foresight and organization
Prepare light meals or assemble food for the children if comfortable
Support bedtime routines as needed during rotation
Travel domestically and internationally with the family when required
Maintain consistency and communication with the co-nanny and parents

Ideal Candidate
Experienced rotational or live-in nanny who thrives with independence
Warm, kind, creative, and emotionally intuitive
Highly organized with strong foresight and problem-solving skills
Comfortable supporting children across a wide age range
Passionate about childhood development and finding thoughtful alternatives to screens
Grounded and discreet, with the ability to remain focused on the children in a high-profile environment
Background in education is a plus but not necessary
Confident driver with a clean driving record
Flexible, adaptable, and genuinely happy to be part of a close family unit
Open to candidates of any age and gender
Willing to sign a Non-Disclosure Agreement (NDA)

Household Details
Two-parent household; father is a writer/director, mother is a producer
Active production schedules, primarily based in Los Angeles
A long-tenured nanny already in place (over 8 years with the family)
No cleaning responsibilities required
Private live-in accommodations provided during rotation, including a dedicated bedroom and bathroom

Family values sitting together, shared time, and maintaining a connected household culture.

This role is best suited for someone who brings light, responsibility, and presence into the home, and who truly wants to invest in the emotional, intellectual, and day-to-day well-being of two wonderful boys. Longevity is desired, but the family is most focused on finding the right person, someone with great energy, integrity, and a genuine love for children.

(JOB FILLED)

West Los Angeles / Santa Monica Area

Full-Time | Salary + Healthcare

Monday through Friday

Approximately 9:00 AM – 6pm, with flexibility as needed ( not too often )

Up to 130K DOE plus Health Benefits

A LOVELY entrepreneur based in the West Los Angeles / Santa Monica area is seeking a highly organized, proactive, and warm Family Assistant / Personal Assistant / House Manager to oversee the day-to-day operations of the home and support the smooth running of the household.

The ideal candidate is someone who is lovely, thoughtful, detailed and proactive, with a good head on her shoulders and a natural ability to problem solve and anticipate needs.

The principal is known for being exceptionally kind, easygoing, fair and reasonable, with the philosophy that as long as the job is done well and the home runs smoothly, there is flexibility and trust in how the role is managed. You will truly be able to manage yourself in this environment.

This role requires someone who enjoys creating order, anticipating needs, and ensuring a home environment that is welcoming, organized, and well cared for.

Duties include:

• Oversee the day-to-day functioning of the home, ensuring everything runs smoothly and efficiently.

• Maintain and regularly update the existing House Bible, including household systems, vendor contacts, manuals, passwords, and operational procedures.

• Maintain detailed running lists for household needs, supplies, and ongoing tasks.

• Ensure the home is consistently stocked with groceries, pantry staples, and household essentials.

• Keep the kitchen well supplied with fresh fruits, fresh-cut vegetables, and healthy ready-to-eat options for the family.

• Troubleshoot household issues and proactively address maintenance or operational needs.

• Assist with home cooked meals two times per week — the family has many recipes already available.

• Be comfortable welcoming and managing frequent overnight guests and visitors.

• Prepare and maintain the guest suite, ensuring it is fully stocked with fresh linens, toiletries, and amenities.

• Provide guests with necessary information including WiFi access, household instructions, and entry codes when appropriate.

• Ensure the home is always guest-ready, including stocking the mini bar and maintaining clean, welcoming spaces.

• Liaise with friends and family members visiting the home, helping coordinate logistics and ensuring a warm and organized experience.

• Ensure the home is prepared for entertaining, including grocery shopping, stocking supplies, and coordinating vendor support when needed.

• Help manage event preparation and post-event reset.

• Responsible for thoughtful gift purchasing and preparation for holidays, birthdays, and special occasions. The principal is very generous and enjoys celebrating others, so ensuring gifts are sourced, wrapped, and ready for various occasions will be an important part of the role.

• Serve as the primary point of contact for household vendors and service providers.

• Schedule and coordinate maintenance appointments, repairs, deliveries, and home services.

• Oversee ongoing home maintenance and repairs, ensuring the property is consistently well maintained.

• Track projects and follow through to ensure work is completed properly.

• Assist with day-to-day family logistics and coordination.

• Coordinate with the children’s mother regarding schedules, logistics, and needs related to the children.

• Provide transportation support for the youngest child, including dance drop-off and pick-up.

• Assist with light coordination of children’s schedules and activities as needed.

• Assist with family pets as needed, including helping coordinate care for the dog when it transitions between homes.

Household Support & Personal Assistance

• Provide light meal preparation on Mondays and Tuesdays.

• Run errands including grocery shopping, returns, and other household or personal needs.

• Assist with travel preparation and logistics, including research for destinations, accommodations, activities, and reservations.

• Help coordinate travel arrangements and ensure details are organized prior to departure.

• Assist with packing and travel preparation when needed.

• Provide light administrative support to the entrepreneur including limited calendar coordination and scheduling assistance as needed.

• Be comfortable assisting with tidying, organizing, and maintaining overall household order.

• Help with household tasks that keep the home running smoothly.

• Assist with laundry as needed for the household, while coordinating outside help if laundry volume becomes too heavy.

• Maintain a general sense of order and readiness throughout the home.

JOB FILLED

Beverly Hills, CA

Salary:  DOE

A full-service, global influencer and experiential marketing firm creating innovative live and digital experiences for leading fashion and lifestyle brands. The company specializes in culturally relevant strategy, high-impact campaigns, and brand storytelling that bridges entertainment, social media, and experiential design.  The company is seeking a polished, highly organized, and dynamic Executive Assistant to support the Founder in a high-volume, fast-paced environment. This role is ideal for someone with a minimum of three years of executive assistant experience who is deeply passionate about pop culture, entertainment, and social media.

This is an opportunity to join a rapidly growing agency and serve as a true right hand to the Founder — both professionally and personally. The ideal candidate is calm under pressure, detail-oriented, proactive, and eager to grow within an entrepreneurial environment. You must thrive in a fast-moving setting and operate with discretion, efficiency, and sound judgment at all times.

On both a client-facing and personal level, this role functions as an extension of the Founder.  MUST know CANVA and can make decks.

