Beverlywood / Beverly Hills, CA

Compensation: $100,000–$120,000 DOE + Bonus + Benefits

Schedule: Monday–Friday, generally 9:00 AM–5:30 PM, with flexibility as needed for occasional evenings, family events, and travel support.

A warm, kind, and entrepreneurial UHNW Principal and family are seeking a highly organized, proactive, and service-oriented Personal & Household Assistant to join their team. Working closely with the Executive Assistant, this individual will provide hands-on support across the family's personal, household, and lifestyle needs while helping ensure everything runs smoothly behind the scenes.

The Principal is thoughtful, approachable, and genuinely enjoys working with people who are confident in their abilities, naturally organized, and able to demonstrate initiative without needing constant direction. He values someone who takes ownership, follows through, anticipates needs, and enjoys finding solutions before problems arise.

This is an ideal opportunity for someone who thrives on creating order, solving problems, and managing the many moving pieces of a busy household. No two days are the same, so the ideal candidate is resourceful, adaptable, detail-oriented, and possesses a true "no task too small" mentality.

The Principal maintains homes in Los Angeles, New York, and Jerusalem and values someone who is trustworthy, discreet, and able to anticipate needs before they arise.

Responsibilities

Personal Assistant Support

Manage personal calendars, appointments, and scheduling.

Coordinate travel arrangements, itineraries, and on-the-ground logistics.

Book restaurants, personal appointments, and lifestyle reservations.

Handle personal errands including returns, shipping, dry cleaning, shopping, and miscellaneous requests.

Coordinate thoughtful gifting for birthdays, holidays, and special occasions.

Maintain important family dates including birthdays, anniversaries, holidays, and social commitments.

Assist with planning family dinners, Shabbat gatherings, and small entertaining needs.

Track receipts, reimbursements, invoices, and miscellaneous personal expenses.

Maintain organized household files, contacts, vendor information, and important records.

Assist with special projects and research as requested.

Household Support

Serve as a liaison between the family and household vendors, contractors, and service providers.

Coordinate maintenance appointments, deliveries, repairs, and household services.

Help oversee gardeners, maintenance vendors, cleaning services, and other household professionals.

Conduct occasional walkthroughs of the residence to identify maintenance or organizational needs.

Ensure the home remains stocked with groceries, beverages, and household essentials.

Assist with organizing closets, storage areas, pantries, and household supplies as needed.

Maintain household manuals, vendor contacts, warranties, maintenance schedules, and recurring service calendars.

Coordinate vehicle servicing, registrations, detailing, and routine maintenance.

Child & Family Support

Assist with scheduling and logistics related to the family's young son.

Coordinate school calendars, appointments, activities, and communications as needed.

Help manage birthday celebrations, seasonal activities, and family events.

Assist with occasional family travel and vacation logistics.

Pet Support

Comfortable working in a dog-friendly household.

Coordinate grooming, veterinary appointments, daycare, and boarding.

Monitor pet supplies and reorder as needed.

The Ideal Candidate

Previous experience supporting a UHNW individual or family as a Personal Assistant, Family Assistant, or Household Assistant.

Exceptionally organized with outstanding attention to detail and follow-through.

Resourceful, proactive, and naturally anticipates needs.

Comfortable balancing administrative responsibilities with hands-on personal support.

Warm, polished, professional, and emotionally intelligent.

Strong communicator with excellent judgment and discretion.

Service-minded with a positive attitude and a willingness to pitch in wherever needed.

Comfortable managing multiple priorities while remaining calm under pressure.

Strong technology skills and proficiency with Google Workspace, Microsoft Office, and Apple products.

Valid driver's license with reliable transportation.

Passport preferred.

Flexible for occasional evenings, events, and limited travel as needed.

Location: Upper East Side, New York City (In Office)

Schedule: Monday through Friday, with flexibility as needed

Compensation: Up to $180,000+ DOE, Comprehensive Benefits & Discretionary Bonus +PTO

A warm, gracious, and highly accomplished couple with careers spanning finance and the luxury creative/textile industries, is seeking an exceptional Executive & Personal Assistant to become their trusted right hand.

This is a newly created role offering the rare opportunity to build systems, create structure, and become an indispensable partner in supporting every aspect of the principals' personal lives and private residences.

The principals maintain beautiful homes in New York City, Amagansett, London, and Dubai and enjoy an active international lifestyle. They are seeking someone who genuinely loves being of service, anticipates needs before they arise, and brings calm, confidence, discretion, and impeccable follow-through to everything they do.

The ideal candidate is polished, proactive, highly organized, and thrives in the world of UHNW principals and private service. They are naturally resourceful, think outside the box, and approach every challenge with a solutions-first mindset. This person possesses exceptional emotional intelligence while also having the confidence to be appropriately direct when the situation calls for it. They are comfortable managing contractors, vendors, and household projects with a no-nonsense yet professional approach, ensuring the principals' best interests are always protected. A naturally curious problem solver with a genuine can-do attitude who enjoys figuring things out independently and anticipating needs before they arise will thrive in this role.

Responsibilities

Manage complex personal calendars, appointments, scheduling, and day-to-day logistics.

Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, itineraries, restaurant reservations, and travel logistics.

Oversee the day-to-day operations of the Upper East Side townhouse and Amagansett residence.

Manage the seasonal opening and closing of the Amagansett property.

Liaise with management companies overseeing the London and Dubai residences.

Coordinate vendors, contractors, maintenance, repairs, inspections, and household service providers.

Source vendors, negotiate pricing, obtain competitive bids, and oversee projects from inception through completion.

Serve as the principals' advocate when working with vendors and contractors, ensuring quality workmanship, fair pricing, accountability, and timely completion of projects.

Manage household inventories, supplies, warranties, insurance renewals, household records, and service schedules.

Pay household bills, reconcile expenses, organize receipts, and assist with household financial administration across multiple residences.

Coordinate private dinners, holiday celebrations, intimate entertaining, including caterers, florists, rentals, staffing, and guest logistics.

Oversee veterinary appointments, pet sitters, grooming, and the ongoing care coordination of the family's four beloved cats.

Provide approximately one day each week of administrative support to the principal's boutique textile and creative business, including supplier communication, showroom coordination, client hospitality, and special projects.

Research and recommend vendors, products, services, and technology solutions that improve efficiency and enhance the principals' lifestyle.

Develop and maintain household manuals, SOPs, digital records, inventories, and organizational systems across all residences.

Troubleshoot unexpected issues with confidence and creativity, always presenting thoughtful solutions rather than problems.

Continually identify opportunities to improve systems, streamline processes, and increase overall household efficiency.

Handle all matters with the highest degree of discretion, professionalism, and confidentiality.

Qualifications & The Ideal Candidate

Minimum of five years of experience supporting UHNW principals, executives, family offices, or sophisticated private households.

Previous experience as an Executive Assistant, Personal Assistant, Household Manager, or similar role supporting UHNW principals in New York City or a comparable luxury market.

Strong familiarity with New York City and the Hamptons lifestyle.

Experience supporting multiple residences simultaneously.

Polished, professional, highly organized, and exceptionally detail-oriented.

Naturally proactive with a true can-do attitude and a "figure it out" mentality.

Thinks outside the box, enjoys solving problems independently, and anticipates needs before they arise.

Comfortable working within a sophisticated UHNW lifestyle and understands the discretion, service, and professionalism required.

Confident, appropriately direct, and not afraid to advocate for the principals when working with contractors, vendors, and service providers. Able to negotiate, ask tough questions, and ensure projects are completed on time, within budget, and to the highest standards.

Strong financial acumen with experience managing household expenses, invoices, budgets, insurance renewals, and administrative records.

Excellent written and verbal communication skills with exceptional judgment and discretion.

Calm under pressure with the ability to manage multiple priorities while maintaining a positive, solutions-oriented attitude.

Enjoys building systems, improving processes, and creating efficiencies across multiple residences.

Strong technology skills, including Microsoft Office, Google Workspace, and AI platforms such as ChatGPT and Claude.

Genuine love of animals and comfortable coordinating the care of the family's four cats.

Valid passport with the ability to travel internationally as needed.

Seeking a long-term opportunity where you can become a trusted partner and indispensable right hand to wonderful principals.

Beverly Hills, CA (In Office Daily)

Full Time | Primarily office based with occasional Friday remote work from a home office or while accompanying one of the Principals.

Compensation: Up to $250,000+, commensurate with experience, plus comprehensive benefits and a discretionary bonus.

We are seeking an exceptional Senior Executive Assistant / Chief of Staff to support two dynamic entrepreneurs, a married couple with an extensive portfolio of six to seven businesses spanning multiple industries. This is a highly visible, trusted role for someone who thrives at the center of fast-moving organizations and naturally serves as the operational hub that keeps everything and everyone aligned.

This is far more than traditional executive support. You will act as true "ground control," ensuring seamless coordination across the Principals' professional and personal lives while partnering closely with long-tenured team members who have been with the organization for more than 15 years. You will serve as the central point of communication between the Principals, leadership teams, advisors, and external stakeholders, ensuring priorities are aligned, deadlines are met, and every moving piece is accounted for.

This is an exceptional opportunity to work alongside highly successful entrepreneurs, gain exposure to multiple industries and sophisticated business operations, and become an invaluable strategic partner. While the scope is broad and highly impactful, this role will always remain rooted in Executive Assistant and Chief of Staff responsibilities.

Key Responsibilities

Serve as the primary strategic partner and operational point person for both Principals.

Own complex, ever-changing calendars, ensuring priorities are aligned and schedules maximize efficiency.

Coordinate closely with a dedicated travel concierge to manage sophisticated domestic and international travel logistics, itineraries, and last-minute changes.

Act as the liaison between the Principals and internal leadership, external partners, advisors, vendors, and key stakeholders.

Maintain regular communication across six to seven operating businesses, proactively checking in with leadership teams to monitor progress, identify roadblocks, and ensure key initiatives remain on schedule.

Track deliverables, timelines, action items, and follow-through to ensure projects continue moving forward without requiring direction from the Principals.

Work collaboratively with an established, long-tenured team, fostering strong relationships while integrating seamlessly into the organization.

Prepare meeting agendas, briefing materials, executive summaries, and follow-up notes.

Manage confidential information with the highest level of discretion and professionalism.

Anticipate needs, solve problems proactively, and continually improve systems and processes.

Exercise sound judgment and confidently make decisions on behalf of the Principals when appropriate, always knowing when to take initiative and when to escalate.

Assist with special projects and other high-priority initiatives as needed.

Qualifications

Ten or more years of experience supporting C-Suite executives, founders, family offices, or ultra-high-net-worth individuals in a Senior Executive Assistant, Executive Business Partner, or Chief of Staff capacity.

Proven experience supporting multiple executives with exceptionally complex calendars and competing priorities.

Experience working within founder-led, entrepreneurial organizations overseeing multiple businesses.

Outstanding organizational and project management skills with exceptional attention to detail.

Strong executive presence with exceptional written and verbal communication skills.

Highly polished, professional, and confident, with impeccable presentation and executive presence.

Naturally fashion-forward, with the sophistication and polish to represent the Principals and organization in any setting.

Dynamic, energetic, and solutions-oriented, with exceptional critical thinking and problem-solving abilities.

Demonstrated ability to successfully manage multiple priorities simultaneously while maintaining accuracy, organization, and follow-through.

Remains calm, composed, and resourceful under pressure while confidently navigating changing priorities and demanding situations.

Exercises exceptional judgment and is confident making decisions on behalf of the Principals, always knowing when to act independently and when to seek guidance.

High emotional intelligence with the ability to build trusted relationships across all levels of an organization.

A proactive, resourceful mindset with the ability to anticipate needs and stay several steps ahead.

Advanced proficiency with Asana, Monday.com, Slack, Google Workspace, Microsoft Office, and AI productivity tools, including ChatGPT and emerging technologies.

Embraces technology and enjoys leveraging AI and automation tools to improve efficiency, organization, and productivity.

Impeccable judgment, discretion, integrity, and follow-through.

Collaborative, approachable, service-oriented, and genuinely enjoys being the person others rely on to get things done.

Possesses an authentic sense of humor, humility, and a positive attitude, while maintaining the highest level of professionalism and discretion.

Location: Menlo Park / Atherton, CA

Schedule: Monday–Friday, standard business hours with flexibility as needed. This is a senior leadership role requiring a high degree of presence, accessibility, and flexibility.

Compensation: Up to $450,000 DOE, plus comprehensive benefits and bonus potential.

We are seeking an exceptional Chief of Staff / Chief Operating Officer to oversee the day-to-day operations of a sophisticated, high-profile Family Office. This is a highly strategic and operational leadership role for an experienced executive who thrives in complex private environments and naturally brings structure, accountability, and execution to every aspect of an organization.

Previous Family Office experience is ideal.  Candidates must understand the unique nuances of supporting an ultra-high-net-worth principal and have experience balancing the operational, estate, investment, and administrative components of a Family Office.

The successful candidate will serve as the operational hub for the CEO, ensuring internal teams are aligned, priorities are executed, and the Principal has everything needed to operate at the highest level each day. This individual will be a true operator with a COO mindset—someone who can oversee multiple departments simultaneously, anticipate challenges before they arise, and confidently lead through complexity.

Key Responsibilities

Executive & Operational Leadership

• Serve as the senior operational leader across the Family Office.
• Ensure the CEO has the information, resources, and support needed to operate effectively each day.
• Coordinate and align multiple internal teams while creating accountability across the organization.
• Drive operational excellence by implementing and refining systems, processes, and workflows.
• Manage competing priorities while maintaining exceptional attention to detail and follow-through.

Family Office Operations

• Oversee the day-to-day management of a sophisticated Family Office.
• Partner closely with executive support, estate management, finance, investments, legal advisors, and outside consultants.
• Maintain visibility across all moving parts to ensure seamless communication and execution
• Lead operational planning, strategic initiatives, and special projects from conception through completion.

Estate & Investment Coordination

• Understand the operational needs of multiple luxury residences and estate teams.
• Partner effectively with Estate Managers to ensure properties operate seamlessly.
• Possess a strong understanding of Family Office investment operations and work collaboratively with investment professionals and advisors.
• Ensure communication and coordination remain seamless across all operational disciplines.

Team Leadership

• Lead, mentor, and develop senior leaders and department heads.
• Create clear accountability, measurable expectations, and operational consistency.
• Foster a collaborative, solutions-oriented culture built on professionalism, trust, and discretion.
• Confidently navigate complex personalities while maintaining strong relationships throughout the organization.

Strategic Partnership

• Serve as a trusted advisor and thought partner to the CEO.
• Identify operational gaps, risks, and opportunities before they become issues.
• Recommend and implement improvements that strengthen the overall organization.
• Maintain a forward-thinking mindset while ensuring day-to-day operations continue to run seamlessly.

Qualifications

• Previous Family Office experience is required.
• Proven experience as a Chief Operating Officer, Chief of Staff, Head of Operations, or similar senior leadership role within a Family Office or private office environment.
• Strong understanding of Family Office operations, estate management, and the investment component of a sophisticated private office.
• Demonstrated success leading multiple departments and cross-functional teams simultaneously.
• COO-style operational mindset with exceptional leadership, organizational, and project management skills.
• Ability to operate strategically while remaining hands-on when necessary.
• Outstanding problem-solving abilities with a proactive, solutions-oriented approach.
• Exceptional communication, interpersonal, and relationship management skills.
• High emotional intelligence with the ability to lead diverse personalities with confidence, diplomacy, and sound judgment.
• Comfortable working in a fast-paced, ever-changing environment while managing multiple priorities simultaneously.
• Highly organized with exceptional attention to detail and follow-through.
• Absolute discretion, integrity, professionalism, and sound judgment are essential.
• Experience supporting ultra-high-net-worth principals and navigating highly confidential environments.
• Bachelor's degree preferred; advanced business or operational leadership experience highly valued.

Schedule: Full-time, 40 hours per week

Hours: 8:30 AM–4:30 PM

Days: Monday and Friday are required. The remaining three workdays will typically be Tuesday–Thursday, with occasional flexibility to swap one weekday for a weekend day as needed.

Compensation: $45–$50/hr, DOE + Paid Time Off & Sick Days

Location: Miami, FL

Role Overview:

The family is seeking an experienced and detail-oriented Housekeeper to maintain their 11,000 sq. ft. residence. Household includes 5 people (2 adults, 3 children), 1 live-in Nanny, and 2 small dogs. The role requires someone seasoned, quiet-natured, and proactive, who can keep up with the busy household’s daily demands. The Housekeeper will work closely with a professional organizer (who will set up the home’s systems) and is expected to learn and maintain those systems long-term.

Responsibilities:

Daily full cleaning and upkeep of the interior spaces.

Laundry and ironing, including delicate fabrics.

Organizing closets, pantries, and maintaining home systems.

Tracking household inventory, ordering supplies as needed.

Assisting with serving and setting for dinner parties or events.