Key Responsibilities

Executive & Administrative Support

Manage heavy scheduling, complex calendar coordination, meetings, calls, and appointments

Coordinate domestic and international travel arrangements

Prepare and submit expense reports

Serve as liaison across internal teams, clients, and partners

Events & Special Projects Support

Assist with event logistics and execution

Update client status reports

Track RSVPs, social placements, and campaign deliverables

Create face sheets and support event materials

Maintain and update case studies and digital wrap reports

Assist in creating pitch decks and materials for prospective and current clients

Industry & Cultural Awareness

Stay informed on entertainment trends, brand collaborations, talent news, and pop culture developments

Support social media monitoring and manage social calendars as needed

Personal Support

Manage select personal and family-related responsibilities for the Founder with discretion and professionalism

Skills & Qualifications

Minimum of 3 years’ experience as an Executive Assistant (marketing, events, entertainment, or fashion experience preferred)

Proven ability to make independent decisions and manage shifting priorities

Comfortable operating in a high-volume, fast-paced environment

Exceptional organizational and problem-solving skills

Strong written and verbal communication skills with excellent attention to grammar and detail

Ability to collaborate cross-functionally with administrators, leadership, and clients

Extremely proficient in Google Suite and Microsoft Office

Skilled in Canva, CapCut, Adobe Illustrator, and Photoshop

JOB FILLED

Beverly Hills, CA

Hours: Monday–Friday, 9:00 AM – 5:00 PM

Salary: Up to $100,000 DOE + benefits

A fast-growing and dynamic activewear brand is seeking a highly organized, proactive Executive/Personal Assistant & Office Manager to support the Chief Operating Officer. This role will provide seamless administrative, operational, and personal support, ensuring the COO’s professional and personal responsibilities run smoothly.

The ideal candidate is polished, discreet, detail-oriented, and thrives in a fast-paced entrepreneurial environment. This is a wonderful opportunity for someone who enjoys wearing multiple hats and being a trusted right-hand support within a collaborative, team-oriented culture.This individual may also assist the CEO on occasion when their assistant is unavailable.

We are seeking someone who is resourceful, solutions-oriented, and comfortable toggling between office support and occasional personal or household needs. The right person will be proactive, capable of connecting the dots quickly, and happy to jump in wherever needed.

Seeking someone who has good tenure in each role (no job hopping)--- is seeking a good long term role.

Key Responsibilities

Manage and maintain the COO’s complex professional calendar

Schedule, prioritize, and coordinate meetings, events, and travel

Prepare documents, correspondence, and meeting materials

Maintain organized digital and physical records

Serve as a liaison between the COO and internal/external stakeholders

Coordinate personal travel including flights, hotels, ground transportation, and detailed itineraries

Manage personal appointments including medical visits, family commitments, and social engagements

Handle errands such as dry cleaning, returns, deliveries, and mail

Assist with event planning for personal gatherings including dinners, birthdays, and celebrations

Support personal shopping, gift purchasing and wrapping, and holiday cards

Coordinate children’s schedules, school tours, extracurricular activities, and appointments

Maintain personal documentation including insurance, travel documents, and visas

Manage vehicle maintenance including servicing, car washes, and registrations

Assist with light household coordination including vendors, maintenance appointments, and home organization as needed

Oversee office kitchen supplies, groceries, and general restocking

Coordinate office vendors including maintenance, technology, and facilities needs

Manage office supplies inventory and ordering

Handle incoming and outgoing mail and packages

Help foster a positive office culture by coordinating team celebrations, birthdays, milestones, and events

Qualifications

Bachelor’s degree or equivalent experience preferred

2-4 years of Executive Assistant and/or Personal Assistant experience supporting a fast-paced principal

Valid California driver’s license and reliable personal vehicle

Comfortable supporting occasional family-related needs and working around children

Highly organized with the ability to manage multiple priorities simultaneously

Discreet and professional with experience handling confidential information

Excellent written and verbal communication skills

Strong attention to detail and follow-through

Tech-savvy with proficiency in Google Workspace, Microsoft Office, Slack, Asana, and calendar management tools

Experience with event planning and vendor coordination

Resourceful, adaptable, and solutions-oriented

Nice to Have:

Experience supporting founders or executives within fast-growing brands or startups

Background in office management or household coordination for high-net-worth individuals

MUST have availability for client is always doing extensive global travel | 24/7 availability required

Hours: Based on the needs of the job

Salary: DOE plus Benefits

MUST be LA based!!  This is a remote role and no travel for the coordinator

We are seeking an exceptionally polished, highly capable Travel Coordinator to support an ultra-high-net-worth family with nonstop global travel and a fast-moving lifestyle.

This is a booking role, this is a true right-hand for all travel needs for someone who deeply understands luxury travel at the highest level and thrives being on the move.

Will report to Principals, Chief of Operations— as well as work closely with internal teams

The ideal candidate has significant experience managing complex, international travel for UHNW principals and loves the pace, intensity, and precision required.

This role sits at the center of a larger ecosystem and works seamlessly with internal teams, external partners, and global vendors to ensure every movement is effortless, thoughtful, and flawlessly executed.

Will work in tandem with another travel coordinator

Key Responsibilities

End-to-End Travel Management

Oversee all domestic and international travel planning and execution, often on very short notice

Coordinate private aviation, commercial flights, ground transportation, security, and visas

Maintain strong relationships with top-tier hotels, private aviation providers, concierge services, and destination teams

Ensure itineraries are detailed, intuitive, and adaptable to real-time changes

On-the-Ground & Advance Coordination

Work in advance with destination teams to pre-set dining, spa services, wellness appointments, activities, and special experiences

Ensure hotels and properties are fully briefed prior to arrival with preferences, room setups, amenities, and special requests

Anticipate needs so principals can move effortlessly from city to city without friction

Cross-Functional Collaboration

Partner closely with other assistants, property managers, chefs, gifting teams, security, and business teams across multiple locations

Serve as a central point of communication, ensuring alignment across all moving parts

Maintain discretion, clarity, and calm under pressure

Ideal Candidate Profile

Proven experience supporting UHNW principals with significant, frequent, international travel

Truly loves travel and supporting people remotely that are on the move

Deep knowledge of luxury travel standards, private aviation, five-star hospitality, and elite concierge services

Exceptionally detail-oriented with strong follow-through and anticipation skills

Calm, polished, and solutions-oriented in high-pressure environments

Comfortable working 24/7 and adjusting schedules across time zones

Collaborative by nature and able to work seamlessly within a larger global team

Discreet, trustworthy, and emotionally intelligent

This Role Is For Someone Who

Finds satisfaction in making complex logistics look effortless

Understands that luxury is in the details

Thrives in a fast-paced, high-expectation UHNW environment

Wants a long-term role supporting a well-resourced family at the highest level

West Hollywood, CA

In-Office: 8:00am – 6:00pm

Compensation: Salary up to 125K DOE + Benefits + Discretionary Bonus + Paid Time Off

A highly accomplished, buttoned-up CEO with experience leading major companies is seeking a polished and strategic Executive Assistant to manage the daily flow of an ever-evolving desk and dynamic professional life. This is a pivotal right-hand role requiring sound judgment, discretion, and the ability to anticipate needs before they arise.

The ideal candidate has supported C-level executives and understands how to protect, prioritize, and propel a CEO forward. You are calm under pressure, highly organized, and capable of serving as both a strong gatekeeper and a thoughtful ambassador. You know when to be firm, when to be warm, and how to navigate internal teams, external stakeholders, and talent with professionalism and confidence.

This role also includes light office management responsibilities and requires someone who is present, proactive, and deeply invested in ensuring the CEO is prepared, focused, and positioned for success at all times.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex and ever-changing calendar, ensuring strategic prioritization of time

• Coordinate meetings across internal teams, external stakeholders, and talent

• Prepare the CEO for each day with detailed agendas, briefing notes, and transition reminders between meetings

• Serve as primary gatekeeper, thoughtfully vetting and managing access to the CEO

Travel & Logistics

• Coordinate comprehensive domestic and international travel (commercial flights, car services, hotels, itineraries, research)

• Ensure seamless execution of all logistics and troubleshoot in real time as needed

Meeting & Board Preparation

• Prepare materials, presentations, and documentation for executive and board meetings

• Track action items and follow through to completion

• Anticipate preparation needs and ensure all materials are organized and delivered in advance

Operations & Administrative Oversight

• Manage expense reporting and reconciliation

• Oversee gifting initiatives on behalf of the CEO

• Track correspondence and follow up on key communications and calls

• Sort and manage incoming mail and priority documents

• Ensure office is stocked and running smoothly; liaise with IT and vendors as needed

This is an exceptional opportunity for a seasoned Executive Assistant who thrives in a fast-paced, high-visibility environment and takes pride in elevating the executive they support. The right candidate will be poised, resourceful, detail-oriented, and deeply committed to excellence.

Los Angeles–Based | Fully Remote | Full-Time
Base salary plus performance-based bonus

**Must have at least 1-2 years of experience in recruitment (entertainment experience is a PLUS)**

We are seeking a driven, coachable Junior Recruitment Specialist to support full-cycle recruiting across executive and personal searches. This is a true growth role, designed for someone early in their recruiting career who is hungry to learn, motivated by results, and eager to build long-term success within a relationship-driven, high-standards environment.
This is a mentored position. You will work closely with senior leadership, receive hands-on training, clear guidance, and increasing responsibility over time. We are looking for someone who wants to win, take ownership, and grow with the business for years to come.
The role is fully remote with flexibility, but requires vigor, accountability, follow-through, and consistent performance.

Key Responsibilities
Recruiting & Talent Acquisition
Support and manage full-cycle recruiting for assigned searches, from intake through offer
Source, screen, and qualify candidates through direct outreach, referrals, and internal networks
Conduct phone and video interviews to assess experience, capabilities, and overall fit
Evaluate candidates for both skill set and service mindset
Prepare clear, thoughtful, and well-organized candidate summaries for client presentation
Maintain consistent, professional communication with candidates throughout the process

Search Execution & Growth
Partner closely with senior leadership to understand search priorities and expectations
Move candidates efficiently through the recruiting process while maintaining quality standards
Support offer discussions and closing stages
Take on increasing ownership of searches as confidence, judgment, and performance grow

Process, Systems & Brand Representation
Maintain accurate tracking of candidates and searches within internal systems
Uphold a high level of professionalism, discretion, and attention to detail
Represent the firm’s values and standards in all interactions
Follow established processes while contributing ideas for improvement as experience grows
Represent the brand professionally on LinkedIn and other platforms as appropriate

Qualifications
1-3 years of experience in recruiting, talent acquisition, staffing, or a sales-driven environment
Strong written and verbal communication skills
Naturally proactive, competitive, and motivated by results
Coachable, open to feedback, and eager to improve
Highly organized with strong follow-through
Comfortable managing multiple active searches in a fast-paced environment
Tech-savvy, with working knowledge of LinkedIn and modern sourcing tools

Compensation & Growth
Base salary plus performance-based bonus
Clear growth path with expanded responsibility and title progression based on performance
Opportunity to grow into a more senior recruiting role as business and performance scale

Why This Role
This is not a transactional recruiting position. It is a foundational role for someone who wants to build a real career in recruiting.

We are committed to:
Investing in training and mentorship
Providing real responsibility and accountability
Supporting long-term professional growth within a relationship-driven business

If you are hungry, motivated, and ready to learn from experienced leadership while building something meaningful, this role offers a rare opportunity to grow the right way.

Please email Rachel@thegrapevinela.com with resume and salary request.

JOB FILLED

Sherman Oaks, CA

Start Date: Around May 1 with flexibility and opportunity to train in Nashville

Schedule: Primarily Monday through Friday, approximately 11:00am to 7:00pm. Flexibility is essential, including occasional evenings and weekend coverage as needed due to the parents’ work schedules and travel demands.

Compensation: $50+  per hour DOE, plus overtime and stipend toward benefits. Gas and mileage reimbursement provided.

A warm and lovely family originally from Los Angeles is relocating back to LA this summer in early June after 11 years in Nashville and is seeking a dependable, proactive Family and Personal Assistant to support their transition and day to day household needs.

The family is open to someone thoughtful and trainable. Their current support team is based in Nashville, and the selected candidate may begin as early as May 1, with the option to spend time in Nashville learning established systems and processes prior to the move.

The family will be based in Sherman Oaks. They have two children, ages 15 and 12 in 10th and 7th grade, and are seeking someone comfortable supporting active school schedules and overall family logistics.

Responsibilities Include:

• Managing family calendars and scheduling

• Maintaining and overseeing the organizational systems already in place

• Handling event planning logistics and vendor coordination

• Paying household and event related bills

• Thoughtful gift sourcing and purchasing

• Coordinating with other parents for playdates and sleepovers

• School pickups and coordinating tutoring

• Assisting with homework oversight and organization

• Driving children to activities and occasional outings

• Being someone the children can comfortably spend time with while confidently setting appropriate boundaries

• Running errands and overseeing the day to day household flow

• Grocery shopping and keeping the refrigerator stocked

• Light cooking and meal preparation

• Kids’ laundry and light household tidying including making beds and maintaining order

• Walking a small dog

• Interfacing with a part time House Manager

• Coordinating travel details in partnership with the family’s travel agent

Both parents travel for work. At times, the assistant may travel with them. At other times, the role will require staying back with the children to ensure continuity, structure, and support.

Ideal Candidate Traits:

• Warm, emotionally intelligent, and grounded

• Highly organized with strong follow through

• Proactive and able to anticipate needs before being asked

• Confident yet kind, able to set respectful boundaries with teenagers

• Flexible and calm when plans shift

• Discreet and trustworthy

• Tech comfortable and capable of managing digital calendars and systems

• Must have a clean driving record and a safe, reliable, and clean vehicle

• Comfortable driving and managing busy after school schedules

• A steady presence who brings structure without rigidity

This is a wonderful opportunity for someone organized, warm, steady, and emotionally intelligent, someone who can build trust with teenagers while maintaining respectful authority and structure.