Tidying frequently used areas throughout the day

Working in a team environment with the nanny and a houseman.

Ideal Candidate:

5+ years of experience in large private estates.

Discreet, calm, and quiet personality

Kid and pet-friendly.

English/Spanish bilingual preferred.

Highly organized, detail-oriented, and proactive.

Pay: $40/hour, payroll
Location: Los Feliz, CA
Schedule: Monday and Fridays, 9:00 AM–5:00 PM
Assignment: Immediate Start – October 2nd

A warm family of four is seeking two temporary Housekeepers to provide coverage while their full-time Housekeeper is on medical leave. This assignment is expected to run from now through October 2nd.

About the Role
• Maintain cleanliness and organization of a 5,000 sq. ft. home with meticulous attention to detail.
• Perform daily vacuuming and mopping of floors.
• Clean and maintain interior windows as needed.
• Handle laundry, including washing, and folding..
• Assist with general tidying and organization throughout the home.
• Use eco-friendly cleaning products and methods that align with the family’s environmentally conscious lifestyle.
• Clean the sauna daily.
• Care for their three sweet dogs (two French Bulldogs and one Golden Doodle), including keeping their areas clean.

Ideal Candidate
• Detail-Oriented: Has a natural eye for detail and can meet high standards of cleanliness.
• Energetic and Efficient: Thrives in a physical, fast-paced role with a large space to manage.
• Calm and Nurturing: Brings a warm, steady, and adaptable presence that fosters comfort for the entire family.
• Pet-Friendly: Comfortable working in a home with dogs and assisting with basic pet care.

Requirements
• Previous experience as a housekeeper in a private home or similar setting.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent communication skills and the ability to adapt to the family’s needs.
• Must be eligible to work in the United States.

Cincinnati, OH (Hybrid)

Full Time job -- with admin needs done while not at the office or home (not 24/7)

Compensation: Up to $110,000 DOE, plus bonus and benefits

Schedule: Monday, Wednesday & Friday | 10:00 AM–3:00 PM | In person at either the principals' home office or their office across the street, with flexibility for remote administrative work as needed.

Our clients, a successful professional in finance and an entrepreneurial partner in the fashion industry, are seeking an exceptional Executive & Personal Assistant to become a trusted right hand in both their professional and personal lives. This is an outstanding opportunity for a polished, highly organized professional who genuinely enjoys creating order, managing details, and ensuring that nothing falls through the cracks.

The ideal candidate is proactive, resourceful, and thrives on keeping busy executives organized. You are someone who naturally creates systems, manages checklists, follows through on every detail, and takes genuine pride in anticipating needs before they arise. This role requires exceptional discretion, sound judgment, and the professionalism to seamlessly navigate both executive support and private household responsibilities.

Key Responsibilities

Provide comprehensive executive and personal assistant support to both principals.

Manage complex calendars, scheduling, and appointment coordination.

Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and reservations.

Handle personal scheduling, dining reservations, and lifestyle logistics.

Track ongoing projects and maintain organized action lists to ensure consistent follow-through.

Coordinate household vendors, maintenance appointments, home repairs, and service providers.

Research vendors, obtain estimates, schedule services, and oversee projects through completion.

Maintain organized household records, warranties, contacts, and service schedules.

Assist with personal errands and special projects as needed.

Anticipate needs, think several steps ahead, and proactively solve problems before they arise.

Serve as a trusted liaison with vendors, contractors, and outside contacts while maintaining complete confidentiality.

Ensure both personal and administrative priorities remain organized and on schedule.

Qualifications

Minimum of 5+ years of experience as an Executive Assistant, Personal Assistant, or in a blended Executive/Personal Assistant role.

Exceptional organizational skills with outstanding attention to detail and follow-through.

Proven ability to manage multiple priorities while remaining calm, professional, and proactive.

Experience coordinating complex calendars, travel, appointments, and personal logistics.

Comfortable managing household vendors, repairs, maintenance projects, and service providers.

Strong written and verbal communication skills.

Highly resourceful, solutions-oriented, and able to work independently with minimal direction.

Demonstrates exceptional judgment, discretion, and the highest level of confidentiality.

Professional, polished, service-oriented, and willing to roll up your sleeves with a "no task is too small" mentality.

Proficient with Microsoft Office, Google Workspace, and modern organizational tools.

Tech savvy

Location: Encino, CA

Schedule: Monday–Friday | 10:00 AM–5:00 PM

Compensation: $110,000–$120,000 DOE

Our client, a successful lifestyle influencer and digital content creator, is seeking an exceptional Personal Assistant to become a trusted right hand in both their personal life and creative business. This is an outstanding opportunity to join a collaborative, supportive team where longevity is valued—the previous assistant was with the principal for six years.

The ideal candidate is polished, upbeat, emotionally intelligent, and genuinely enjoys making someone else's life easier. You are proactive by nature, anticipate needs before being asked, thrive on creating order, and remain calm under pressure. You appreciate the world of social media, digital content, and influencer culture, and are excited to support the behind-the-scenes operations that keep a growing personal brand running seamlessly.

Beyond managing daily logistics, this person will take pride in maintaining the systems, organization, and structure that have already been thoughtfully established, while continually looking for ways to improve efficiency. You'll help set the tone for a home and office that feel calm, polished, welcoming, and exceptionally well run. We are looking for someone who is warm, approachable, and service-minded, yet naturally buttoned-up, highly organized, and professional in everything they do.

Working primarily from the principal's home office, you will collaborate with managers, stylists, photographers, and other creative partners while handling the countless day-to-day details that allow the principal to focus on content creation. This is a true Personal Assistant role with very little executive assistant work, as the principal manages much of their own calendar. The position offers an excellent work-life balance with minimal after-hours responsibilities and only occasional travel throughout the year. MUST be OK to walk two dogs!

Key Responsibilities

Provide proactive day-to-day personal support to the principal.

Coordinate household vendors, maintenance appointments, repairs, deliveries, and home projects.

Maintain the organization, systems, and overall flow of the home, ensuring everything remains thoughtfully maintained and operating at a consistently high standard.

Help create and uphold the tone of a warm, welcoming, and exceptionally well-run household by anticipating needs, staying several steps ahead, and ensuring no detail falls through the cracks.

Run daily errands, including coffee, meals, groceries, shopping, and other personal requests.

Assist with the logistics surrounding YouTube, TikTok, Instagram, and other social media content production.

Coordinate details for photo shoots and content days, including wardrobe, props, supplies, and general preparation.

Maintain the principal's home office, ensuring it remains organized, stocked, and running efficiently.

Schedule personal appointments and assist with personal travel arrangements.

Book domestic and occasional international travel and accompany the principal on approximately two trips per year.

Drive the principal to meetings, appointments, or events as needed.

Assist with caring for and walking the family's dogs.

Collaborate seamlessly with the principal's managers, stylists, and creative team to ensure projects and daily operations run smoothly.

Handle confidential information with professionalism, discretion, and sound judgment.

Jump in wherever needed with a positive, no-task-too-big-or-too-small attitude.

Qualifications

Previous experience supporting a high-profile individual, entrepreneur, executive, entertainer, or content creator as a Personal Assistant is preferred.

Exceptionally organized with outstanding attention to detail and a genuine passion for creating and maintaining organized spaces and efficient systems.

Resourceful, proactive, and able to anticipate needs before they arise.

Warm, personable, and emotionally intelligent, while also polished, poised, and naturally buttoned-up in your approach.

Comfortable working in a fast-paced, creative, entrepreneurial environment where priorities shift throughout the day.

Strong communication and interpersonal skills with a polished, service-oriented demeanor.

Tech savvy and comfortable using scheduling platforms, mobile apps, and digital communication tools.

Valid driver's license with a clean driving record.

Willingness to occasionally travel with the principal.

Absolute discretion, professionalism, and the ability to maintain confidentiality at all times.

Confidential Family | Beverly Hills, Hermosa Beach

Hybrid Schedule | Salary DOE + Benefits

Salary 150K-200K DOE Plus stipend Benefits

Our client, a warm and welcoming multi-generational family, is seeking an exceptional House Manager & Personal Assistant to become a trusted extension of both the mother and daughter's households. This is a wonderful opportunity for a polished, proactive, and highly organized professional who thrives on creating order, anticipating needs, and ensuring every detail is executed with excellence.

The family maintains primary residences in Beverly Hills, Hermosa Beach, and (London that is small) with additional properties in Beverly Hills and West Hollywood currently being prepared for sale. They are seeking one outstanding individual to oversee the day-to-day operations of the homes while providing thoughtful personal support to both principals.

Rather than hiring separate House Manager and Personal Assistant roles, they are looking for one versatile, service-minded professional who can seamlessly transition between estate management, household operations, project coordination, and personal assistance.

This role is designed to complement the family's existing support system.

The role offers a hybrid schedule. Administrative responsibilities can often be handled remotely; however, regular on-site presence is essential to oversee the residences, meet with vendors and contractors, inspect projects, prepare homes, and ensure every property operates seamlessly.

MUST be family friendly to assist with driving as needed for kids (one parent is around at all times).

Responsibilities

• Oversee the daily operations of multiple private residences, ensuring each home is impeccably maintained and operating at the highest standard.

• Manage all household vendors, contractors, maintenance providers, and service professionals.

• Coordinate home repairs, preventative maintenance, renovations, and special projects from start to finish.

• Conduct routine property walkthroughs and proactively address household needs.

• Maintain inventories, warranties, maintenance schedules, and household records.

• Coordinate deliveries, installations, appointments, and vendor schedules.

• Manage household budgets, invoices, and expense tracking as directed.

• Provide personal assistant support to both principals, including scheduling, errands, appointments, travel coordination, gifting, and special projects.

• Assist with occasional family logistics, including driving children when needed.

• Coordinate travel as needed

• Handle all matters with the utmost discretion, professionalism, and confidentiality.

Setting reservations and appointments

Qualifications

• 5+ years of experience as a House Manager, Personal Assistant, Estate Manager, or Executive Assistant supporting UHNW individuals or families.

• Experience managing multiple residences and coordinating complex household operations.

• Strong vendor, project, and property management experience.

• Exceptional organizational skills with outstanding attention to detail.

• Resourceful, proactive, flexible, and highly service-oriented.

• Excellent communication skills and sound judgment.

• Comfortable balancing administrative responsibilities with hands-on household support.

• Valid driver's license and reliable transportation.

This is an exceptional opportunity for a career House Manager & Personal Assistant seeking a long-term role with a kind, respectful family. The ideal candidate is a true chameleon—someone who is equally comfortable managing homes, supporting the principals, solving problems proactively, and ensuring every aspect of the family's lifestyle runs seamlessly.

West Los Angeles, CA

Compensation: Competitive Salary DOE + Comprehensive Benefits

Schedule: This is primarily an in-office, Monday through Friday position during standard business hours. However, flexibility is essential. The CEO travels frequently, and this role requires someone who is comfortable remaining connected and responsive outside of traditional business hours, including evenings and occasional weekends, as business needs arise. A willingness to adapt to an ever-changing schedule is critical to success in this role.

Our client, the CEO and Founder of a nationally recognized lifestyle brand, is seeking an exceptional Executive Assistant to become their true right hand. This is an outstanding opportunity for a seasoned career Executive Assistant who thrives in an entrepreneurial, high-growth environment and enjoys operating at the center of a fast-moving business.

This is far more than a traditional Executive Assistant role. The successful candidate will serve as a trusted business partner, creating order amidst constant change while ensuring every aspect of the CEO's professional life runs seamlessly. The CEO operates at an incredibly fast pace, requiring someone who is proactive, polished, highly organized, exceptionally detail-oriented, and always thinking several steps ahead. Success in this role requires sound judgment, emotional intelligence, discretion, outstanding communication skills, and the ability to anticipate needs before they arise. The person in this position must be adaptable, resourceful, service-oriented, and genuinely enjoy supporting a visionary founder whose priorities shift quickly.

Responsibilities

Serve as the CEO's trusted right hand, managing all aspects of their day-to-day professional operations.

Own and expertly manage an ever-changing, high-volume calendar while anticipating conflicts and proactively planning several steps ahead.

Manage a demanding inbox by prioritizing communications, drafting correspondence, monitoring follow-up, and ensuring nothing falls through the cracks.

Coordinate complex domestic and international travel, including detailed itineraries, accommodations, transportation, visas, contingency planning, and real-time adjustments.

Prepare agendas, briefing materials, presentations, reports, meeting notes, and follow-up action items.

Act as the primary gatekeeper and liaison between the CEO and executive leadership, investors, business partners, talent, media, vendors, and other high-profile stakeholders.

Anticipate challenges before they arise and proactively identify thoughtful solutions with minimal direction.

Create and continuously improve systems, workflows, and processes that enhance efficiency across the executive office.

Manage multiple priorities and special projects simultaneously while maintaining impeccable organization, follow-through, and accuracy.

Handle highly confidential information with absolute discretion and professionalism.

Assist with occasional personal matters that support the CEO's overall productivity and effectiveness.

Represent the CEO with professionalism, warmth, confidence, and impeccable judgment in every interaction.

Qualifications

Minimum of 8+ years of experience supporting a CEO, Founder, entrepreneur, or other C-level executive in a fast-paced, high-growth organization.

Previous experience supporting a founder or entrepreneurial executive is strongly preferred.

Demonstrated ability to operate as a true right hand and trusted business partner.

Exceptional organizational, project management, and prioritization skills.

Outstanding written and verbal communication abilities.

Extraordinary attention to detail with a commitment to flawless execution.

Proven ability to remain calm under pressure while successfully managing constantly changing priorities.

Strong critical thinking, sound judgment, and the ability to make thoughtful decisions independently.

Highly polished and confident with experience interacting with senior executives, investors, VIPs, talent, and other high-profile individuals.

Advanced proficiency in Google Workspace, Microsoft Office Suite, and modern productivity platforms.

Absolute discretion, integrity, professionalism, and an unwavering commitment to confidentiality.

A naturally proactive, resourceful, and solutions-oriented mindset with the ability to anticipate needs, adapt quickly, and consistently stay several steps ahead.

Comfortable working in a dynamic environment where flexibility, responsiveness, and occasional availability outside of traditional business hours are expected.

Someone who takes tremendous pride in making their executive's life easier, executing with excellence, and becoming an indispensable member of the executive office.

Live-In Weekend Nanny for Three Children

3.5-Day Schedule | Mar Vista

$35-40/hour, DOE + Payroll + 2 Weeks PTO + Paid Sick Leave

A warm, organized family in Mar Vista is seeking an experienced live-in nanny (just on duty) to join their childcare team. The family employs two nannies, with each nanny working a dedicated schedule to provide seamless coverage. This position is ideal for a career nanny who enjoys creating engaging experiences for children, values routines, and thrives in a collaborative household. They are looking for someone who will become an extension of their family—a trusted "third parent" who is invested in the children's development and the smooth operation of the home.

Children

10-week-old baby boy

5-year-old girl

3-year-old girl

Schedule

Live-in during scheduled shifts:

Thursday: 1:00 PM – 7:00 PM

Friday: 7:00 AM – 7:00 PM

Saturday: 1:00 PM – 10:00 PM

Sunday: 7:00 AM – 4:00 PM

Approximately 30–40 guaranteed hours per week.

Responsibilities

School and activity pick-up/drop-off

Plan fun, creative, and age-appropriate activities

Organize outings and weekend adventures

Prepare healthy meals and children's lunches

Cook simple, nutritious dinners for the family as needed

Children's and family laundry

Keep children's bedrooms, play areas, and common spaces tidy throughout the day

Maintain organized routines, calendars, and daily schedules

Help keep the household running smoothly by assisting with light household management and organization

Travel with the family on vacations as needed

Flexibility

The family's schedule can change from week to week, so flexibility is essential. The ideal candidate is adaptable and willing to occasionally adjust hours, stay later in the evenings when needed, or provide overnight care while the parents travel for work. Excellent communication and teamwork are extremely important, as this role works closely with both parents and the family's other nanny.

Requirements

Minimum 5+ years of professional nanny experience with children from infancy through school age

Experience caring for multiple children simultaneously

Valid driver's license with a clean driving record

Must pass a comprehensive background check

Authorized to work in the United States

CPR and First Aid certified (or willing to obtain before starting)

Valid U.S. passport (or ability to obtain one) and willingness to travel domestically and internationally with the family

Additional Details

Private accommodations while on shift (separate ADU with bedroom, bathroom, and kitchen)

Family vehicle provided for work-related driving

The Ideal Candidate

The family is looking for someone warm, engaging, dependable, and highly organized who naturally takes initiative and communicates exceptionally well. They hope to find someone who genuinely enjoys becoming part of a family's support system—someone who can confidently care for the children while also helping keep the household organized and running smoothly. The ideal nanny is flexible, proactive, enjoys planning enriching activities and adventures, and is excited to build a long-term relationship with the family while providing a loving, structured, and nurturing environment.