Northern Nevada (Near Reno)

Rotational Schedule (varies from 7-14 days on/off)

$130k-$140k per year with benefits-80% of health insurance coverage, paid time off, +sick days

A highly organized and dynamic UHNW family based in Northern Nevada is seeking a seasoned Flexible Rotational Family Assistant for a long-term, career placement. This is a relocation-based role and is not a traditional fly-in/fly-out ROTA position.

The family has three children (one toddler and two elementary-aged) and travels frequently, particularly to California. The ideal candidate is education-focused, proactive, health-conscious, and thrives in a structured yet fluid environment.

Schedule & Structure

• Rotational schedule (typically 7–14 days on/off, varies by family needs)
• Live-in during on-duty rotation
• Live-out during off-rotation
• Flexibility required for travel and occasional schedule adjustments

Important: During off-rotation periods, the candidate must remain local to the Reno/Washoe area and may be asked to assist with pre-scheduled or occasional household-related tasks. This is a relocation-based position and requires local presence.

On-Duty Responsibilities

Child-Focused

• Maintain daily routines as set by parents
• School transportation and activity coordination
• Academic support and enrichment
• Instrument practice support
• Planning educational and developmentally appropriate activities
• Promote outdoor play and active lifestyles
• Teach and reinforce good manners
• Provide attentive, safety-focused toddler care

Family Assistant / Household Support

• Children’s areas organization and upkeep
• Family laundry
• Errands and grocery ordering
• Inventory tracking (clothing, school supplies, household items)
• Healthy meal prep and cooking (pescatarian, limited sugar/dairy/gluten)
• Travel planning and packing logistics
• Light kitchen and common-area upkeep

Travel

• Travel with family required
• Valid passport required
• All work-related travel expenses covered
• Must be travel-ready and adaptable

Ideal Candidate

• Prior rotational or live-in, high-level private household experience
• Education-focused and developmentally knowledgeable
• Adaptable, discreet, and emotionally intelligent
• Calm under pressure
• Strong communicator who takes direction well
• Highly organized with excellent time management
• Comfortable accommodating schedule shifts

Requirements

• Clean driving record
• CPR & First Aid certified
• Strong swimmer
• Valid passport
• Ability to cook healthy meals confidently
• Montessori experience or willingness to learn

Personality Fit

• Team player with a service-oriented mindset
• Positive, proactive, and no ego
• Flexible and solutions-driven
• Comfortable in a health-focused, structured household
• Able to enforce boundaries and model respectful behavior

Woodside, CA

$125,000 – $150,000 DOE + Discretionary bonus + Benefits

Must be comfortable with flexible hours based on the Founder’s schedule

In-person support required

Occasional travel as needed

We are seeking a Founder / Right Hand / Liaison to support a dynamic ultra-high-net-worth Founder in a fast-paced, high-touch environment. This role is embedded with the Founder day to day and acts as a real-time extension of the Founder while working closely with the Founder’s Administrative and Business Development teams.

This is not an Executive Assistant or Personal Assistant role. Instead, this position focuses on capturing ideas, facilitating execution, and ensuring priorities and information move smoothly through the organization so the broader team can operate efficiently and effectively.

The ideal candidate is highly organized, low ego, calm under pressure, and deeply team-oriented, with experience in demanding environments where speed, discretion, and judgment are essential.

Core Responsibilities

Founder Support and Real-Time Execution

Sit with and support the Founder throughout the day, capturing ideas, requests, and decisions in real time

Translate verbal thoughts and in-meeting discussions into clear next steps and follow-up items

Serve as a reliable and efficient path for getting items in front of the Founder and moving them forward

Liaison to EA, PA, and Operations Teams

Act as a bridge between the Founder and the Executive Assistant and Personal Assistant teams

Ensure information is accurately logged, communicated, and routed to the appropriate team member

Provide clean inputs to support drafting of correspondence, scheduling, and follow-ups

Help maintain alignment across teams so priorities remain clear and execution stays consistent

Operational Flow and Organization

Track open items, initiatives, and decisions to ensure timely follow-through

Maintain systems for logging ideas, requests, and commitments using shared tools and documents

Assist with light troubleshooting of day-to-day issues, including phone, laptop, apps, and workflows

Support real-time problem solving to keep momentum and minimize friction

Judgment, Discretion, and Professionalism

Operate with the highest level of discretion and confidentiality at all times

Exercise strong judgment when prioritizing requests and escalating issues

Remain calm, focused, and solutions-oriented in high-pressure situations

Qualifications

3–6+ years of experience in a fast-paced, high-accountability environment such as consulting, investment banking, entertainment, startups, or complex executive support

Exceptionally organized with strong follow-through and attention to detail

Low ego, low drama, and deeply team-oriented

Comfortable operating without formal authority while driving outcomes through clarity and trust

Strong written and verbal communication skills

Tech-savvy and able to quickly learn and adapt to new systems

In-person availability required with flexibility in hours and schedule

JOB FILLED

Location: Westlake Village / Malibu, CA

Schedule: Monday–Friday, 9:00 AM–5:00 PM or 6:00 PM

Compensation: Hourly, DOE, Preference to be at $60 an hour but may consider up to $70/hour for the right person

Benefits: Not offered initially; after 90 days potential stipend

Status: Full-time, in-person

We are seeking a warm, reliable, and highly organized Personal Assistant to support an ultra-high-net-worth individual and couple with day-to-day personal, household, and administrative needs. This is a fully in-person role requiring a calm presence, strong follow-through, and a genuine interest in supporting others.

The ideal candidate is service-oriented and emotionally intuitive, with strong administrative skills and hands-on experience supporting smart homes, along with comfort working across both Mac and PC environments.

Key Responsibilities

• Manage daily personal and household logistics
• Drive principal(s) to appointments, errands, Costco, and city outings
• Handle shopping, returns, dry cleaning, and general errands
• Coordinate party planning, reservations, invitations, and RSVPs
• Manage calendars and respond to invitation
• Research restaurants, classes, and activities
• Pick up items or accompany principal(s) as needed
• Light organization of personal belongings and living spaces (excluding office areas)
• Manage household food, supplies, and essentials
• Pharmacy pickups and organization of medications for principal(s)
• Administrative, Technical & Smart Home Support
• Perform data entry and digital filing across Mac and PC systems
• Maintain organized digital folders for documents, correspondence, and records
• Assist with email organization and light correspondence
• Write and track checks; manage simple payment workflows
• Support light accounting tasks, including expense tracking and categorization (not full bookkeeping)
• Maintain basic spreadsheets, lists, and logs
• Scan, upload, and archive documents
• Translate verbal ideas into clear to-do lists and organized action items
• Operate and support smart home systems (lighting, climate, security, audio/visual, Wi-Fi, appliances), including basic troubleshooting and coordination with vendors when needed
• Provide day-to-day tech support, including Apple products, iOS, Mac OS, and general device setup

Qualifications

Prior experience as a Personal Assistant, Executive Assistant, or similar support role

Demonstrated experience working in smart home environments

High proficiency with Mac, PC, iOS, and common office software

Comfortable supporting technology, devices, and home systems

Experience with digital filing, spreadsheets, and basic financial tracking

Valid driver’s license and clean driving record

High level of discretion, professionalism, and reliability

Calm, patient, and service-oriented demeanor

Ideal Candidate Traits

Compassionate, grounded, and emotionally intuitive

Technically confident and unflappable when troubleshooting

Organized without being rigid or controlling

Comfortable balancing interpersonal support with independent execution

Trustworthy, adaptable, and proactive

Genuinely enjoys supporting people and creating ease in daily life

West Valley, Los Angeles

Schedule: 5 days per week, live-in

Status: Full-Time, Live-In

Reports To: Chief of Staff and existing assistant team

MUST have previous experience working with TALENT

A high-profile talent based in the West Valley is seeking a trustworthy, discreet, and highly capable Live-In Personal Assistant to support day-to-day personal and household needs. This role can be fast-paced and occasionally intense, but the right candidate will receive hands-on training and ongoing support from the broader team.

The ideal candidate is calm under pressure, service-oriented, tech-comfortable, and naturally anticipates needs. Absolute discretion is required at all times.  MUST have an understanding of current pop culture and works with talent.

Key Responsibilities

Household & Personal Support

• Receive, track, and manage all incoming packages and deliveries
• Prepare simple meals and beverages as needed (e.g., sandwiches, light snacks, baked goods,
• Greet vendors and service providers; assist with setup and access as needed
• Provide basic IT and tech troubleshooting (TV/apps, phone support, smart home basics)
• Operate and monitor household equipment, including cryotherapy unit, sauna, gym equipment, electric bikes, and Polaris vehicle (training provided if needed)
• Feed and assist with daily care of dogs
• Maintain general order related to pet needs and routines

Administrative & Team Coordination

• Act as a liaison with assistants regarding appointments, schedules, and logistics
• Support the Chief of Staff and assistant team with ad hoc requests and coordination
• Assist with filming the client for social media content when requested
• Handle miscellaneous personal requests as they arise, maintaining flexibility and a positive attitude

Requirements

Prior experience as a Personal Assistant, House Manager, or similar private service role

High level of discretion, professionalism, and emotional intelligence

Comfortable with technology and learning new systems

Calm, adaptable, and service-driven mindset

Comfortable with dogs

Valid driver’s license and clean driving record

Ability to live on property five days per week

Additional Notes

This is a high-trust role within a private household. Confidentiality and discretion are non-negotiable. While the role may be demanding at times, it is well supported, and training will be provided to ensure success.

JOB FILLED

Salary:  up to $100,000 (open to $105,000 in lieu of benefits)

Employment Type: Full-Time

Benefits: None (salary adjusted accordingly)

Los Angeles-based with extensive domestic and international travel and touring

Hours & Work Style:  Non-traditional schedule tied to the needs of a high-profile music career. The team makes a real effort to be thoughtful and avoid burnout, but flexibility is essential. This is not a clock-watching role and is best suited for someone comfortable with the natural ebb and flow of demanding work.

We are seeking a highly organized, motivated Executive/Personal Assistant to support an A-list music artist. This is a fast-paced, hands-on role ideal for someone with a true can-do attitude who is eager to learn by immersion and gain exposure to how an elite music career operates behind the scenes.  Will work closely with with day to day manager.

Key Responsibilities

Executive & Professional Support

Manage complex, fluid calendars across creative, business, and touring commitments

Liaise with management, agents, labels, and external partners

Coordinate all domestic and international travel, itineraries, and logistics

Support touring schedules and on-the-road needs

Handle confidential information with discretion

Personal Assistance, Errands & House Management

Handle personal errands and day-to-day tasks

MUST be OK with cats and liaise house keepers and cat caretaker

Assist with light house management, including vendors, deliveries, and maintenance

Manage personal appointments, gifting, and lifestyle logistics

Ensure the artist’s home and personal affairs run smoothly

Maintain organized systems for calendars, contacts, travel documents, and expenses

Assist with reconciliation and reporting

Support ad hoc projects and last-minute requests

Qualifications

1–5 years of relevant EA/PA experience

Exceptionally organized, reliable, and detail-oriented

Flexible, calm, and solutions-focused

High level of discretion and professionalism

Los Angeles–based and open to travel

Ideal Candidate Profile

Genuine can-do attitude; eager to be helpful

Not a clock-watcher; energized by fast-paced environments

Curious, adaptable, and excited to learn

Comfortable wearing many hats

Benefits: Health Insurance

401(k) Plan

Flexible Time Off

Paid Holidays & Office Closures

Salary: $120,000 – $135,000 DOE

Position will start toward the lower end of the range, with the intention of meaningful bonuses and salary increases after the first year based on performance, trust, and longevity.

Location: Beverly Hills | Hybrid (4 days office / 1 -2 day residence, 5 minutes away)

Schedule: Typically 10:30 AM – 5:30 PM, with flexibility as needed for events and such

A highly accomplished and private executive couple are seeking an experienced, discreet, highly tech-proficient and deeply service-oriented Executive Personal Assistant to support both their professional and personal lives. This is a true gatekeeper role. They are wonderful and warm.

This role supports a successful entrepreneur primarily in the office, while also providing dedicated assistance to his wife—particularly with technology, scheduling, and household oversight—both in the office and at the home residence.

The ideal candidate is proactive, polished, calm under pressure, and confident managing all levels of day-to-day support. This individual will anticipate needs, manage complex and evolving schedules, and operate with autonomy, sound judgment, and complete discretion. Strong technical proficiency—specifically on a PC using Microsoft Word and Outlook—is essential, along with the ability to step in and assist with a wide range of technology needs. This client is also heavily involved in politics.