Location: Calabasas, CA
Schedule: Monday, Wednesday & Friday | 9:00 AM – 3:00 PM
Compensation: $35–$40/hour DOE
Start Date: ASAP

An independent 80-year-old woman is seeking an experienced, warm, and proactive Housekeeper/Caregiver to assist with maintaining her home and supporting her daily routine. She is currently in cancer remission and remains largely self-sufficient, though some weeks may require additional hands-on assistance and support. The ideal candidate will be a dependable presence who can help keep the home running smoothly while providing companionship, encouragement, and practical assistance as needed.

This position is primarily focused on housekeeping, organization, and household support, with occasional caregiving assistance. The ideal candidate is an excellent cleaner who takes initiative, works efficiently, and has a kind, calming presence. Someone who is personable but not overly chatty, and who understands how to provide support while respecting the principal's independence, would be an excellent fit.

Home Details
3,500 sq. ft. single-story residence
3 bedrooms, 3 bathrooms (one bedroom and bathroom are regularly used)
No pets
Professional deep cleaners service the home on Tuesdays and Thursdays

Responsibilities
Full housekeeping and daily upkeep of the home
Making beds and changing linens as needed
Laundry and light ironing
Organizing closets, cabinets, and household spaces
Maintaining a clean, orderly, and welcoming environment
Preparing simple breakfast and/or lunch and ensuring meals are offered throughout the day
Grocery shopping and occasional errands
Driving the principal to the market and local appointments as needed
Monitoring household supplies and proactively communicating needs
Providing occasional companion-style support during more difficult weeks while respecting the principal's independence

Ideal Candidate
Experienced private home housekeeper
Warm, patient, and respectful with older adults
Self-starter who can take charge without being overbearing
Detail-oriented with strong organizational skills
Comfortable preparing simple meals
Reliable driver with a clean driving record
Professional, discreet, and trustworthy
Able to adapt to changing needs with compassion and flexibility

This is a wonderful opportunity for someone who enjoys helping others and takes pride in creating a clean, comfortable, and well-run home environment.

Santa Monica, CA

Monday through Friday, 9:00 a.m. to 6:00 p.m.

$65,000 - $85,000 + Benefits

A well-established interior design firm in Santa Monica is seeking a polished, professional, and welcoming Receptionist to serve as the first point of contact for clients, vendors, and guests. This individual will play an integral role in creating a warm, organized, and highly professional office environment while supporting the day-to-day operations of the firm.

Responsibilities include:

* Answering and directing incoming phone calls with professionalism and confidence

* Greeting clients, vendors, and visitors while creating a warm and welcoming first impression

* Maintaining the reception area and ensuring the office always presents beautifully

* Ordering office supplies, snacks, and other office essentials

* Filing and general administrative support

* Coordinating lunch orders

* Assisting with ordering products for design installations

* Providing occasional hands-on support to the principal, including gathering materials and assisting with loading or repacking items into their vehicle as needed

* Working closely with the executive assistants and HR on attendance and general administrative matters

* Assisting with additional projects and office support as needed

The ideal candidate will have:

* A polished, professional appearance and demeanor

* Excellent discretion and sound judgment

* A strong, clear, and articulate speaking voice

* Outstanding customer service and interpersonal skills

* Exceptional reliability, punctuality, and commitment

* A positive, proactive attitude with a willingness to help wherever needed

* Strong organizational skills and attention to detail

* Proficiency with Microsoft Office and general office technology

Previous receptionist or front desk experience is preferred but not required. Candidates with strong customer service or administrative experience who are eager to learn are encouraged to apply.

Compensation & Benefits

* Salary: $65,000 - $85,000, depending on experience

* Healthcare benefits

* Two weeks of paid vacation

* Comprehensive benefits package

The firm is looking to hire as soon as they find the right person. While they would like to fill the position promptly, they are willing to be patient for an exceptional long-term fit.

Location: Alamo & Pleasanton, California

Hours: 9am - 5pm with flex as needed

Compensation: $190,000–$275,000 DOE, plus a monthly health benefits stipend

A warm, respectful family is seeking an experienced Estate & Household Manager /Personal Assistant to oversee the day-to-day operations of two private residences located in Alamo and Pleasanton. This is a highly trusted, long-term opportunity for an individual who is proactive, organized, detail-oriented, and thrives on creating exceptional household systems and ensuring every aspect of the homes operates seamlessly.

This role will oversee both residences on a rotational schedule based on the family's needs. While one home requires more oversight than the other, both properties will be actively managed. The family is open to determining whether one exceptional individual can manage both homes long term or whether an additional household team member may eventually be added.  There will be a full time housekeeper as well to assist with various needs in the homes.

Responsibilities

• Oversee the daily operations and overall presentation of two private residences.
• Conduct regular property walkthroughs to proactively identify maintenance needs and ensure the homes are always operating at the highest standard.
• Coordinate all household vendors, service providers, contractors, landscapers, and maintenance professionals.
• Obtain bids, negotiate pricing, oversee vendor relationships, and ensure projects are completed on time and within budget.
• Coordinate vendor scheduling, property access, and logistics for future renovation projects while working alongside the principals.
• Manage preventative maintenance schedules for all household systems, including HVAC, mechanical systems, appliances, AV equipment, surveillance cameras, and smart home technology, including Crestron.
• Maintain beautifully organized, fully stocked homes, including groceries, household supplies, cleaning products, and seasonal needs.
• Perform light daily tidying while coordinating weekly deep cleaning services.
• Create, update, and maintain Household Manuals, Standard Operating Procedures (SOPs), maintenance calendars, and household checklists.
• Develop systems that ensure the homes operate efficiently and proactively.
• Manage petty cash, household budgets, expense tracking, invoices, receipts, and financial records.
• Coordinate bill pay and work closely with the Family Office, accountants, and bookkeepers.
• Oversee household filing systems, records, and administrative organization.
• Manage personal calendars, appointments, reservations, and scheduling as needed.
• Coordinate domestic and international travel, including detailed itineraries.
• Assist with medication management, errands, personal shopping, gifting, and special projects.
• Coordinate wardrobe maintenance, dry cleaning, packing, and unpacking for travel.Arrange guest accommodations and prepare homes for visiting family and guests.
• Coordinate vehicle registrations, insurance, maintenance, detailing, and fueling.
• Maintain passwords, digital household accounts, household technology records, and organizational systems.
• Assist with intimate dinner parties and small gatherings throughout the year, coordinating catering and event logistics as needed
• Oversee the care and coordination of two family dogs.
• Maintain emergency preparedness plans and ensure all household systems remain current and operational.
• Demonstrate exceptional anticipation, proactively identifying needs before they arise and consistently improving household operations.

Qualifications

• Significant experience managing luxury private residences or estates.
• Experience overseeing multiple properties simultaneously.’
• Strong vendor management, project coordination, and household operations experience.
• Financially organized with experience managing household budgets and expenses.
• Exceptional organizational skills with outstanding attention to detail.
• Strong written and verbal communication skills.
• Highly proficient with Google Workspace, Google Calendar, household management systems, smart home technology, Crestron, Microsoft Office, and Apple products.
• Comfortable creating and maintaining SOPs, household manuals, and operational systems.
• Self-directed, resourceful, and solutions-oriented with outstanding follow-through.
• Professional, discreet, trustworthy, and committed to providing exceptional service.Ability to maintain the highest level of confidentiality while supporting a private family.

This is an outstanding opportunity for an experienced Estate & Household Manager seeking a long-term role with a kind family that values professionalism, organization, discretion, and proactive support.

With gratitude,

Newport Beach, CA (Fully In Person)

Monday through Friday, 9:00 a.m. – 6:00 p.m., with flexibility as needed. While this is a fully in-person role, it is not intended to be spent sitting behind a desk or at the residence all day.  And can be done partly remote during the day

$160K-200K DOE plus Benefits

We are seeking an exceptionally organized, proactive, and detail-oriented Executive Personal Assistant / House Manager to support a successful retired businessman with a diverse portfolio of investments, commercial real estate holdings, and personal interests.  This is a kind person who seeks razor sharp and forward thinking though partner and right had support. Will work closely with his tragic performance coach.

This is a highly trusted, hands-on role that combines executive support, personal assistance, and oversight of the principal's residence. The ideal candidate will serve as a true extension of the principal, ensuring every aspect of his business, personal, and household life operates efficiently and seamlessly.

The ideal candidate is polished, highly organized, and naturally operates several steps ahead. They are a true Type A professional who thrives on creating order, building systems, and anticipating needs before they arise. Resourceful, forward-thinking, and solutions-oriented, taking pride in ensuring every detail is handled with precision and care.

This individual is equally comfortable managing complex calendars and travel as they are overseeing household operations, coordinating vendors, organizing residences, and handling personal matters with discretion. They possess exceptional judgment, outstanding follow-through, and a strong sense of ownership, becoming a trusted extension of the principal in both business and personal affairs. They enjoy wearing multiple hats, can seamlessly transition between executive support and hands-on house management, and genuinely take pride in making life easier for the principal.

Key Responsibilities

Executive & Personal Assistant

Manage complex calendars, appointments, meetings, and scheduling.

Coordinate domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, detailed itineraries, and onboard catering and food provisioning for private aircraft.

Book restaurant reservations, medical appointments, personal appointments, and other lifestyle arrangements.

Coordinate personal transportation, including booking and managing drivers as needed.

Ensure the principal always has meals, snacks, beverages, and daily necessities available by ordering groceries and coordinating pickup or delivery.

Manage confidential correspondence, communications, and sensitive information with the utmost discretion.

Coordinate with family members, including the principal's adult children who live independently, as well as attorneys, accountants, financial advisors, business managers, and other trusted advisors.

Track projects, deadlines, and follow-up across business, investment, commercial real estate, and personal matters.

Handle expense reporting, research, reservations, gifting, errands, and a variety of special projects.

Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks.

House Management

Oversee the day-to-day operations of the principal's residences, ensuring each home is impeccably maintained and operating efficiently.

Manage and coordinate all household vendors, contractors, maintenance providers, and service professionals.

Supervise three housekeepers, including scheduling, quality control, and oversight of deep cleaning and special projects.

Coordinate landscapers, gardeners, pool service, and all exterior vendors to ensure the properties remain beautifully maintained year-round.

Oversee vehicle maintenance, registrations, insurance renewals, detailing, servicing, and repairs.

Create, organize, and continually update household manuals, standard operating procedures, vendor directories, warranties, maintenance schedules, and property records.

Maintain and organize passwords, login credentials, streaming services, smart home applications, Wi-Fi networks, mobile devices, subscriptions, security systems, and all household technology, ensuring everything remains secure, current, and easily accessible.

Ensure the homes are fully stocked with groceries, beverages, household supplies, and everyday essentials.

Organize pantries, storage areas, closets, household inventories, and supply rooms to maintain exceptional organization and readiness.

Coordinate and assist with family dinners, entertaining, holiday gatherings, and special events as needed.

Schedule preventative maintenance, oversee repairs, and proactively identify issues before they become larger problems.

Serve as the primary point of contact for all household operations, ensuring every detail is executed with excellence and professionalism.

Anticipate household and property needs by identifying and resolving issues before they become problems.

Maintain a proactive calendar for recurring household needs, including vehicle registrations, insurance renewals, preventative maintenance, HVAC servicing, appliance maintenance, and other seasonal requirements.

Routinely inspect the residences to ensure every space meets the highest standards, identifying areas that require additional attention or follow-up with household staff and vendors.

Ensure housekeepers consistently meet expectations by conducting quality-control walkthroughs and addressing any missed details.

Oversee landscapers and exterior vendors to ensure all work is completed thoroughly and to the expected standard.

Ensure refrigerators, pantries, beverages, and household essentials are fully stocked prior to the principal's arrival.

Maintain and troubleshoot household technology, including Wi-Fi networks, televisions, streaming services, smart home systems, mobile devices, passwords, and digital accounts, coordinating outside support when necessary.

Coordinate catering, provisioning, and all logistical details for private flights, ensuring the principal's preferences are consistently met.

Maintain an annual calendar of birthdays, anniversaries, holidays, and other important milestones for family and key relationships, proactively coordinating gifts, cards, and celebrations.

Continually look for opportunities to improve household organization, efficiency, and overall operations, always thinking several steps ahead on behalf of the principal.

Qualifications

Minimum of 7 years supporting high-net-worth individuals, executives, entrepreneurs, or private principals.

Previous experience as an Executive Assistant, Personal Assistant, House Manager, Estate Manager, or in a similar hybrid role.

Exceptional calendar management and complex travel coordination experience, including private aviation.

Experience overseeing luxury residences, household staff, vendors, contractors, and household operations.

Strong project management skills with exceptional attention to detail and follow-through.

Outstanding organizational, communication, and problem-solving abilities.

High level of discretion, professionalism, and integrity.

Comfortable managing both executive support and hands-on household operations.

Must be comfortable working in a fluid environment where priorities shift throughout the day and no two days are exactly alike.

Possess a true service mindset with a "no task is too big or too small" attitude.

Must be comfortable around dogs and enjoy working in a pet-friendly environment.

Proficient with Microsoft Office, Google Workspace, Apple products, smart home technology, and modern productivity platforms.

Director Writer Producer and Actor

Los Angeles, CA Please be local (client travels to NYC often)

Full-Time | Flexibility RequiredMostly remote/Hybrid -- One day a week in person generally speaking

Compensation: Up to 90K DOE plus stipend towards Benefits

We are seeking an exceptional Executive Personal Assistant to support a highly respected independent filmmaker and entrepreneur who works bi-coastally between Los Angeles and New York. This is a dynamic, fast-paced role for someone who thrives behind the scenes, anticipates needs before they arise, and enjoys being an integral part of the creative process.

The ideal candidate is polished, resourceful, highly organized, and possesses exceptional taste and judgment. This person will be equally comfortable managing complex logistics as they are supporting film development and production initiatives. A genuine understanding of the entertainment industry, particularly independent film, is essential.

This role is ideal for someone who enjoys wearing many hats and wants to become a trusted right hand to a creative principal.

Responsibilities

Executive & Personal Support

• Manage complex calendars across multiple time zones, prioritizing meetings, creative commitments, and personal obligations.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and dining reservations.
• Schedule meetings, screenings, industry events, and personal appointments.
• Manage correspondence, action items, reminders, and ongoing projects with exceptional follow-through.
• Handle confidential information with the utmost discretion and professionalism.

Creative & Development Support

• Provide administrative support throughout various stages of film development and production.
• Organize scripts, treatments, decks, grant applications and development materials.
• Maintain well-structured Google Drive systems, ensuring projects, contacts, and creative assets remain organized and easily accessible.
• Track submissions, deadlines, grants, and production timelines.
• Assist with script coverage, research, and creative development when needed.

Production & Event Coordination

• Assist with logistics surrounding productions, screenings, premieres, festivals, and hosted events.
• Provide on-site support during screenings, industry gatherings, and special events.
• Coordinate vendors, guest lists, hospitality, and event logistics as needed.

Social Media & Digital Support

• Execute social media posting across various platforms (content will generally be provided).
• Maintain posting schedules and assist with basic digital organization.
• Comfortable working within social media platforms while understanding current trends and best practices.

Qualifications

• Minimum 3+ years supporting executives, producers, filmmakers, talent, or entertainment professionals.
• Strong understanding of film development, production, and the independent film landscape.
• Experience reading scripts and providing coverage is highly preferred.
• Exceptional organizational and project management skills.
• Advanced proficiency with Google Workspace, particularly Google Drive organization.
• Comfortable juggling multiple priorities while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills.
• Professional, proactive, resourceful, and solutions-oriented.
• Social media savvy with the ability to post content across platforms.
• Excellent taste, sound judgment, and a calm, polished demeanor.
• Ability to travel occasionally and provide flexibility outside traditional business hours when productions or events require.

The Ideal Candidate

Understands the pace and demands of independent filmmaking.

Has worked within development, production, or creative executive environments.

Loves creating systems and bringing order to fast-moving creative projects.

Is highly discreet, emotionally intelligent, and enjoys being a true right hand.

Takes initiative, anticipates needs, and solves problems before they become issues.

Brings warmth, professionalism, and excellent instincts to every aspect of the role

Beverly Hills, CA

Schedule: Full-Time | Hybrid (Combination of In-Person & Remote)

Compensation: $130,000–$150,000 DOE, with health benefits available following the introductory period.

MUST be able to housesit for extended periods of time

A private, professional couple is seeking an experienced Personal Assistant and House Manager to serve as a trusted right hand in managing their busy personal lives, travel, and household operations. This is a long-term opportunity for someone who thrives in a dynamic environment, anticipates needs before they arise, and genuinely enjoys creating order behind the scenes.

The principals travel internationally for extended periods throughout the year, making this an ideal role for someone who is flexible, highly organized, and comfortable taking ownership of both personal assistant and household responsibilities. During travel, the assistant will be asked to live in at the residence to oversee the home and care for the family's beloved pets.

This position offers a combination of remote and in-person work while the principals are in Los Angeles, with the schedule varying based on weekly needs.

Responsibilities

Executive & Personal Support

Manage complex personal calendars across multiple time zones.

Coordinate appointments, meetings, and reservations.

Handle personal correspondence and day-to-day administrative tasks.

Manage gifting, errands, shopping, and special projects.

Anticipate needs and provide proactive support.

Travel & Logistics

Coordinate detailed domestic and international travel itineraries.

Arrange flights, hotels, ground transportation, and reservations.

Manage travel changes seamlessly.

Coordinate international shipping and other travel-related logistics.

Household Management

Oversee day-to-day operations of a private residence.

Coordinate vendors, service providers, maintenance, and repairs.

Maintain household inventory, grocery stocking, and supplies.

Ensure the home is organized, well maintained, and guest ready.

Develop and maintain household systems, manuals, and vendor resources.

Pet & House Sitting

Provide dependable live-in house and pet sitting during the principals' travel.

Care for an older dog and cat, including feeding, walking, administering routines, and coordinating veterinary appointments if needed.

Maintain the security and smooth operation of the home while the principals are away.

Projects & Lifestyle Support

Assist with light entertaining and hospitality.

Organize the home and implement efficient systems.

Support a variety of evolving personal projects and priorities.

Adapt quickly to changing schedules and last-minute requests.

Qualifications

Significant experience supporting UHNW individuals, executives, or private families.

Exceptional organizational and time management skills.

Extensive experience coordinating complex international travel.

Comfortable managing multiple priorities simultaneously.

Tech savvy and highly proficient with calendars and scheduling.

Outstanding discretion, professionalism, and judgment.

Resourceful, proactive, and solutions oriented.

Comfortable around pets and willing to live in during travel periods.

Physically able to assist with luggage, household supplies, and other hands-on tasks as needed.

Location: West Hollywood, CA / Beverly Hills, CA

Schedule: Full-Time | Primarily In Person

Compensation: Up to $105,000 DOE, plus discretionary bonus, health benefits, 401(k) with company match, wellness stipend, paid holidays, and Summer Fridays.

We are seeking an exceptional Personal Assistant to support a highly creative, entrepreneurial, and public-facing principal. This is a true personal assistant role with administrative responsibilities, approximately 80% personal support and 20% administrative. The ideal candidate genuinely enjoys helping manage the moving pieces of a busy life and takes pride in creating order, calm, and seamless execution behind the scenes.

This is not a traditional 9:00 a.m. to 5:00 p.m. position. The principal's schedule is dynamic and ever changing, requiring someone who is flexible, highly responsive, and comfortable adapting to shifting priorities, occasional evening and weekend needs, and last minute changes. While the principal respects personal time and values work-life balance, this role requires someone who understands the nature of supporting a busy entrepreneur and is willing to step in when needed.

The successful candidate is polished, emotionally intelligent, highly organized, discreet, and naturally service oriented. They are proactive rather than reactive, anticipate needs before they arise, communicate clearly, and approach every task with a positive, no task too small attitude.

Responsibilities include managing the principal's day-to-day calendar and scheduling, coordinating detailed travel and itineraries, overseeing errands, gifting, appointments, household logistics, and other personal priorities while ensuring each day runs smoothly. This individual will also provide administrative support and serve as a trusted liaison with the principal's team, including brand leadership, publicists, agents, vendors, and other key partners.

The role is based primarily from the principal's residence, with occasional time spent in the corporate office and limited remote flexibility depending on the principal's schedule.

ROLES & RESPONSIBILITIES

Personal & Lifestyle Support

▪ Manage the principal’s ever-changing personal and professional calendar,

appointments, reservations, and scheduling needs

▪ Provide thoughtful daily itineraries to help keep the principal organized, prepared,

and on schedule

▪ Coordinate domestic and international travel including flights, hotels, drivers,

reservations, itineraries, and real-time travel support

▪ Handle personal errands, shopping, gifting, returns, and day-to-day ad hoc requests

with efficiency and care

▪ Assist with maintaining organization within the principal’s home and helping life

run smoothly during busy periods and travel

▪ Coordinate thoughtful personal touches including gifts, florals, dinner reservations,

appointments, and special occasions

▪ Help organize PR packages, deliveries, wardrobe items, and personal belongings

▪ Assist with wardrobe coordination including deliveries, returns, and occasional

styling logistics

▪ Occasionally assist with filming casual behind-the-scenes or lifestyle content when

needed

▪ Be available to assist during launches, events, travel days, or scheduling changes

when needed

▪ Occasionally assist with airport pickups

▪ Keep principal’s personal home residence organized

▪ Help pack and unpack for principal when traveling

▪ Be reachable and responsive outside of standard business hours during critical

periods, launches, travel, or time-sensitive situations

▪ Maintain discretion and confidentiality at all times regarding the principal's

personal life, relationships, business dealings, and household matters

Executive & Administrative Support

▪ Assist with scheduling meetings, calls, and professional obligations while helping

prioritize the principal’s time effectively

▪ Liaise closely with the principal’s brand team, CEO, PR team, management, and

external partners to ensure smooth communication

▪ Help track reminders, follow-ups, deadlines, and ongoing action items

▪ Assist with general administrative support including email coordination, scheduling

logistics, and meeting preparation

▪ Help ensure social and brand deliverables remain organized and on track

▪ Act as a thoughtful gatekeeper and trusted extension of the principal

▪ Assist with last-minute pivots, reprioritization, and rapid turnaround requests with

composure and efficiency

THE IDEAL CANDIDATE

▪ Genuinely enjoys supporting others and being in a highly collaborative right-hand

role

▪ Is proactive, organized, detail oriented, and calm under pressure

▪ Has a warm, polished, and positive demeanor

▪ Is emotionally intelligent and understands discretion and professionalism

▪ Is flexible and adaptable within a fast-paced environment where priorities may shift

quickly

▪ Naturally anticipates needs and enjoys creating structure and ease for others

▪ Has excellent communication and follow-through skills

▪ Is fashion, beauty, lifestyle, and culturally aware, with knowledge of trends,

restaurants, and happenings in Los Angeles and beyond

▪ Enjoys both personal assistant and administrative responsibilities equally

▪ Comfortable with a non-traditional schedule, including evenings, weekends, or

holidays when the principal's needs require it

▪ Has a strong sense of urgency and knows when to act independently versus when

to check in

▪ Thrives with ambiguity and can make sound judgment calls without always having

full context

QUALIFICATIONS

▪ Previous experience as a Personal Assistant, Executive Assistant, Family Assistant, or

similar support role preferred

▪ Ability to be on-call or reachable during key periods (launches, travel, events) is

expected

▪ Prior experience in a role with on-call or non-traditional hours is strongly preferred

▪ Experience supporting founders, entrepreneurs, creatives, influencers, or high-

profile individuals is a plus

▪ Strong organizational and multitasking skills with exceptional attention to detail

▪ Tech savvy and proficient with scheduling platforms, Google Workspace, Microsoft

Office, and email management

▪ Trustworthy, discreet, and highly professional

▪ Valid driver’s license and reliable transportation

▪ Service-oriented mindset with a positive, no-task-too-small attitude

Location: Bel Air
Hours: Full-time position with flexibility for part-time arrangements for the right candidate. This is a weekend role, Saturdays and Sundays covered, with additional weekdays for full-time position.

Overview: Seeking an experienced, professional Housekeeper for a private, family residence. The Housekeeper will report to the House Manager and collaborate with other household staff to ensure seamless daily operations. The ideal candidate is meticulous, organized, and takes pride in maintaining an exceptional level of cleanliness and order throughout the home. Prior experience caring for and managing the upkeep of high-end or luxury estates is essential.

Responsibilities: The Housekeeper will be responsible for the daily cleaning, organization, and upkeep of the main residence and guest house, and some outdoor spaces.
● General and detailed housekeeping: dusting, vacuuming, floor care, bed-making, and laundry
● Deep cleaning and maintaining bathrooms, kitchen, and common areas
● Laundry including clothing and linens and ironing
● Tidying and organizing drawers, closets, and storage spaces
● Daily upkeep of the main home and guest house
● Preparing guest rooms for visitors and assisting during family gatherings or special events
● All outdoor areas, including balconies and outdoor furniture. Make sure those areas are consistently cleaned and maintained to the same standard as the interior of the home.
● Light pet care

Qualifications:
● 5 –7+ years of experience in busy, large private estates (10,000 sq. ft. or larger)
● Excellent references from long-term positions
● Discreet, professional, and respectful of family privacy
● Strong cleaning knowledge and attention to detail
● Team player who can also work independently and also cohesively with coworkers
● Physically able to perform housekeeping duties (stairs, lifting, ladder to dust/ clean windows)
● Fluent in English – written and oral

Attributes:
● Positive attitude
● Reliable
● Able to follow instructions and communicate clearly with the team
● Willingness to occasionally adjust schedule based on household needs
● Enjoyment of contributing to a family home while maintaining standards
● Collaborates well with the team
● High attention to detail

Location: Los Angeles, CA (with travel as needed)
Compensation: Up to $225,000 DOE, plus comprehensive benefits
Schedule: Monday–Friday business hours with flexibility. This is a high-touch role supporting a dynamic founder and CEO and requires responsiveness as priorities evolvePlease only have Entertainment or media experience!

ABOUT THE ROLE
We are seeking an exceptional Chief of Staff to serve as the strategic and operational right hand to a dynamic Founder, entrepreneur, and CEO.
This individual will operate as a true extension of the CEO, helping drive priorities forward, creating accountability across the organization, and ensuring that key initiatives are executed at the highest level. The Chief of Staff will oversee the flow of priorities, projects, communications, and decision-making surrounding a demanding, high-performing executive while ensuring that nothing falls through the cracks.
The successful candidate will be deeply embedded in the CEO’s day-to-day world—attending meetings, tracking initiatives, driving follow-through, coordinating stakeholders, and helping transform ideas into action. At the same time, they will maintain visibility across the broader organization, creating alignment, structure, and momentum across multiple departments and workstreams.
This is a true Chief of Staff role focused on strategy, operations, execution, and organizational effectiveness. While the role works closely with the Executive Assistant team and requires a strong understanding of executive office operations, it is not an Executive Assistant position. Rather, this person serves as the CEO’s strategic partner, operational leader, organizational quarterback, and trusted advisor.
The CEO is seeking someone who enjoys working hard, moving quickly, solving complex problems, and being fully invested in the success of the business. This role offers significant long-term growth potential for an individual interested in building a meaningful partnership and growing alongside the organization for years to come.

KEY RESPONSIBILITIES
Serve as the CEO’s trusted strategic and operational partner.
Operate as an extension of the CEO, maintaining visibility across priorities, initiatives, and key business objectives.
Lead confidential, high-priority projects that require executive oversight or fall outside existing team structures, often involving sensitive or complex issues.
Anticipate implications of decisions, identify risks, and present thoughtful recommendations and solutions.
Attend meetings, capture decisions and action items, and drive accountability and follow-through.
Translate ideas, discussions, and strategic priorities into actionable plans and measurable outcomes.
Drive multiple projects and workstreams simultaneously while ensuring momentum and execution.
Create structure around ongoing initiatives and ensure nothing falls through the cracks.
Design and implement workflows that reduce operational bottlenecks and improve organizational efficiency.
Act as a cross-functional leader, ensuring alignment on goals, progress, and communication across departments.
Partner closely with senior leaders to prepare for CEO interactions and align teams around strategic priorities.
Prepare executive briefings, meeting materials, presentations, reports, and strategic communications.
Ensure the CEO is fully prepared for meetings, presentations, and external engagements by coordinating agendas, briefing documents, introductions, and follow-up actions.
Draft and manage high-level communications on behalf of the CEO, including emails, presentations, talking points, speeches, updates, and other executive materials.
Serve as a communication proxy for the CEO, ensuring continuity, responsiveness, and follow-through with internal and external stakeholders.
Attend external meetings, pitches, partnerships, and industry events as needed, summarizing key takeaways and ensuring next steps are executed.
Build and maintain strong relationships with key partners, agencies, clients, investors, advisors, and external stakeholders.
Work closely with the Executive Assistant team on scheduling, travel, logistics, and special projects while maintaining a collaborative, team-first approach.
Act as an integrated liaison with family members, family office representatives, business managers, and other trusted advisors when appropriate.
Identify obstacles, solve problems proactively, and remove barriers to execution.
Travel with the CEO as needed and remain closely connected to evolving priorities and business needs.
Perform other duties and special projects as assigned.

IDEAL BACKGROUND
8–15+ years of experience in a Chief of Staff, Strategy & Operations, Executive Business Partner, Business Operations, Consulting, Program Management, Executive Support, or similar leadership role.
Experience supporting founders, entrepreneurs, CEOs, creative executives, talent, or high-profile leaders in fast-paced environments.
Strong strategy, operations, project management, and execution capabilities.
Exceptional organizational, communication, and stakeholder management skills.
Proven ability to manage multiple priorities while maintaining attention to detail and follow-through.
Demonstrated experience preparing executives for high-stakes meetings, negotiations, presentations, and strategic discussions.
Strong business judgment and the ability to connect dots across teams, projects, and priorities.
Experience within entertainment, media, content production, digital media, sports, consumer brands, startups, agencies, studios, production companies, or similarly entrepreneurial and creative environments is highly preferred.
Familiarity with the pace, personalities, timelines, and complexities of production, content creation, talent-driven businesses, and media organizations is highly desirable.
Outstanding written and verbal communication skills.
Highly organized, proactive, resourceful, and solutions-oriented.
Strong executive presence, emotional intelligence, discretion, and professionalism.
Comfortable navigating ambiguity, shifting priorities, and a rapidly evolving business environment.
Self-starter with a roll-up-your-sleeves mentality and deep commitment to team success.

SUCCESS IN THIS ROLE
The ideal candidate is a builder, operator, communicator, and problem solver who thrives in a fast-moving environment. They possess exceptional ownership, strong follow-through, and the ability to think strategically while executing tactically.
They are comfortable working alongside a visionary founder, managing shifting priorities, balancing competing demands, and creating order from complexity. Most importantly, they are energized by helping a CEO and organization operate at the highest level and are excited by the opportunity to become a long-term strategic partner as the company continues to grow.

PHYSICAL & WORK REQUIREMENTS
Ability to sit, stand, walk, bend, and move throughout office and production environments as needed.
Ability to work at a computer for extended periods of time.
Ability to communicate effectively in person, virtually, and by telephone.
Ability to lift and carry materials up to 30 pounds, and occasionally up to 50 pounds.
Some travel is required, including travel by car and airplane.
Availability to support occasional after-hours and weekend needs as business priorities dictate.

Location: Beverly Hills
Compensation: $45–$50/hour DOE + Benefits
Schedule: Two Schedule Options
Start Date: ASAP

About the Role
A distinguished UHNW principal is seeking an experienced Estate Housekeeper to join an established household team at a stunning 15,000+ square-foot private estate. Built in 2021, the residence is maintained to the standards of a luxury five-star hotel, with an emphasis on impeccable presentation, seamless service, and meticulous attention to detail.

The estate is staffed by a collaborative team of six housekeepers who provide seven-day-per-week coverage. The principal is seeking a professional who takes pride in their work and thrive in a team environment. The ideal candidate is proactive, detail-oriented, drama-free, and committed to creating a warm, welcoming, and flawlessly maintained home environment.

This is an excellent opportunity for a career housekeeper with large estate experience who enjoy working in a service-oriented household and are comfortable assisting with both daily operations and large-scale entertaining.

Schedule Options

Option 1: Wednesday–Sunday Schedule
Wednesday: 9:00am – 5:00pm
Thursday: 9:00am – 5:00pm
Friday: 9:00am – 5:00pm
Saturday: 9:00am – 5:00pm
Sunday: 9:00am – 5:00pm
Monday & Tuesday Off

Option 2: Weekend Coverage Schedule
Monday: 3:00pm – 11:00pm
Tuesday: Off
Wednesday: 9:30am – 5:30pm
Thursday: 9:00am – 5:00pm
Friday: 9:00am – 5:00pm
Saturday: Off
Sunday: 9:00am – 5:00pm

Responsibilities
Perform detailed daily housekeeping throughout a 15,000+ square-foot luxury estate
Maintain all living spaces, guest rooms, common areas, wellness spaces, and entertainment areas to the highest standards
Care for fine furnishings, artwork, antiques, decorative objects, and specialty surfaces
Polish and maintain silver and other high-value household items
Make beds, refresh guest accommodations, and ensure all rooms remain guest-ready
Complete extensive laundry, ironing, steaming, folding, and wardrobe care
Monitor household inventory and replenish supplies as needed
Create and maintain luxury hospitality touches throughout the residence, including beverage stations, coffee service areas, and guest amenities
Assist in the kitchen when needed, including preparing smoothies, light meals, food prep, and cleanup
Support event preparation, execution, and breakdown
Assist with formal and informal entertaining, including greeting guests, offering beverages, and ensuring a positive guest experience
Work collaboratively with fellow housekeepers and household staff to ensure seamless coverage between shifts
Provide occasional assistance with two friendly small dogs, including letting them outside and back in as needed

Qualifications
Minimum 5+ years of experience working in large private estates or UHNW households
Strong knowledge of luxury household standards and service
Experience caring for fine art, antiques, silver, and specialty surfaces
Experience supporting events, entertaining, and guest-facing service
Team-player mentality with strong communication skills
Professional, discreet, and trustworthy
Highly organized with exceptional attention to detail
Positive attitude and willingness to assist wherever needed
Comfortable around dogs
Stable work history with excellent references

East Los Angeles Area
Drop off on Monday and Wednesday

A warm, health-conscious family of four is seeking a talented and reliable Private Chef to provide weekly meal preparation and food drop-off services.
The family prioritizes clean, organic, seasonal eating and is looking for someone who can create delicious, nutritious meals that support a healthy lifestyle. Meals should be approachable and family-friendly rather than overly elaborate or restaurant-style.