Key Responsibilities

• Calendar, Scheduling, Board & Philanthropic Support
• Maintain and coordinate complex personal and professional calendars for both principals
• Schedule meetings, appointments, travel, and events with precision and foresight
• Coordinate scheduling related to boards, foundations, and charitable organizations, including meetings, calls, and events
• Serve as a liaison with board administrators, philanthropic partners, and charitable organizations as needed
• Proactively identify and resolve scheduling conflicts between the husband and wife
• Send reminders and confirmations; ensure seamless follow-through
• Maintain accurate and up-to-date contact databases, including spouses’ names and key details
• Track RSVPs, guest lists, and social commitments
• Secure dinner reservations at top venues in Los Angeles, Beverly Hills, Montecito, and Aspen
• Plan and manage domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Coordinate private aviation logistics when applicable
• Handle last-minute changes, cancellations, and rerouting calmly and efficiently
• Ensure all travel aligns with the couple’s preferences and expectations
• Event, Social & Charitable Support
• Assist with planning and execution of social gatherings, board-related functions, and charitable events
• Coordinate venues, vendors, catering, and guest communications
• Manage invitations, RSVPs, and updates with accuracy and discretion
• Manage incoming and outgoing emails, calls, and mail
• Draft, proofread, and send correspondence on behalf of both principals
• Act as a professional gatekeeper, managing relationships and inquiries appropriately
• Provide highly responsive, hands-on support to the wife, including ongoing assistance with technology, systems, and computer-based needs
• Prepare documents, presentations, and reports using Microsoft Word and PC-based systems
• Provide hands-on assistance with technology, troubleshooting, formatting, file management, and digital organization
• Interface with internal office teams and external IT professionals to ensure systems, technology, and workflows are aligned with the principals’ needs
• Work with IT
• Track expenses and liaise with the family’s accounting and business management teams
• Assist with overseeing  a household staff of approximately five people, ensuring smooth daily operations
• Provide driving and transportation support when required
• Document personal preferences, appointments, household processes, and key details to ensure continuity and consistency
• Anticipate needs and proactively resolve issues before they escalate
• Make thoughtful, independent decisions without requiring approval for routine matters
• Adapt easily to changing priorities and last-minute requests
• Ask smart questions when needed while taking full ownership of outcomes

Qualifications

Minimum 5+ years of experience supporting a UHNW individual or family as an EA/PA in West Los Angeles

Extremely tech-savvy, with strong proficiency in PC-based systems, Microsoft Word, Outlook, Zoom, Microsoft Teams, and mobile devices

Comfortable assisting with all levels of technology needs, from simple troubleshooting to ongoing system support

Experience interfacing with boards, foundations, or charitable organizations strongly preferred

Exceptional organizational skills and attention to detail

Experience coordinating high-level travel and reservations

Familiarity with top restaurants, vendors, and service providers in West Los Angeles

Absolute discretion, professionalism, and service mindset

Personal Attributes

Polished, professional, and approachable

Highly service-oriented with a “no task too small” mindset

Proactive, resourceful, and self-directed

Calm, solutions-focused, and adaptable

Strong judgment and common sense

Thoughtful and mindful with spending, aligned with the wife’s tastes and expectations

Honest, hardworking, high-energy, and not a complainer

Compensation: $200,000–$275,000 (commensurate with experience)

Location: Beverly Hills / West Hollywood

Reports To: Director of Estate Operations/ Chief of Staff (within a structured Family Office)

An ultra-high-net-worth family is seeking a seasoned, highly polished Estate Manager to lead the full scope of operations across a luxury compound in Beverly Hills.  This is a senior-level leadership role for a deeply service-oriented professional who understands white-glove service at the highest level and brings discretion, structure, and calm authority to complex environments.

The ideal candidate is buttoned-up, refined, and hospitality-driven, with a strong command of estate operations and an instinctive understanding of anticipatory service.

This individual will operate as a trusted steward of the estate, ensuring exceptional standards, seamless execution, and an elevated experience for the principals at all times.

Role Overview

Serve as an estate manager within a sophisticated UHNW household and family office structure

Report directly to the Director of Estate Operations,  working in close partnership to execute strategy, systems, and daily estate operations

Act as a key extension of leadership, translating vision into execution across properties and teams

Uphold the highest standards of professionalism, discretion, confidentiality, and service

Schedule & Expectations

General business hours with significant flexibility required— no clock watchers

Long days as needed to support the principals and estate operations

On-call mindset appropriate for a UHNW environment, balanced within a collaborative leadership team

Key Responsibilities

• Lead, manage, and mentor a large, multi-layered household staff of approximately 25 full-time and part-time employees
• Oversee staff including housekeepers, chefs, personal assistant, facilities, security and additional estate personnel
• Establish and maintain white-glove service standards, ensuring consistency across all departments
• Implement and enforce SOPs, training programs, and performance expectations aligned with luxury hospitality best practices
• Ensure seamless communication and operational alignment between estate teams and the family office
• Anticipate the Principals’ needs and proactively resolve issues before they escalate
• Maintain a calm, polished presence while navigating high expectations and complex logistics

Ideal Candidate Profile

• Extensive experience managing UHNW estates or comparable luxury hospitality environments
• Deeply service-driven with a strong understanding of discretion, boundaries, and anticipatory service
• Polished, buttoned-up, and professional in presentation and communication
• Confident people leader with emotional intelligence and the ability to manage large, diverse teams
• Highly organized, systems-oriented, and operationally rigorous
• Flexible, solutions-focused, and thrives in fast-paced, high-expectation settings
• True team player who integrates seamlessly within a family office and leadership structure

House Manager for UHNW Home

Private Residences | Full-Time | In-Person

Beverly Hills

Schedule: Monday–Friday, approximately 9:00am–6:00pm (flexibility required), 40–50 hours per week

Availability: Occasional evenings or support for events as needed

Proximity: Must reside within 30–40 MAX minutes of the residencess

Salary up to $175,000 (cap at this time), Competitive benefits package

Generous vacation policy; time off is fully respected and not on-call

Additional Requirements

Background check required & Skills assessment required

The House Manager is responsible for the day-to-day oversight and smooth operation of two private residences. This role focuses primarily on managing the housekeeping team, maintaining high household standards, coordinating vendors, and ensuring that both homes are consistently organized, well maintained, and operating efficiently. The House Manager reports directly to the Chief of Staff.