Responsibilities:
Prepare and deliver fresh meals for the week
Provide family dinners for two adults and two teenagers
Prepare healthy snacks and grab-and-go options for the family
Prepare lunch items for one principal
Source high-quality, organic, seasonal ingredients
Package and label meals for easy storage and reheating
Accommodate dietary preferences and evolving family needs

Ideal Candidate:
Experienced Private Chef or Personal Chef with strong nutrition knowledge
Passionate about healthy, clean eating
Comfortable preparing dairy-free and wellness-focused meals
Organized, dependable, and highly detail-oriented
Creative with seasonal ingredients while maintaining simplicity and consistency
Familiar with family-style meal preparation and weekly menu planning
Dietary & Culinary Preferences:
Organic and seasonal ingredients
High-protein, nutrient-dense meals
Primarily dairy-free
Clean, wholesome cooking
Simple, elevated family meals rather than overly complex dishes

LIVE-IN HOUSEKEEPER & Nanny in West LA for Busy Family
West LA
Schedule: Wednesday through Sunday, 8-10 hour shifts per day
Flexibility is appreciated
$35/hr

About the Family
Warm, welcoming, and hardworking family in Brentwood seeking a dedicated Live-In Housekeeper & Nanny to become a valued long-term member of their household. The family has two young children, ages 2 and 5, and employs a full-time nanny Monday through Friday. Both parents are actively involved with their children and value a positive, team-oriented household environment.

This role combines full-charge housekeeping responsibilities with childcare support, particularly on Sundays when the parents are working.

Schedule:
Wednesday through Sunday
The family guarantees 8 hours per day. While schedules will vary based on the family's needs, shifts are often 9-10 hours per day and may occasionally be longer or shorter.

Typical Schedule (Wednesday-Saturday)
• 9:00am-2:00pm: Full-charge housekeeping, cleaning, laundry, and household organization
• 2:00pm-4:30pm: Break
• 4:30pm-8:30pm: Childcare support, assisting with dinner, evening routines, and helping with the children

Typical Sunday Schedule
• 8:30am-4:00pm: Childcare-focused day while parents are working
• Light tidying and cleaning up after the children
• No full-charge housekeeping responsibilities on Sundays

This role is ideal for someone who enjoys both maintaining a beautiful home and supporting a family with young children. The position offers a blend of housekeeping and childcare, with housekeeping being the primary focus during the week and childcare support becoming more prominent on weekends.

Responsibilities
Housekeeping & Household Support
• Full-charge housekeeping and daily maintenance of the home
• Deep cleaning, organization, and continual resetting of household spaces throughout the day
• Laundry, linens, ironing, and wardrobe organization
• Maintaining bedrooms, bathrooms, kitchen, and common areas to a high standard
• Monitoring household supplies and communicating household needs
• Creating and maintaining a calm, organized, and welcoming environment

Childcare Support
• Supporting the children's daily routines as needed
• Assisting with meals, snacks, playtime, and general supervision
• Working collaboratively with the family's full-time nanny
• Providing more hands-on childcare support on weekends and Sundays while parents are working
• Engaging the children in age-appropriate activities while maintaining a safe and nurturing environment

Additional Information
• Driving is not required but is a plus
• Cooking experience is appreciated but not required
• Family meals are often handled by the father, who enjoys cooking
• Candidate should be comfortable balancing household responsibilities with childcare support as needed

Living Accommodations
Private bedroom and private bathroom provided.

Ideal Candidate
• Experienced in both private housekeeping and childcare
• Warm, kind, and positive personality
• Naturally organized with strong attention to detail
• Comfortable working in an active family environment
• Proactive and able to anticipate household needs
• Flexible, adaptable, and team-oriented
• Discreet, trustworthy, and respectful of privacy
• Seeking a long-term position with a wonderful family

The family is looking for someone who takes pride in maintaining a beautiful home while also enjoying being around children and becoming a trusted part of the household.

Location: Brentwood

Schedule: 4 days on/3 days off, then 3 days on/4 days off

Days/hours fluctuate during travel, must be flexible

Compensation: $35/hr, plus 5 hours of OT per shift

A high-profile Brentwood household is seeking an experienced, dependable, and engaging career nanny to join a large, collaborative childcare team. This role involves caring for five children (ages 5–14) in a fast-paced environment with multiple rotating nannies (7–8 total, with 3–4 on shift at a time). The family values caregivers who bring warmth, structure, and flexibility, while supporting both the children’s daily routines and long-term development.

Schedule:

ROTA schedule: 4 days on/3 days off, then 3 days on/4 days off

Typical hours:

Summer Hours: 9:00 AM-8:30 PM

Weekdays during School Year: 6:30 AM – 8:30 PM

Weekends/Holidays: 8:00 AM – 8:30 PM

Nannies work some weekends and holidays if they fall during scheduled shifts.

Core Responsibilities:

• Provide attentive, developmentally supportive care for five school-aged and adolescent children

• Manage daily routines including school prep, transportation, meals, homework, activities, and evening wind-downs

• Cook healthy, child-friendly meals (required)

• Support and reinforce household routines, expectations, and respectful behavior

• Actively assist with homework for middle school and high school (8th & 9th grade) — preference for candidates with teaching experience or a college degree

• Partner with fellow nannies to ensure seamless coverage and communication across shifts

• Participate in weekend, holiday, and travel coverage as scheduled

• Maintain organization and tidiness in children’s areas and shared spaces

•

Qualifications:

• 5+ years of professional nanny experience with multiple children

• Strong ability to support sibling dynamics, transitions, and emotional regulation

• Teaching or tutoring background strongly preferred

• Confident cook with the ability to prepare family-style meals

• CPR & First Aid certified (or willing to certify upon hire)

• Valid driver’s license and clean driving record

• Professional, discreet, and team-oriented

Montecito, California

Compensation: Up to $135,000 DOE, plus benefits

Primarily Monday through Friday

Typical hours are approximately 9:00 AM–5:00 PM when principals are not in residence

Flexibility is required during residence periods, guest visits, holidays, special events, and entertaining.

Willingness to work additional hours as needed to ensure seamless household operations and hospitality standards

We are seeking an experienced, polished, and highly proactive House Manager to oversee the day-to-day operations of a beautiful private estate in Montecito. This is an ideal opportunity for a hospitality-minded professional who enjoys creating order, maintaining exceptional standards, and ensuring a property is always operating at its highest level.

The principals are not in residence full-time and typically visit approximately once per month, along with family members and guests throughout the year. As such, the estate must remain impeccably maintained, fully operational, and guest-ready at all times.

This role requires a thoughtful, service-oriented professional who is equally comfortable managing vendors, overseeing property projects, coordinating household operations, and supporting elevated entertaining when the principals are in residence.

The House Manager will work closely with the family's Family Office and serve as the primary on-site point person for the estate.

Key Responsibilities

Estate & Property Management

Oversee the daily operations and maintenance of a stunning 12-acre ocean-view estate

Ensure all residences, guest accommodations, recreational structures, gardens, and outdoor spaces remain in pristine condition

Conduct regular property walkthroughs and inspections

Proactively identify maintenance needs and coordinate repairs

Maintain detailed property records, service schedules, warranties, manuals, and vendor information

Ensure the estate is always guest-ready and operating seamlessly

Staff & Vendor Management

Manage and oversee landscapers, gardeners, contractors, maintenance providers, and specialty vendors

Coordinate ongoing care of the property's orchards, vegetable gardens, and landscaped grounds

Schedule and supervise vendors while ensuring work is completed to the highest standards

Obtain bids, manage projects, and monitor budgets as directed

Serve as the liaison between the estate, vendors, and Family Office

Household Operations

Manage household inventories and supplies

Coordinate service appointments and preventative maintenance schedules

Assist with household organization and operational systems

Oversee seasonal preparations and property readiness

Ensure all household equipment and systems remain fully operational

Hospitality & Entertaining

Prepare the property for principal, family, and guest arrivals

Coordinate household readiness, stocking, and presentation before arrivals

Assist with entertaining, events, and gatherings as needed

Coordinate with chefs, caterers, rental companies, and service providers

Create a warm, welcoming, and polished guest experience

Project Coordination

Assist with ongoing renovations, property improvements, and special projects

Coordinate timelines, vendors, and project logistics

Provide regular updates to principals and Family Office representatives

Ensure projects are completed efficiently and to the expected standard

Ideal Candidate

5+ years of experience as a House Manager, Estate Manager, or similar role within a private residence

Experience supporting UHNW principals and managing luxury properties

Strong vendor management and property maintenance experience

Excellent organizational and project management skills

Professional, polished, and highly discreet

Service-oriented with a positive, can-do attitude

Comfortable working independently and taking ownership of the estate

Flexible and adaptable with changing priorities

Able to anticipate needs before they arise

Spanish language skills are a plus

Personal Attributes

We are looking for someone who strikes the perfect balance between being professional and approachable. The ideal candidate is warm, flexible, highly service-minded, and genuinely enjoys helping others. They take pride in maintaining exceptional standards while remaining low ego, collaborative, and solutions-oriented.

This is a wonderful opportunity for a dedicated House Manager who enjoys being of service, takes ownership of their work, and wants to become a trusted long-term partner to a lovely family and their Family Office.

Personal Assistant to Private Family — New York City

Location: New York City based candidate who can work at the clients home some days but also can work from their own home.

Comp- $150 plus health stipend bonus room for growth.

A wonderful, established private family is seeking an exceptional Personal Assistant to support busy executives and help manage the day-to-day rhythm of their personal and family life. This is a rare opportunity to join a warm, loyal household — the family’s team members have been with them for 15+ years, a true testament to the respect and longevity they offer their staff.

You’ll serve as the right hand to the principals, overseeing and organizing their personal lives with precision and discretion.

Responsibilities include:

• Managing complex family calendars, appointments, and scheduling across multiple time zones

• Coordinating travel and logistics between the family’s primary NYC residence, West Coast home, and Connecticut home

• Liaising with household staff, vendors, and service providers

• Handling personal errands, reservations, gifting, and special projects

• Anticipating needs before they arise and keeping every detail on track

The Ideal Candidate

• Extreme attention to detail — nothing slips through the cracks

• An outstanding communicator, both written and verbal, who is polished and proactive

• Highly organized with strong judgment and the ability to juggle competing priorities

• Discreet, trustworthy, and committed to long-term service

• Experienced supporting executives or private families at a high level

Compensation: Competitive Salary DOE + Benefits
Schedule: Full-Time, Live-In
Travel: Based primarily where the principals are in residence, with travel between Virginia and Montana as needed. Seasonal relocation and flexibility are required.
Hours: This is not a traditional 9-to-5 role. Flexibility is expected when the family is in residence, balanced by appropriate time off. The principals value professionalism, longevity, and work-life balance.

This is an exceptional long-term opportunity supporting a private family with residences in Virginia and Montana.
The family seeks either an accomplished Live-In Estate Manager or a Live-In Estate Couple, with one partner serving as the Estate Manager and the other as Housekeeper / Household Assistant.
This is not a caretaker or property manager role. The family is seeking a highly sophisticated Estate Manager with 10+ years of experience supporting ultra-high-net-worth principals and overseeing complex residential estates. The ideal candidate has demonstrated success managing multiple properties, leading vendors and staff, overseeing construction and renovation projects, implementing household systems and SOPs, and serving as a trusted right hand to discerning principals.
Significant experience overseeing luxury residential construction, renovations, and capital improvement projects is essential, as this will be a major component of the role, particularly at the Virginia residence.
Candidates must possess exceptional judgment, discretion, emotional intelligence, and a proactive service mindset. Equally important is a proven history of long-term tenure. The family values loyalty, consistency, and trusted relationships and hopes to find a professional seeking a long-term home for years to come.
Candidates with prior experience managing estates valued in excess of $10M and overseeing significant residential construction or renovation projects are strongly preferred.
For Estate Couple applicants, one individual will serve as the senior operational Estate Manager while the other provides exceptional housekeeping and household support across both residences.

ESTATE MANAGER
The Estate Manager will serve as the operational leader across both properties and act as the family's trusted right hand, ensuring the seamless management of residences, vendors, projects, staff, assets, and day-to-day operations.
Estate Operations & Property Management
• Full oversight of estate operations across the Virginia and Montana properties
• Travel between residences alongside the principals as needed to ensure continuity of service and operations
• Management of vendors, contractors, service providers, consultants, and household staff
• Recruitment, onboarding, training, and performance oversight of household personnel as needed
• Development and implementation of SOPs, household protocols, property manuals, and operational systems
• Design and management of estate technology platforms and workflows utilizing systems such as Nines, Asana, Monday.com, or similar tools to support project management, documentation, communication, and operational continuity
• Creation and maintenance of comprehensive digital house manuals and centralized estate records
• Oversight of preventative maintenance programs and all property systems
• Management of security systems, surveillance, smart home technology, AV/IT infrastructure, access control systems, and specialized estate technologies
• Management of budgets, invoices, vendor contracts, service agreements, permits, warranties, and insurance documentation
• Maintain detailed records, vendor information, household procedures, and operational documentation
• Conduct regular property inspections to ensure both residences are maintained to the family's standards
Construction, Renovation & Capital Projects
A significant component of this role will involve ongoing construction, renovation, and capital improvement projects, particularly at the Virginia residence.
• Serve as the family's representative and owner's liaison throughout all construction and renovation initiatives
• Provide day-to-day oversight of active projects to ensure quality, budget adherence, and timely completion
• Manage architects, designers, builders, general contractors, engineers, project managers, specialty trades, and consultants
• Attend project meetings, conduct site walks, and serve as the primary point of contact between the family and project stakeholders
• Review budgets, proposals, contracts, permits, schedules, inspections, change orders, and project documentation
• Proactively identify challenges, delays, or cost overruns and present thoughtful solutions and recommendations
• Maintain detailed project reporting, timelines, financial tracking, and documentation
• Oversee punch lists, warranty items, and project closeout procedures
Property & Lifestyle Management
• Oversee all exterior property maintenance and grounds operations, including landscaping, irrigation, drainage, gutters, dock maintenance, seasonal preparation, snow removal, and related infrastructure
• Manage all vehicles, boats, docks, canoes, kayaks, jet skis, snowmobiles, ATVs, recreational equipment, and seasonal assets
• Ensure all vehicles, boats, jet skis, and recreational equipment are fueled, serviced, maintained, cleaned, and ready for family use at all times
• Coordinate seasonal storage, transportation, winterization, commissioning, servicing, and readiness of all recreational assets
• Oversee boat operations and waterfront requirements, including launches, removals, storage, dock maintenance, and securing vessels during off-season periods
• Coordinate seasonal transitions between Virginia and Montana
• Manage travel logistics, schedules, appointments, guest visits, and household calendars
• Coordinate travel arrangements and logistics for the family's three dogs, including veterinary requirements
• Oversee pet care and veterinary appointments
• Drive family members when requested
• Handle household errands and property-related purchasing
• Oversee guest hospitality, holidays, and family gatherings
• Ensure both residences remain secure, maintained, operational, and guest-ready year-round
Light Household Support
• Comfortable preparing simple meals on occasion when needed
• Coordinate outside chefs, caterers, and hospitality professionals for larger gatherings and events

HOUSEKEEPER / HOUSEHOLD ASSISTANT
(For Estate Couple Applicants)
The Housekeeper / Household Assistant will travel alongside the Estate Manager and principals between the Virginia and Montana residences as needed and play an integral role in maintaining both homes to the highest standards.
Responsibilities
• Detailed housekeeping and household presentation
• Deep cleaning and ongoing household organization
• Laundry, pressing, wardrobe care, and closet organization
• Linen care, bed making, and guest room preparation
• Household inventory management and stocking
• Grocery shopping and household errands
• Seasonal organization projects and storage management
• Pantry organization and household supply management
• Assistance with pet care and dog-related needs
• Support during family visits, holidays, and entertaining
• Coordination with the Estate Manager to ensure both homes remain organized, welcoming, and guest-ready
• Comfortable preparing simple family meals as needed
ENTERTAINING & HOSPITALITY
The family enjoys hosting family, friends, holidays, and occasional gatherings throughout the year. The Estate Manager and Housekeeper will oversee logistics and coordinate the appropriate professionals to ensure seamless execution.
Responsibilities may include:
• Coordinating caterers, private chefs, event planners, florists, rental companies, servers, bartenders, and hospitality vendors
• Managing guest accommodations and travel logistics
• Holiday and special event preparation
• Table settings and guest presentation
• Vendor oversight and event execution
• Serving as the primary point of contact during events
• Ensuring residences are fully prepared before, during, and after gatherings
• Creating a warm, welcoming, and polished guest experience at all times

Location: Malibu, CA
Schedule: Two days per week (Ideal days are Monday and Wednesday)
Hours: Minimum one hour per session
Compensation: Competitive and flexible based on experience

A wonderful Malibu family is seeking an engaging and energetic French Tutor for their 4-year-old son.

The goal of this role is to introduce and strengthen French language skills through fun, conversational, and immersive interactions that keep a young child engaged and excited about learning. The family is looking for someone who can make language learning feel natural through games, songs, storytelling, creative activities, and play-based instruction.

Responsibilities Include:
Providing one-on-one French language instruction
Creating age-appropriate, engaging lessons and activities
Encouraging conversational French through play and daily interactions
Using songs, books, games, crafts, and movement-based activities
Building a positive and enjoyable learning environment
Tracking progress and adapting lessons to maintain engagement

Qualifications:
Fluent French speaker (native speakers strongly encouraged to apply)
Experience working with preschool-aged children
Background in education, tutoring, childcare, or early childhood development preferred
Energetic, patient, creative, and engaging
Ability to make learning fun and interactive

The family is flexible on compensation and is looking for someone who can help foster a genuine love of the French language while creating a fun and memorable experience for their child.

JOB FILLED

Salary: Up to 120K DOE plus Benefits

Monday through Friday - in person as needed, with flex for evenings and weekends

Reports to COS---

We are seeking an exceptional Executive Personal Assistant & Travel Coordinator to support a highly accomplished Chief of Staff and dynamic CEO.

This is a unique opportunity for a highly organized, resourceful, and service-minded professional to become a trusted right hand, helping manage a wide range of administrative, logistical, travel, and personal support responsibilities.

This role is ideal for someone who thrives behind the scenes, enjoys creating order out of complexity, and takes pride in ensuring every detail is thoughtfully managed. The ideal candidate is proactive, highly organized, solutions-oriented, and able to anticipate needs before they arise. While responsibilities will span both business and personal matters, a significant portion of the role will focus on coordinating complex domestic and international travel and ensuring seamless execution of all related logistics.

The successful candidate is equally comfortable building detailed travel itineraries, managing calendars and schedules, coordinating vendors, handling personal errands, and supporting special projects. This individual must be able to juggle multiple priorities, remain calm under pressure, and maintain the highest level of discretion and professionalism.

Key Responsibilities

Executive & Personal Support

Serve as a trusted extension of the Chief of Staff, helping manage day-to-day administrative, logistical, and personal priorities.

Assist with special projects, research, and ongoing operational initiatives.

Anticipate needs, identify potential challenges, and proactively implement solutions.

Handle a variety of personal assistant responsibilities, errands, and ad hoc requests.

Track action items, follow-ups, and key deadlines to ensure seamless execution.

Travel & Logistics Management

Coordinate complex domestic and international travel arrangements, including commercial and private aviation, accommodations, ground transportation, dining reservations, and VIP experiences.

Create highly detailed travel itineraries and briefing materials, ensuring all confirmations, preferences, and contingency plans are in place.

Monitor travel schedules and proactively manage changes, disruptions, and last-minute requests.

Liaise with travel advisors, vendors, service providers, and hospitality partners to ensure a seamless travel experience.

Support travel-related expense tracking, documentation, and reconciliation.

The ideal candidate is polished, detail-oriented, highly responsive, and enjoys operating in a fast-paced, high-expectation environment where no task is too big or too small.

Location: Mid City, CA (Live-In or Live-Out)
Compensation: $35–$45/hour DOE on payroll + potential health insurance + PTO
Schedule:
Monday–Friday: Approximately 4:00 PM–7:00 PM
Saturday & Sunday: 7:00 AM–7:00 PM
Flexibility for 1–2 weekdays off when needed
Travel required to Lake Arrowhead and Miami residences

A warm and active family in Los Angeles is seeking an energetic, engaging, and experienced Toddler Nanny to support their 2.5-year-old twins while working collaboratively alongside their long-term infant nanny. The family is expecting a new baby in July, and their current full-time nanny will remain focused primarily on infant care.

The ideal candidate truly enjoys working with toddlers and understands how to keep highly energetic children engaged through educational play, creativity, outdoor activities, and consistent structure. This is a no-screen-time household looking for someone proactive, nurturing, active, and developmentally focused.

The twins will begin full-day preschool in August, so the role will involve a combination of after-school care during weekdays and fuller coverage on weekends. The family is open to both live-in and live-out candidates. For live-in arrangements, the nanny may either reside in a separate guest house on the property or in a private one-bedroom apartment in West Hollywood.

Responsibilities
Provide attentive and engaging care for toddler twins
Plan educational activities, crafts, games, and outdoor adventures
Encourage manners, communication skills, and positive behavior
Read regularly with the children and foster language development
Keep children active and involved in nature-based and hands-on play
Assist with reheating meals, light meal prep, and kitchen clean-up related to the children
Maintain organization of toys, playrooms, and children’s spaces throughout the day
Work collaboratively with the family’s existing full-time infant nanny
Travel with the family as needed to additional residences

Ideal Candidate
Strong toddler experience required
Experience with multiples strongly preferred
Background in Early Childhood Education highly desired
Active, energetic, and physically capable of managing stairs and busy toddlers throughout the day
Comfortable in a fully screen-free household
Warm, patient, creative, and highly engaging personality
CPR certified
Clean driving record
Travel-ready and flexible
Bilingual candidates encouraged to apply (Spanish or Arabic a plus)

Location: Hancock Park, Los Angeles
Schedule: 3 days per week, Monday, Wednesday, Friday, 8:00 AM – 4:00 PM
Compensation: $35 per hour

A warm and respectful couple is seeking a meticulous, detail-oriented Housekeeper to care for their 3,000 sq. ft. home in Hancock Park. The home includes 3 bedrooms, 2.5 bathrooms, and a 1-bedroom guest house that will require occasional cleaning.

Responsibilities:
Full detailed housekeeping of the main house and guest house as needed
Laundry (no ironing required)
Maintain organization and cleanliness throughout the home
Keep track of household supplies and notify principals when restocking is needed

Ideal Candidate:
Highly meticulous with strong attention to detail
English-speaking

Experienced in working in private homes.
Professional, discreet, and respectful of privacy
Comfortable working independently
Clean record and excellent references

The couple is kind, warm, and values someone who takes pride in their work. Seeking long-term reliability and consistency

Beverly Hills, CA

Full-time | Primarily In-Person

This is not a traditional 9-to-5 role. The schedule will fluctuate based on the principal’s needs and pace of life, and does require flexibility, accessibility, and a true right-hand mentality. While there is respect for personal time and boundaries, the ideal candidate understands the nature of supporting a busy entrepreneur and public-facing principal in a fast-moving environment.

Salary: Up to $95K DOE + Bonus, Health Benefits, 401(k) with Company Match

Additional perks include wellness stipend, paid holidays, and Summer Fridays

A busy co-founder, entrepreneur, and public-facing principal is seeking a highly organized, warm, proactive, and genuinely caring Personal & Executive Assistant to become a trusted right hand across both business and personal life.

This role is far more personal assistant focused than corporate. We are seeking someone who enjoys helping manage the moving pieces of a busy lifestyle, understands how to create calm within fast-paced environments, and genuinely enjoys being of support. The ideal candidate is thoughtful, detail oriented, emotionally intuitive, discreet, resourceful, and highly service minded.

The assistant will help oversee day-to-day scheduling, travel, errands, personal coordination, gifting, home-related support, and administrative needs while helping ensure the principal’s life runs smoothly and efficiently behind the scenes. This person should naturally anticipate needs, think ahead, communicate clearly, and operate with a positive, no-task-too-small mentality.

The role will collaborate closely with the principal, brand leadership, publicists, agents, and other key partners while primarily focusing on providing high-touch personal and executive support. The position is based between the company headquarters and the principal’s Beverly Hills home, with occasional remote flexibility depending on the schedule.

ROLES & RESPONSIBILITIES

Personal & Lifestyle Support

• Manage the principal’s ever-changing personal and professional calendar, appointments, reservations, and scheduling needs

• Provide thoughtful daily itineraries to help keep the principal organized, prepared, and on schedule

• Coordinate domestic and international travel including flights, hotels, drivers, reservations, itineraries, and real-time travel support

• Handle personal errands, shopping, gifting, returns, and day-to-day ad hoc requests with efficiency and care

• Assist with maintaining organization within the principal’s home and helping life run smoothly during busy periods and travel

• Coordinate thoughtful personal touches including gifts, florals, dinner reservations, appointments, and special occasions

• Help organize PR packages, deliveries, wardrobe items, and personal belongings

• Assist with wardrobe coordination including deliveries, returns, and occasional styling logistics

• Occasionally assist with filming casual behind-the-scenes or lifestyle content when needed

• Be available to assist during launches, events, travel days, or scheduling changes when needed

• Occasionally assist with airport pickups during working hours

Executive & Administrative Support

• Assist with scheduling meetings, calls, and professional obligations while helping prioritize the principal’s time effectively

• Liaise closely with the principal’s brand team, CEO, PR team, management, and external partners to ensure smooth communication

• Help track reminders, follow-ups, deadlines, and ongoing action items

• Assist with general administrative support including email coordination, scheduling logistics, and meeting preparation

• Help ensure social and brand deliverables remain organized and on track

• Act as a thoughtful gatekeeper and trusted extension of the principal

THE IDEAL CANDIDATE

• Genuinely enjoys supporting others and being in a highly collaborative right-hand role

• Is proactive, organized, detail oriented, and calm under pressure

• Has a warm, polished, and positive demeanor

• Is emotionally intelligent and understands discretion and professionalism

• Is flexible and adaptable within a fast-paced environment where priorities may shift quickly

• Naturally anticipates needs and enjoys creating structure and ease for others

• Has excellent communication and follow-through skills

• Is fashion, beauty, lifestyle, and culturally aware, with knowledge of trends, restaurants, and happenings in Los Angeles and beyond

• Enjoys both personal assistant and administrative responsibilities equally

QUALIFICATIONS

• Previous experience as a Personal Assistant, Executive Assistant, Family Assistant, or similar support role preferred

• Experience supporting founders, entrepreneurs, creatives, influencers, or high-profile individuals is a plus

• Strong organizational and multitasking skills with exceptional attention to detail

• Tech savvy and proficient with scheduling platforms, Google Workspace, Microsoft Office, and email management

• Trustworthy, discreet, and highly professional

• Valid driver’s license and reliable transportation

• Service-oriented mindset with a positive, no-task-too-small attitude

Salary: $150,000 + health benefits after 90 days + 401(k) match

Beverly Hills

Monday through Friday, 9:00 AM to 5:00 PM (in office 4 days and 1 day at home) with flexibility as needed for events and occasional after-hours support. No travel required.

We are seeking a seasoned, highly organized Executive and Personal Administrator to support a Founder and their spouse in a dynamic, high-touch environment. This role is ideal for someone who understands how to operate at a high level, with prior experience supporting a founder, executive, or high-net-worth principal.

This is a true hybrid role, split approximately 50/50 between the office and the principals’ residence, requiring seamless coordination across both professional and personal spheres. The ideal candidate is proactive, exceptionally detail-oriented, and always several steps ahead, with a strong sense of ownership and a long-term mindset.

You will serve as a trusted right hand, ensuring both business and personal operations run smoothly, efficiently, and discreetly.

Responsibilities

Manage and maintain complex personal and professional calendars

Oversee daily operations for a boutique office of five in Century City, including vendors, pantry, mail, and office management

Provide high-touch support at the principals’ residence, including light hospitality and day-to-day assistance

Coordinate meetings, travel, and logistics with precision and foresight

Prepare correspondence, presentations, and meeting materials

Maintain highly organized digital and physical filing systems

Arrange personal travel, including flights, hotels, ground transportation, and detailed itineraries

Coordinate personal appointments, medical visits, and social engagements

Handle errands such as returns, dry cleaning, deliveries, bills, and mail

Assist with personal and professional event planning, including dinners and gatherings

Manage gifting, personal shopping, and special requests

Oversee vehicle maintenance, registrations, and servicing

Coordinate household vendors, maintenance, and overall organization

Manage grocery stocking and household replenishment

Identify and implement systems to streamline ongoing processes

Maintain flexibility for occasional evenings and weekends as needed

Qualifications

Bachelor’s degree preferred

Prior experience as an Executive Assistant and/or Personal Assistant required

Experience supporting a founder or high-net-worth individual strongly preferred

Comfortable supporting both an executive and their spouse

Strong tenure in prior roles, with a genuine desire for longevity

Exceptionally organized, detail-oriented, and proactive

Discreet, with experience handling highly confidential information

Strong written and verbal communication skills

Tech-savvy, with proficiency in Google Workspace, Microsoft Office, and scheduling platforms

Experience with event planning and vendor coordination

Resourceful, adaptable, and solutions-oriented

Valid California driver’s license and reliable transportation required

Executive Housekeeper for UHNW Family
TriBeCa, New York
$90,000–$120,000 DOE + Full Benefits
Immediate Hire
Schedule: Monday–Friday, 9:00am–5:00pm

An ultra high net worth family in TriBeCa is seeking an experienced Executive Housekeeper to oversee the cleanliness, organization, and day to day presentation of a luxury residence. This is a highly hands on position for a candidate who takes immense pride in maintaining an impeccably run home and understands elevated private service standards.
The ideal candidate is proactive, detail oriented, discreet, and service minded, with the ability to seamlessly manage both deep household care and daily upkeep in a polished private home environment.

Key Responsibilities
• Full charge housekeeping and daily maintenance of the residence
• Detailed cleaning and organization of all living spaces
• Laundry, ironing, steaming, wardrobe care, and closet organization
• Maintain household inventories and ensure supplies are fully stocked
• Coordinate deliveries, vendors, and household maintenance appointments
• Ensure the home remains guest ready and impeccably presented at all times
• Assist with occasional entertaining preparation and post event cleanup
• Care for fine furnishings, artwork, antiques, delicate materials, and luxury finishes
• Implement and maintain organizational systems throughout the residence
• Communicate proactively regarding household needs and priorities

Requirements
• Prior experience working within a UHNW private home or luxury hospitality environment
• Strong understanding of elevated private service standards and discretion
• Exceptional attention to detail and organizational skills
• Professional, polished, and highly trustworthy
• Ability to anticipate needs and work independently
• Calm, flexible demeanor with a positive attitude
• Strong references and longevity in previous roles preferred
• Digital skill set is a must; no more paper checklists.
• Communicate with the Global team.
• Prior use of Nines Estate Management software preferred, but not a show stopper.

This is an immediate hire for a candidate seeking a long term opportunity within a sophisticated and highly private household environment.

JOB FILLED

Franklin/Leiper’s Fork/Columbia, Tennessee Area

Full-Time | Strong Compensation DOE + Benefits | Travel Required ( up to 3 months at times)

A warm yet fast-moving household/business seeks a highly capable Executive Assistant / House Manager / Personal Assistant to serve as the operational right hand across both personal and household needs. This is a true catch-all role for someone who genuinely enjoys being of service, wearing many hats, thinking ahead, and helping create calm, structure, and flow in a busy and dynamic environment.

This position is ideal for someone who understands how to balance high-level executive support with hands-on household operations. The right candidate will be proactive, detail-oriented, tech savvy, emotionally intelligent, and able to pivot quickly while keeping many moving pieces organized.

This role does require the ability and willingness to travel frequently, at times for days or weeks at a time, including touring support and heavier travel periods next summer. Candidates should enjoy a dynamic lifestyle and be comfortable operating seamlessly both on the ground and while traveling.

The principals are seeking someone based in or very near Franklin, Leiper’s Fork, Columbia, Cold Spring, or surrounding Tennessee (around 30 minutes) areas who can become a long-term, trusted partner.

Schedule

Monday through Friday- General business hours with flexibility

Occasional evenings or weekends tied to events, projects, travel, or emergencies

Must have flexibility and a 24/7 mindset when needed, but not abused at all

Potential for 401(k) after a period of time

Gas card provided

Core Responsibilities

Executive & Personal Support

Calendar management ensuring schedules are always accurate, updated, and confirmed-- as well ensuring other assistant is always on point for admin needs.