Responsibilities

Oversee the daily work, scheduling, and performance of the housekeeping team

Ensure all housekeeping duties are completed to professional private-service standards

Review and approve housekeeping time, payroll submissions, and completed work

Conduct routine walkthroughs of both residences to ensure cleanliness and order

Coordinate seasonal maintenance, deep cleans, and ongoing household organization

Organize and maintain closets within both residences

Oversee off-site storage, including inventory tracking and coordination of deliveries

Serve as the primary point of contact for household vendors

Coordinate routine maintenance, repairs, and light construction projects

Provide support for social events as requested

Manage grocery ordering and household provisioning through delivery services

Ensure pantries, refrigerators, and household supplies are properly stocked at all times

Track household inventory and expenditures

Maintain clear communication and regular reporting to the Chief of Staff

Qualifications

Prior experience as a House Manager in a private residence

Proven ability to manage and lead housekeeping staff

Strong understanding of professional housekeeping and household standards

Experience coordinating vendors and household projects

Highly organized with strong attention to detail

Reliable, discreet, and professional in all interactions

Strong communication and follow-through skills

Comfortable using technology to manage household operations

Technical Skills

Google Workspace

Microsoft Office

Asana

Executive/Personal Assistant & House Manager for Entrepreneur Couple

Hancock Park, Los Angeles, CA

Fully In-Office | Monday–Friday, 9:00 AM–6:00 PM

Occasional limited after-hours or weekend support

Compensation: Up to $150,000 DOE + Benefits

Works closely with a remote Virtual EA

Spanish-speaking strongly preferred however not a deal breaker

A high-profile entrepreneurial couple in Hancock Park seeks an exceptional Executive/Personal Assistant & House Manager to support their fast-paced personal and professional lives. This fully on-site role is based in the principals’ dedicated home office.

The ideal candidate is a polished, proactive right hand who brings structure, discretion, and calm to a dynamic environment. You are systems-minded, highly organized, and thrive in managing both executive and household operations with precision.

Key Responsibilities

Manage day-to-day executive and personal support, including calendars, scheduling, documents, and logistics

Oversee and delegate to a Virtual EA while maintaining quality control

Coordinate domestic and international travel (commercial and private) in partnership with concierge providers

Manage four properties (Hancock Park and Malibu), including vendors, maintenance, organization, and readiness

Partner closely with nanny and household staff on schedules, childcare logistics, and home operations

Handle errands, household purchasing, light event planning, and personal admin

Build and maintain systems for travel, gifting, inventory, and property operations

Ideal Profile

Experienced supporting high-level principals and managing multi-property households

Highly organized, tech-savvy, solutions-oriented, and discreet

Calm, service-driven, adaptable, and comfortable around children

Northern California

Schedule: 7:00am–3:00pm, plus weekend coverage

Compensation: Up to $65/hour DOE, excellent benefits, generous PTO

This is a rare opportunity to join a high-performing, well-structured support team serving an ultra-high-net-worth entrepreneur and family. The environment is collaborative, respectful, and intentionally designed to support both the principal and the assistants.

Each team member fully owns their lane while working in close coordination with others. Clear systems, shared databases, and living documents ensure seamless coverage, allowing for true work-life balance within a demanding role. This position is ideal for someone who thrives in a team ecosystem, operates independently, and takes pride in precision, follow-through, and elevated service.

Responsibilities

Gifting & Relationship Management

Gifting is a core component of this role and is handled with strategy, creativity, and discretion.

Build and maintain a comprehensive gifting database

Track birthdays, anniversaries, holidays, and key milestones

Create advance reminders for flowers, notes, and deliveries

Maintain detailed gift histories, including preferences and past exchanges

Draft polished, thoughtful card language and messaging

Source highly personalized, elevated gifts

Travel, Packing & Personal Support

Pack for travel with foresight and precision

Manage outfits, dress codes, and event-specific needs

Assist with shopping and wardrobe support as needed

Coordinate closely with Chiefs of Staff and Executive Assistants on travel logistics

Occasionally travel with the principal (longer trips rather than frequent short travel)

Maintain a strong awareness of fashion, style, and current trends

Personal & Household Support

Run personal and household-related errands

Provide occasional driving support

Assist with health and wellness routines, including supplements and coordination with providers

Ensure personal systems remain organized, current, and accessible to the broader team

Ideal Candidate

Highly organized, detail-oriented, and tech-savvy

Comfortable working autonomously within a team-based structure

Understands shared systems, clean handoffs, and accountability

Polished, perceptive, and emotionally intelligent

Calm under pressure; proactive and solutions-oriented

Service-driven, humble, and consistently professional

Experience working within structured teams is essential (sports or team-based backgrounds often excel)

Comfortable collaborating with an EA, Chief of Staff, and fellow assistants; does not always report directly to the principal

Naturally thoughtful and creative, with a genuine appreciation for gifting and personalization

Requirements

Absolute discretion and professionalism

Ability to manage detailed lists and shared systems with accuracy

Strong written and verbal communication skills

Must pass an extensive background check

Advanced computer proficiency, including Outlook, Google Workspace, Asana, and Slack

Location: Woodside, CA (office-based with flexibility)

Compensation: $185,000–$205,000 base DOE + full benefits

Schedule: Business hours with flexibility; responsiveness outside standard hours required

Team Scope: Oversees 4–5 virtual assistants; in-office leadership in Woodside

Overview

Seeking a low-ego, highly intuitive, tech-savvy Senior Executive Assistant to support a dynamic Founder/CEO. This business-focused role requires excellent judgment, anticipation, and the ability to pivot quickly while keeping priorities, people, and systems aligned.

The ideal candidate is warm, polished, and emotionally intelligent—someone who instinctively reads a room and thrives supporting an independent, fast-moving leader. The role partners closely with the Chief of Staff, Estate Manager, Personal Assistants, and a 24/7 virtual assistant team.

What Success Looks Like

The principal remains focused and in flow

Priorities shift seamlessly without disruption

Systems run efficiently and improve over time

The support team stays aligned and informed

Key Responsibilities

Executive Support

Serve as the primary, Woodside-based Executive Assistant

Anticipate needs and manage requests with discretion and efficiency

Track evolving priorities and adjust plans in real time

Calendar & Travel

Manage complex, fast-changing calendars

Oversee domestic and international travel, primarily private aviation

Handle logistics, briefing materials, and contingencies

Team & Systems Leadership

Lead and coordinate virtual and on-site assistants

Act as escalation point and ensure seamless coverage

Build and maintain effective systems and workflows

Collaboration

Partner with the Chief of Staff and Estate Manager

Coordinate with drivers, household staff, and Personal Assistants

Support social calendars, events, and gifting as needed

Experience & Working Style

Senior EA experience supporting C-level CEOs/Founders or UHNW principals

Highly tech-savvy with strong systems fluency

Calm, proactive, and solutions-oriented

Warm, polished, and emotionally intelligent

Flexible, responsive, and low ego

Morning Support Caregiver – Neurodiverse Adult Care

Location: Santa Monica

Schedule: Monday-Friday, 7:30am-12:30pm

Accommodation: Guest house on the property with private entry and shared bathroom.

Compensation: $30-35/hr + $150 overnight fee during sleep hours. Monthly stipend, pto and sick days provided.

A lovely family in Santa Monica is seeking a dependable, compassionate, and highly professional caregiver to join the care team of a vibrant 26-year-old woman with Autism. She is very verbal, high functioning, and lives independently in her own home on the family’s property. While independent in many ways, she requires consistent oversight, structure, and guidance to ensure safety, accountability, and personal growth. The client lives in her own two-bedroom house on property with kitchen, pool, and sports court, located on the family property.