Manage calendar invites, appointments, meetings, reminders, logistics, and follow-through

Coordinate personal and professional scheduling seamlessly

Track moving priorities, action items, deadlines, and follow-ups

Create systems and organizational workflows that improve day-to-day operations

Assist principals with ongoing lists, requests, and personal tasks

Implement and manage an app or shared organizational system where principals can add tasks, lists, and requests for follow-up

Handle travel coordination (with team and travel agency) including itineraries, bookings, reservations, transportation, and touring logistics

Assist with gifting, errands, returns, shopping, stocking, and general personal support

Oversee smooth daily household operations across all layers of the home

Liaise with housekeepers, vendors, service providers, maintenance teams, and outside staff

Ensure household standards, organization, and readiness are consistently maintained

Maintain inventories and ensure household supplies are stocked

Coordinate repairs, appointments, and service scheduling

Be highly proactive in identifying issues before they arise

Work closely and respectfully alongside other household staff and vendors

Help lead operations collaboratively rather than hierarchically

Communicate clearly, kindly, and efficiently with everyone involved

Step in wherever needed with a no-task-too-small mentality

Ideal Candidate

MUST have previous experience with another busy and discerning HNW fmaily

Highly organized and exceptionally detail-oriented

Razor-sharp follow-through and communication skills

Warm, grounded, collaborative, and emotionally intelligent

Tech savvy and comfortable implementing systems and organizational tools

Able to manage many moving pieces without becoming reactive

Strong sense of discretion, confidentiality, and professionalism

Resourceful, proactive, and naturally anticipatory

Pet friendly and genuinely comfortable around many dogs

Must enjoy being helpful and operating as a true partner to the principals

Prior experience in UHNW, entertainment, touring, family office, estate, or high-level assistant environments strongly preferred

This is a wonderful opportunity for someone seeking a long-term role within a kind, fast-paced, and highly collaborative environment where no two days are the same.

JOB FILLED

Location: Los Gatos, CA 

Schedule: Monday–Friday, approximately 9:00 AM–5:00 PM, with flexibility as needed 

Compensation: Competitive and commensurate with experience

An ultra-high-net-worth entrepreneurial family is seeking an experienced, highly process-oriented Estate Manager/Personal Assistant to oversee the full operations of a large, multi-structure private estate in Los Gatos, CA, including a private vineyard and related assets.

This is a senior, hands-on hybrid role responsible for the seamless day-to-day operation of the estate while also providing dedicated personal assistant support to the principals. The Estate Manager/PA will oversee staff and vendors, manage systems and financial workflows, handle personal scheduling and correspondence, and ensure operational continuity during principal travel. The ideal candidate is fast-paced, detail-obsessed, tech-savvy, and brings strong structure, sound judgment, discretion, and calm leadership — allowing the principals to remain well-informed without the need for micromanagement.

This role requires someone who is deeply organized, proactive, highly proficient with technology, and capable of building and maintaining clear processes, documentation, and digital systems that support a complex property and lifestyle.

Estate Snapshot

• Approximately 15,000 sq. ft. across multiple structures on ~20 acres
• Main residence, guest house, on-site office, private vineyard
• Fleet of vehicles and private aircraft
• Active property with ongoing operational, maintenance, and logistical needs

Core Responsibilities

• Provide full operational oversight of the estate, ensuring consistency, efficiency, and the highest standards of service
• Lead, manage, hire, onboard, and evaluate household and estate staff; oversee staffing structure, scheduling, performance, and coverage
• Serve as the primary point of coordination for all vendors and service providers; review, negotiate, and manage contracts and renewals
• Oversee estate finances at an operational level, including budgeting, approvals, forecasting, and expense tracking
• Provide personal assistant support to the principals, including calendar management, correspondence, travel coordination, and personal projects
• Manage private aviation logistics, including scheduling, hangar coordination, maintenance oversight, and related documentation
• Oversee vehicle fleet management, including acquisition, maintenance, registration, insurance, and asset tracking
• Maintain comprehensive estate documentation, including SOPs, estate manuals, vendor logs, asset inventories, and digital files
• Ensure all systems, records, and workflows are organized, current, and easily accessible, with a strong emphasis on digital organization and continuity
• Safeguard and manage physical and financial assets with discretion and accountability
• Anticipate needs, identify inefficiencies, and proactively implement improvements to operations and systems
• Ensure seamless estate operations during principal travel, providing clear reporting and peace of mind

Required Qualifications

• Bachelor's degree required
• Proven experience as an Estate Manager, Personal Assistant, Chief of Staff, or similar role in a UHNW private household or family office environment
• Highly tech-forward and computer-savvy — fluent with Mac/PC, Google Workspace, Microsoft Office, project management tools, smart home systems, digital filing systems, and able to quickly adopt new platforms
• Thrives in a fast-paced, high-output environment with multiple competing priorities
• Exceptional attention to detail — nothing slips through the cracks
• Strong financial acumen with experience managing budgets, vendors, and contracts
• Outstanding written and verbal communication skills
• Discreet, trustworthy, and accustomed to working with absolute confidentiality
• Calm, composed, and solutions-oriented under pressure

The successful candidate will take full ownership of estate operations and principal support, acting as a trusted steward of the property, people, and assets, and ensuring the estate runs smoothly, consistently, and at the highest level at all times.

JOB FILLED

Global Private Principal | Europe-Based with International Travel

Compensation: Highly Competitive DOE + Comprehensive Benefits

A highly confidential private principal is seeking an exceptional operational leader to oversee a sophisticated, multi-property lifestyle and residential portfolio spanning Europe and select international locations.

This is a rare opportunity for a highly organized, emotionally intelligent, and service-driven professional who thrives at the intersection of private operations, executive support, hospitality standards, and lifestyle management. The role requires someone capable of balancing high-level oversight with thoughtful day-to-day execution while bringing calm, structure, and cohesion to an already well-functioning environment.

The ideal candidate is polished yet grounded, highly discreet, operationally sharp, and capable of managing multiple moving parts with grace and precision.

Responsibilities Include

Residential & Operational Oversight

Overseeing day-to-day operations across multiple private residences and related projects

Ensuring properties are maintained to exceptional standards with a strong eye for detail and continuity

Managing preventative maintenance, vendor coordination, household logistics, and operational systems

Assisting with ongoing property enhancements, projects, and renovations as needed

Team & Workflow Management

Leading and coordinating a layered support team across household and operational functions

Creating clear communication flow and accountability across staff, vendors, and external partners

Developing and refining systems, SOPs, and operational processes to support long-term consistency

Partnering closely with assistants and trusted advisors within the principal’s broader ecosystem

Financial & Administrative Oversight

Managing budgets, approvals, expense tracking, and operational reporting

Bringing thoughtful oversight and organization to household and property expenditures

Maintaining organized records, vendor documentation, and operational infrastructure

Executive & Lifestyle Support

Assisting with select personal and executive-level matters as needed

Supporting travel coordination, logistics, scheduling flow, and special projects

Serving as a trusted right hand capable of anticipating needs and problem-solving proactively

Ideal Candidate

Significant experience supporting ultra-high-net-worth individuals, private principals, or sophisticated family office environments

Strong operational and people leadership skills

Experience overseeing multiple properties and layered teams

Calm, solutions-oriented demeanor with exceptional judgment and discretion

Highly organized with strong follow-through and attention to detail

Comfortable navigating evolving priorities within a fast-paced private environment

Low ego, adaptable, and deeply service-oriented

International exposure and comfort with travel highly preferred

Additional Details

Role is primarily based abroad with periodic travel as needed

Relocation support may be considered for the right candidate

Flexible to candidates currently based in North America or Europe

Extensive background and reference checks required

JOB FILLED

Location: Malibu (Deep Malibu)

Candidates ideally based in: Westlake Village, Agoura Hills, Thousand Oaks (Santa Monica considered)

Schedule: 10:00am – 6:00pm

Compensation: Hourly or salaried (DOE)

Benefits (for full-time): Medical insurance, gas reimbursement, overtime

A highly creative stylist and entrepreneur is seeking a versatile, hands-on Personal Assistant to support both personal and professional needs. This role can be structured as either 3 days per week or full-time for the right candidate who is eager to take on a broad and dynamic scope.

This is a true “right hand” position for someone who thrives in a lifestyle-driven, detail-oriented environment and enjoys bringing order, organization, and aesthetic excellence to a busy household and business.  Ideal person has a true love for fashion, organizing, problem solving and a great eye for aesthetics.

Key Responsibilities

Personal & Household Support

Manage day-to-day errands including dry cleaning, returns, shopping, and general task execution

Oversee home organization projects including closets, garage, and storage systems with a strong eye for detail (labels, systems, upkeep)

Maintain high standards of organization across all areas of the home

Work closely and collaboratively with the housekeeper

Wardrobe & Styling Support

Assist with wardrobe organization and merchandising

Maintain clothing with care (proper hangers, steaming, zipping, storage)

Support styling-related needs with a strong appreciation for fashion and presentation

Family Support

Provide occasional assistance with a 14-year-old, including school, activities, and doctor’s appointments as needed

Act as a dependable, supportive presence within the household

Administrative & Project Support

Assist with light administrative tasks including scheduling and travel coordination

Provide support to a nonprofit animal rescue organization based in Thousand Oaks

Assist with additional creative or personal projects as needed

Ideal Candidate

Highly organized with a natural ability to create systems and maintain order

Hands-on, proactive, and resourceful with a “no task too big or small” mindset

Trustworthy and discreet, with a strong sense of integrity

Detail-oriented with an eye for aesthetics, particularly in fashion and home organization

Comfortable balancing both personal assistant duties and light administrative work

Loves animals and is open to being involved with the family’s rescue efforts

Local to the Malibu / Conejo Valley area preferred

Santa Monica, CA/Malibu

Hours: Typically Monday through Friday, 9am–5pm with flexibility as needed

HYBRID - PLEASE BE WEST LA BASED

Salary: $90K-125K DOE plus Stipend towards Benefit

A highly discreet and grounded opportunity is available for an exceptional Executive/Personal Assistant to young entrepreneur.

This role requires someone who is deeply trustworthy, detail-oriented, emotionally intelligent, and highly capable of bringing structure, organization, and calm to an otherwise overwhelming period of transition. The ideal candidate is proactive, resourceful, service-oriented, and comfortable handling both personal and administrative responsibilities with maturity and discretion.

The position will oversee a blend of family office support, household coordination, rental property management, and executive assistance tied to a growing real estate business. This is a hands-on role for someone who enjoys helping others and can seamlessly move between logistics, operations, and day-to-day support.

Responsibilities Include:

Managing personal and administrative support for both siblings

Organizing, reviewing, and tracking important family, legal, and financial documents

Tracking payments related to investments, including due dates, confirmations, documentation, and coordination with financial or advisory contacts as needed

Managing calendars, appointments, reminders, reservations, and travel coordination

Assisting with rental property oversight, tenant communication, vendor scheduling, and maintenance coordination

Liaising with vendors, contractors, service providers, and household contacts

Assisting with light household management and operational needs

Creating organized systems for files, records, schedules, and ongoing tasks

Handling errands, personal shopping, returns, gifting, and day-to-day personal needs

Assisting with planning dinners, gatherings, and occasional small events

Tracking expenses, deadlines, and ongoing projects

Serving as a thoughtful, solutions-oriented right hand who can anticipate needs and help reduce day-to-day overwhelm

Ideal Candidate:

Highly organized with excellent follow-through and attention to detail

Calm, grounded, and capable of handling sensitive situations with professionalism

Able to pivot seamlessly between personal, household, and executive support

Strong administrative and communication skills

Tech-savvy and comfortable managing digital systems, spreadsheets, and calendars

Proactive, resourceful, and comfortable working independently

Polished, adaptable, low ego, and genuinely service-minded

Beverly Hills, CA

Full-Time, Sunday–Thursday

Schedule: Sunday & Monday: 10:00 AM – 6:00 PM, Tuesday – Thursday: 12:00 PM – 8:00 PM

$35-$40/hour, DOE, Full benefits package

A formal, fully staffed estate in Beverly Hills is seeking an Evening/Weekend Housekeeper to join their established team. This is a wonderful opportunity for a detail-oriented and team-focused professional who enjoys working in a collaborative, high-standard environment. The household is comprised of a couple with older children who visit occasionally, along with one dog.

The home is supported by a team of five housekeepers, and this role will be an integral part of maintaining the residence to an exceptional level.

Responsibilities

Perform detailed, high-level housekeeping throughout the residence

Reset and maintain all rooms to a guest-ready standard

Assist with laundry and ironing as needed (in coordination with the laundress)

Support the chef with light service, including dinner setup, serving, and cleanup

Maintain organization and cleanliness across all areas of the home

Work collaboratively with the housekeeping team and other staff

Ideal Candidate

Strong team player with a positive, can-do attitude

Prior experience working in private estates or fully staffed homes

Excellent attention to detail and pride in maintaining high standards

Comfortable communicating via text and maintaining clear, professional communication

Speaks good English

Friendly, discreet, and service-oriented

Pet-friendly

This is an excellent role for someone looking to join a respectful and well-run household, where teamwork and professionalism are highly valued.

Menlo Park / Atherton Area

Monday through Friday, standard business hours with flexibility as needed

PLEASE ONLY BE LOCAL

We are seeking a senior operational leader to bring structure, alignment, and thoughtful oversight to a highly dynamic private office environment. This individual will act as the connective force across the principal’s ecosystem, overseeing teams, refining operations, and ensuring the day to day runs with precision, discretion, and calm control.

This is a private, principal-facing role centered on managing people, operations, and infrastructure across a complex personal and residential landscape. It is not a traditional corporate COO position.

The ideal candidate brings a rare balance of operational rigor and emotional intelligence. They are both structured and intuitive, able to lead strong personalities while fostering trust, alignment, and respect at every level. This is a senior leadership role that requires a high degree of presence and availability to effectively oversee teams and maintain continuity across the environment.

This role is best suited for someone who enjoys operating behind the scenes, leading through others, and bringing order to complexity. It calls for a forward-thinking mindset, with the ability to assess, refine, and evolve operations over time. Individuals seeking a purely strategic or corporate leadership position will likely not find this role to be the right fit.

Key Responsibilities

Organizational Leadership and Accountability

Lead the overall operational structure with clarity, ensuring defined roles and strong accountability

Oversee senior team members across key functions, guiding performance while empowering autonomy

Establish clear operating rhythms, communication flow, and management discipline

Foster a culture grounded in ownership, responsiveness, discretion, and mutual respect

Build trusted relationships with the principal, family, and internal teams

Operational Oversight and Execution

Ensure seamless execution across residences, principal support, projects, and daily operations

Maintain exceptional standards of service, readiness, and presentation across all properties

Continuously refine systems, workflows, and protocols to improve efficiency

Anticipate needs while managing real time priorities with sound judgment

Navigate a fast moving, evolving environment with composure

Financial Oversight and Controls

Oversee budgets, spending, and financial discipline across the operation

Implement checks and balances across purchasing, vendor management, and approvals

Partner with financial teams on forecasting, reporting, and planning

Balance cost awareness with maintaining a high level of service

Talent Leadership and Performance Management

Lead hiring, onboarding, and development of a high performing team

Create a cohesive and collaborative environment across multiple support staff

Hold clear expectations while addressing performance issues thoughtfully and directly

Mentor and guide team members while maintaining accountability

Lead both up and down, supporting the principal while managing the team

Strategic Partnership

Serve as a trusted advisor on operational priorities, risks, and opportunities

Provide forward looking insight into the overall health of the operation

Identify inefficiencies and implement thoughtful, practical solutions

Support special projects, events, and evolving needs with flexibility and discretion

Ideal Candidate Profile

Experienced leader within complex, high touch environments such as family offices, private estates, or hospitality driven organizations

Demonstrated ability to manage multiple teams and functions through layers of leadership

Strong operational instincts with the ability to build structure without rigidity

High emotional intelligence with the ability to read nuance and manage dynamics thoughtfully

Calm, grounded presence with the ability to navigate pressure without becoming unsettled

Strong judgment, discretion, and problem solving ability

Solid HR and people management experience

Polished communicator able to interface seamlessly with principals, family members, and staff

Performance Expectations

Create a highly functional and organized operation with clear ownership and accountability

Maintain strong oversight of budgets, controls, and operational discipline

Ensure issues are addressed proactively and resolved efficiently

Drive alignment across all moving parts while maintaining calm and control

Continuously refine systems and processes to elevate overall performance

Operate with discretion, professionalism, and strong interpersonal awareness

Preferred Background

5+ years in senior operational leadership within family offices, private estates, or similarly high touch environments

Proven experience managing multiple teams through layers of leadership

Strong background in budgeting, vendor oversight, and operational systems

Experience supporting high net worth principals in complex, multi property environments

Beverly Hills, CA (Hybrid: Residence/ Office and your own home )

Full-Time | Salary: $100,000–$130,000 DOE + benefits

A highly private, ultra-high-net-worth principal is seeking an exceptional Executive Personal Assistant to serve as a true right hand across both personal and administrative matters. This is a fast-paced, detail-oriented role requiring a polished, highly resourceful professional who thrives in a high-expectation environment and takes pride in anticipating needs and executing seamlessly.