The family is known for loyalty, generosity, and long-standing relationships with staff (previous caregivers were with the family for 13 and 26 years). The father travels frequently for work, and the care team (including BCBA, therapists, and family members) collaborates closely to ensure consistency and success.

This role requires someone who is smart, patient, kind but firm, and deeply reliable, who can balance warmth with clear boundaries, follow care plans precisely, and collaborate with a team of providers (OT, ABA, social skills, medical specialists, and family).

Key Responsibilities

• Maintain client’s safety and stability at all times

• Follow structured routines, schedules, and behavioral plans as set by the BCBA, therapists, and family

• Prompt and supervise all activities of daily living (ADLs), including dressing, hygiene, meals, and household chores — encouraging independence while ensuring completion

• Monitor food closely to support nutritional guidelines (client has food-processing challenges and will overeat without monitoring)

• Provide medication oversight

• Drive client to activities, social outings, and appointments (vigorous walks, hikes, gym, swimming, social skills groups, visits with peers)

• Support physical activities and structured exercise

• Model appropriate social interactions; reinforce social skills coaching

• Maintain a neat, clean, and organized environment

• Log daily notes and communicate observations with the care team

• Uphold clear boundaries while providing compassionate encouragement

Qualifications

• Minimum 3+ years of professional experience with individuals with Autism or special needs

• Background in ABA, OT, special education, or behavioral support strongly preferred

• Ability to swim and active to join in walks, hikes, and other activities

• Clean driving record, valid driver’s license, reliable transportation, and insurance

• CPR/First Aid certified; TrustLine background clearance required

• Strong communication, follow-through, and problem-solving skills

• Comfortable working as part of a collaborative care team

• Physically able to engage in walking, exercise, and other active routines

Ideal Candidate

• Experienced, professional, and detail-oriented

• Able to follow structured schedules and plans to a tee

• Patient, consistent, and dependable with a calm but firm presence

• Mature, responsible, and loyal

• Team player who values collaboration and respect for family routines

• Someone seeking a long-term commitment with a stable, generous, and caring family

Weekend Autism Support Caregiver – High-Profile Family
Location: Santa Monica
Schedule: Saturday & Sunday, 8:00 AM – 9:30 PM
(13.5 awake hours each day)
Accommodation: Guest house on the property with private entry and shared bathroom.
Compensation: $30-35/hr + $150 overnight fee during sleep hours. Monthly stipend, pto and sick days provided.

A lovely family in Santa Monica is seeking a dependable, compassionate, and highly professional caregiver to join the care team of a vibrant 26-year-old woman with Autism. She is very verbal, high functioning, and lives independently in her own home on the family’s property. While independent in many ways, she requires consistent oversight, structure, and guidance to ensure safety, accountability, and personal growth. The client lives in her own two-bedroom house on property with kitchen, pool, and sports court, located on the family property.

The family is known for loyalty, generosity, and long-standing relationships with staff (previous caregivers were with the family for 13 and 26 years). The father travels frequently for work, and the care team (including BCBA, therapists, and family members) collaborates closely to ensure consistency and success.
This role requires someone who is smart, patient, kind but firm, and deeply reliable, who can balance warmth with clear boundaries, follow care plans precisely, and collaborate with a team of providers (OT, ABA, social skills, medical specialists, and family).
Key Responsibilities
• Maintain client’s safety and stability at all times
• Follow structured routines, schedules, and behavioral plans as set by the BCBA, therapists, and family
• Prompt and supervise all activities of daily living (ADLs), including dressing, hygiene, meals, and household chores — encouraging independence while ensuring completion
• Monitor food closely to support nutritional guidelines (client has food-processing challenges and will overeat without monitoring)
• Provide medication oversight (evening medication at 8:30 PM; bedtime at 9 PM)
• Drive client to activities, social outings, and appointments (vigorous walks, hikes, gym, swimming, social skills groups, visits with peers)
• Support physical activities and structured exercise
• Model appropriate social interactions; reinforce social skills coaching
• Maintain a neat, clean, and organized environment
• Log daily notes and communicate observations with the care team
• Uphold clear boundaries while providing compassionate encouragement
Qualifications
• Minimum 3+ years of professional experience with individuals with Autism or special needs
• Background in ABA, OT, special education, or behavioral support strongly preferred
• Ability to swim and active to join in walks, hikes, and other activities
• Clean driving record, valid driver’s license, reliable transportation, and insurance
• CPR/First Aid certified; TrustLine background clearance required
• Strong communication, follow-through, and problem-solving skills
• Comfortable working as part of a collaborative care team
• Physically able to engage in walking, exercise, and other active routines

Ideal Candidate
• Experienced, professional, and detail-oriented
• Able to follow structured schedules and plans to a tee
• Patient, consistent, and dependable with a calm but firm presence
• Mature, responsible, and loyal
• Team player who values collaboration and respect for family routines
• Someone seeking a long-term commitment with a stable, generous, and caring family

Executive / Personal Assistant to Co-Founder & Entrepreneur

West Hollywood, CA

Schedule: 8-hour workday (hours TBD), on-call as needed

$75–110K DOE + bonus, health benefits, 401(k) w/ match

Full Time, health benefits, 401(k) w/ match

Wellness & flexibility stipend, paid holidays, Summer Fridays

A busy co-founder, entrepreneur, and talent in the beauty space is seeking a highly organized, adaptable Executive/Personal Assistant to support both professional and personal needs. This is a fast-paced, hands-on role requiring discretion, strong communication, and the ability to manage shifting priorities. The position works closely with the brand CEO, EA to the CEO, and leadership team, and is primarily in-office with some remote flexibility.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling, and priorities

Coordinate domestic and international travel and detailed itineraries

Liaise with brand, PR, agent, and leadership teams

Support administrative tasks and ensure follow-through on deliverables

Assist with wardrobe coordination, styling logistics, and returns

Help ensure social and brand commitments are executed on time

Personal Support

Handle personal errands and ad hoc requests

Assist with light home organization during heavy travel periods

Manage gifting, florals, and PR packages

Occasionally film casual content (day-in-the-life or behind-the-scenes) when needed

Occasional airport pickups during working hours

Ideal Candidate

Highly organized, proactive, and detail-oriented

Polished communicator with strong discretion

Fashion-forward with awareness of beauty, trends, and LA culture

Tech-savvy and comfortable managing multiple priorities

Calm, flexible, and service-minded in high-profile environments

Qualifications

Assistant experience preferred (executive, personal, or similar)

Beauty, fashion, or high-profile experience a plus

Strong organizational, communication, and problem-solving skills

Valid driver’s license and ability to commute

Flexible mindset with healthy work-life boundaries