While this role includes a blend of responsibilities, a meaningful portion will involve coordinating complex, high-touch travel. The ideal candidate is equally comfortable managing detailed itineraries as they are handling day-to-day logistics, errands, and occasional event support. This is mostly working remotely from your own home in LA, with availability to go to the home or office in Beverly Hills.

Key Responsibilities

• Provide day-to-day executive and personal support, ensuring seamless coordination across the principal’s schedule and priorities

• Manage complex calendar and scheduling needs with precision and adaptability

• Coordinate domestic and international travel, including flights (private and commercial), ground transportation, accommodations, and itineraries

• Prepare detailed and organized travel materials, ensuring all confirmations, preferences, and logistics are clearly outlined

• Monitor travel schedules and proactively manage changes, updates, and time-sensitive logistics as needed

• Serve as a polished liaison on behalf of the principal, interfacing with family members, business stakeholders, and external partners with professionalism and discretion

• Assist with planning and coordination of events, including small gatherings and children’s birthday parties, ensuring thoughtful execution

• Handle personal errands and day-to-day tasks with efficiency and a high level of care

• Provide occasional support related to children’s schedules, including coordination or light driving as needed

• Streamline systems and workflows to improve efficiency and reduce complexity

• Maintain organized digital systems and ensure information is up to date and accessible

Qualifications

• Prior experience supporting a UHNW principal or C-level executive in a similar EA/PA capacity

• Strong experience coordinating travel with a high level of detail and organization

• Exceptional multitasking skills and ability to manage multiple priorities simultaneously

• Highly polished communicator with excellent judgment and discretion

• Tech-savvy and comfortable managing systems, devices, and workflows

• Resourceful, proactive, and solutions-oriented

• Able to work both independently and collaboratively with a Chief of Staff and broader team

• Flexible and responsive when schedules shift or needs arise

FILLED

West Los Angeles

Full-Time | Salary + Health Benefits

Monday through Friday

Typical hours are 9:00am to 6:00pm with occasional flexibility

A highly respectful, grounded UHNW principal in West Los Angeles is seeking a House Manager / Personal Assistant to oversee the day-to-day flow of their home.

This role is best suited for someone who is highly organized, hands-on, and takes pride in creating a calm, well-run environment. They are warm, easy to be around, and operate with a low ego, happy to step in wherever needed. At the same time, they are intuitive and confident enough to bring thoughtful ideas and improvements forward in a natural, supportive way. This is a detail-oriented, roll-up-your-sleeves role for someone who enjoys being in the home, keeping things running smoothly, and anticipating needs before they arise. The principal values trust, consistency, and someone who can take ownership of the space with care and good judgment.

Key Responsibilities

• Oversee the daily operations of the residence, ensuring everything runs smoothly

• Maintain and update household systems, including manuals, vendor contacts, and procedures

• Keep organized, running lists of household needs and ongoing tasks

• Ensure the home is consistently stocked with groceries and essentials

• Maintain a clean, well-prepared kitchen with fresh, ready-to-go items

• Serve as the main point of contact for vendors and service providers

• Schedule and oversee maintenance, repairs, and home services

• Track and follow through on household projects

• Prepare the home for guests, ensuring all spaces are clean, stocked, and welcoming

• Manage guest readiness including linens, toiletries, and general presentation

• Assist with light entertaining support and home reset

• Handle gifting needs throughout the year, including sourcing and preparation

• Support family logistics as needed, including coordination with the children’s mother

• Provide transportation support for the youngest child and assist with light scheduling

Personal Assistance & Hands-On Support

• Run errands including shopping, returns, and household needs

• Assist with light meal preparation a couple of times per week

• Support travel planning including research, bookings, and packing

• Assist with laundry as needed, including keeping clothing and linens organized

• Maintain overall order in the home with hands-on support as needed

• Step in wherever needed to ensure the home runs in a seamless, well cared for way

JOB FILLED

Marin County, CA

Start: Summer (ahead of August move-in, can start in the next 30-60 days)

Schedule: Typically 9am to 5pm with flexibility as needed, including occasional hosting

Salary: DOE, up to $325K plus benefits

PREFER LOCALS only for now

A highly sophisticated ultra high net worth family relocating from Los Angeles to Marin County is seeking an exceptional Estate Manager to serve as a true right hand in establishing and maintaining a beautifully run, highly organized home. This is a pivotal, hands-on role requiring a thoughtful blend of operational strength, aesthetic awareness, and a genuine service mindset. The right person will help build the foundation of the home from the ground up, putting systems in place and ensuring everything runs seamlessly at a very high level. This is a warm, family-oriented household, and it is important that the right person genuinely enjoys being around children and contributing to a positive, easygoing home environment. You will be working closely with two principals who may have different preferences, so an ability to read the room, adapt, and navigate with emotional intelligence and discretion is key. This role is about creating a home that is both beautifully run and genuinely welcoming.

Duties

• Oversee day to day estate operations with a proactive, detail oriented approach

• Build and implement household systems, workflows, and SOPs from the ground up

• Create and maintain a comprehensive Estate Manual including vendors, schedules, household protocols, inventory, and secure home information

• Lead the August move from Los Angeles to Marin, coordinating logistics and ensuring a smooth setup

• Partner with the Family Office and prior Estate Manager for continuity

• Oversee unpacking and organization with both function and aesthetics in mind

• Maintain a high standard of presentation throughout the home

• Source and manage vendors aligned with the family’s lifestyle and preferences

• Coordinate small gatherings and family events with a polished, approachable touch

• Serve as a central point of communication between principals, staff, vendors, and the Family Office

• Balance differing preferences between principals with discretion and emotional intelligence

• Be a warm, respectful presence and contribute to a positive household dynamic

• Comfortable around children and supportive of a busy family environment

• Open to occasional driving and light, thoughtful support as needed

• Anticipate needs and stay attuned to the rhythm of the household

Qualifications

• 8 to 10+ years of experience in a similar Estate Manager or Senior House Manager role within UHNW households

• Proven ability to build systems, SOPs, and household manuals

• Highly organized with strong attention to detail

• Strong understanding of high end household operations and service standards

• A natural eye for aesthetics and pride in maintaining a beautiful home

• Familiarity with Marin or the Bay Area, or ability to quickly build a local network

• Experience working alongside a Family Office and multiple stakeholders

• Tech savvy and comfortable managing digital systems

• Warm, intuitive, and emotionally intelligent with a family friendly approach

• Valid driver’s license and comfortable with occasional driving

• Flexible, discreet, and highly trustworthy

• Strong sense of ownership and pride in your work

JOB FILLED

Beverly Hills, CA (with travel)

Monday through Friday, based out of the Beverly Hills home office

Standard hours aligned with European teams, typically 8:30 AM – 5:00 PM

General 8-hour workday, with flexibility as needed based on travel, events, and the principal’s schedule

Salary: $90,000 - $100K  PLUS (for the right person) annually+ Health benefits included. plus growth with strong capabilities plus discretionary bonus

We are seeking an exceptional Personal & Executive Assistant to support a high-profile lifestyle entrepreneur operating across both personal and professional spheres. This is a dynamic, fast-paced role requiring a polished, discreet, and highly capable individual who can seamlessly manage a multifaceted life and growing brand.  The principal maintains multiple residences across Los Angeles and internationally, and works closely with teams in both the U.S. and Europe. This role will act as a key point of coordination, ensuring everything runs smoothly, efficiently, and with the highest level of detail and care.

This is a true blend of personal and executive support, ideal for someone who is highly organized, proactive, and thrives in a high-touch, service-oriented environment. The right candidate will be bright, curious, and eager to learn, with strong initiative and a genuine interest in supporting both a lifestyle brand and a busy family.  The brand is growing extremely quickly and there is ample opportunity to grow with this position with hard work and showing your talent in the role as well.  Very exciting role!

Key Responsibilities

Manage complex calendars, scheduling, and appointments across multiple time zones

Coordinate detailed domestic and international travel, itineraries, and logistics

Assist with packing and unpacking for frequent travel, ensuring wardrobe and essentials are organized with precision

Support seasonal travel to locations such as Nantucket, Aspen, the Hamptons, and Palm Beach

Provide on-the-ground support during trunk shows and brand events, including setup, coordination, and breakdown

Act as a polished, client-facing presence during events, ensuring a seamless guest experience

Oversee and track RSVPs, school events, and family-related commitments

Liaise with internal and external teams, including a Chief of Staff based in London

Serve as a central point of communication across business, household, and brand teams

Support light social media coordination, including assisting with shoot setup and logistics

Manage inboxes, flag priorities, and ensure timely follow-up

Coordinate with household staff (housekeepers, nanny, chef) to ensure seamless day-to-day operations

Assist with gifting, ordering, fulfillment, and inventory (currently managed from the Beverly Hills residence)

Handle errands, special projects, and ad hoc requests with efficiency and discretion

Support family needs, including pet coordination (dog, cat, and pony) and scheduling around children’s activities

The Ideal Candidate

Exceptionally organized with strong attention to detail

Polished, poised, and professional with excellent manners and presence

Warm, discreet, and emotionally intelligent

Proactive, resourceful, and solution-oriented

Comfortable interfacing with high-level individuals and teams globally

Tech-savvy, including proficiency with spreadsheets and organizational systems

Able to anticipate needs and operate with a high level of autonomy

Family-friendly, flexible, and adaptable in a dynamic environment

Open to travel and interested in learning and growing within a brand

JOB FILLED

House Manager for Talent in Atlanta, GA

5 days/week on-site with flexibility; weekend presence as needed

Compensation: $120,000–$155,000 DOE + benefits

Reports to Family Office/ and Principal

We are seeking a highly experienced, detail-oriented, and service-driven House Manager to oversee the daily operations of a multi-property, high-profile household based in Atlanta. This is a hands-on, proactive role for someone who takes deep pride in maintaining an exceptionally organized, well-run home and anticipates needs before they arise.

The ideal candidate operates with a “warden mentality" (kindly) consistently walking the property, identifying gaps, and ensuring every detail is handled to the highest standard without prompting. Discretion, structure, and a true love of service are essential. This is a hands-on role, not purely managerial.  Must be comfortable being deeply involved in the day-to-day. The principals value structure, cleanliness, discretion, and efficiency above all. Will work closely with the Mrs of the home.

Key Responsibilities

Oversee day-to-day operations across multiple properties, ensuring all homes are maintained to an immaculate, guest-ready standard at all times

Conduct regular walkthroughs of all spaces, proactively identifying and resolving issues before they escalate

Maintain strict household standards, ensuring organization, cleanliness, and efficiency across all environments

Establish and uphold clear systems, routines, and expectations for staff performance and household flow

Manage and oversee household staff, including: nannies, housekeepers, chef, security, groundsman

Monitor staff schedules, productivity, and overall performance

Enforce household expectations with professionalism

Ensure seamless communication across all team members

Oversee multiple properties including primary Atlanta residence, another home near under construction, warehouse, studio as well light oversight for family home, small apartment in LA

Coordinate maintenance, vendors, and ongoing property needs

Track and manage timelines for construction and property updates

Monitor and track household expenses, including: chef, nanny etc

Maintain organized records and provide weekly recap reports

Communicate regularly with principals and family office with concise updates

Manage household inventory and procure supplies as needed

Support and oversee in-home events, dinners, and gatherings

Be present and actively managing during events to ensure seamless execution

Assist with holiday preparation and seasonal household needs

Qualifications

5+ years of experience in a high-end private household or luxury hospitality environment (hotel background is a plus)

Experience working in structured, high-expectation homes with clear standards

Highly proactive with exceptional attention to detail

Strong leadership presence—firm, assertive, and solutions-oriented

Ability to anticipate needs and operate independently

Discreet, polished, and accustomed to working with high-profile individuals

Strong organizational and communication skills (text + weekly written recaps required)

Comfortable being accessible as needed (including occasional off-hours communication)

Spanish-speaking is a strong plus

Local to Atlanta preferred; potential relocation considered for the right candidate

Location: Los Angeles & Malibu, CA (Travel Required)

Schedule: Full-Time, 8am-4pm and 10am-6pm, schedule rotates (with occasional evenings and weekends)

Compensation: $53/hour + Full Benefits

Overview:

A confidential, high-profile household is seeking an exceptional Luxury Housekeeper to join their team as operations are centralized out of their Los Angeles estate. This role requires a rare combination of elite housekeeping skills, impeccable discretion, and a refined, professional demeanor.

The ideal candidate has experience in UHNW residences and is highly knowledgeable in the care of fine materials, designer furnishings, and delicate textiles. This is a physically demanding, fast-paced position requiring strong stamina, efficiency, and the ability to maintain five-star standards at all times. The household values an understated, polished, and conservative presentation aligned with their environment.

Responsibilities:

Provide five-star daily housekeeping service for the Principals, family, and guests

Meticulous cleaning and maintenance of fine surfaces, including marble, hardwood, designer fixtures, antiques, and artwork

Full wardrobe care, including laundering, pressing, steaming, and organizing designer garments and delicate fabrics (silk, cashmere, etc.)

Closet organization, packing/unpacking for travel, and coordinating dry cleaning

Guest room preparation, including turn-down service and maintaining guest-ready standards

Assist with entertaining preparation and last-minute adjustments to ensure flawless presentation

Maintain inventory of household supplies, linens, and toiletries; assist with ordering as needed

Assist with pet care as needed

Support Executive Housekeeping Manager with errands and shopping

Travel regularly between Los Angeles and Malibu residences

Ideal Candidate:

3–5+ years of verifiable experience in UHNW or luxury private homes

Strong knowledge of fine materials, specialty surfaces, and high-end home care

Physically strong with excellent stamina; comfortable with a highly active role requiring frequent movement, stairs, and lifting

Exceptional attention to detail with the ability to work quickly without compromising quality

Discreet, trustworthy, and accustomed to maintaining strict confidentiality

Polished, conservative, and professional presentation

Flexible, adaptable, and team-oriented with a proactive mindset

Requirements:

Valid driver’s license and reliable transportation

Flexible schedule, including occasional evenings and weekends

Comfortable working across multiple properties

Able to lift, bend, kneel, and perform physically demanding tasks daily

Benefits:

Medical, dental, and vision insurance

401(k) with up to 6% employer match

Health Savings Account options

Additional company-sponsored benefits

JOB FILLED

Executive Assistant to CEO – Fashion Brand

West Hollywood, CA

Hybrid | 3 days in office, 2 days remote

Hours: 8:00am–6:00pm (flexibility required)

Salary: Up to $130K DOE + Benefits + Discretionary Bonus + PTO

A rapidly growing, brand-driven fashion company is seeking a polished and highly strategic Executive Assistant to support its CEO. This is an exciting opportunity to join a dynamic organization during a period of continued growth and momentum.

This role functions as a true right-hand partnership to the CEO, centered on delivering exceptional, long-term executive support. While the position offers strong exposure and impact, it is designed for someone who genuinely enjoys the craft of being an Executive Assistant and takes pride in operating at a high level.

The ideal candidate is poised, discreet, and anticipatory by nature. You are calm under pressure, exceptionally organized, and confident acting as both gatekeeper and ambassador. You understand how to protect a CEO’s time, manage competing priorities, and seamlessly interface with internal teams, external partners, and high-profile stakeholders.

This role will also include light office management responsibilities and occasional support to additional senior leadership as needed.

Key Responsibilities

Executive Support

• Manage a complex, ever-changing calendar with thoughtful prioritization

• Coordinate meetings across internal teams, partners, and external stakeholders

• Prepare daily briefings, agendas, and materials to ensure the CEO is fully prepared

• Serve as a strategic gatekeeper, managing access and communications with discretion

• Coordinate detailed domestic and international travel arrangements

• Build seamless itineraries and proactively troubleshoot in real time

• Prepare materials for executive and board meetings; track follow-ups through completion

• Manage expenses, correspondence, and key communications

• Oversee gifting and assist with light office operations, including vendor coordination and general upkeep

JOB FILLED

Executive Personal Assistant to Talent

New York, NY (primarily in-person) NYC based

Salary: Up to $150,000 DOE + Benefits

We are seeking a highly experienced, polished, and proactive Executive Personal Assistant to support a high-profile talent based in New York City. This role requires someone who has direct experience supporting talent or public figures and understands the pace, discretion, and complexity that comes with this environment.

This is a true right-hand role, blending high-level personal support, day-to-day operations, and light household/house management responsibilities. The ideal candidate thrives in a fast-moving, ever-changing environment, remains calm under pressure, and operates with the utmost professionalism and confidentiality.

Key Responsibilities

Manage complex, ever-evolving calendars and schedules across multiple time zones

Coordinate all personal and professional appointments, commitments, and obligations

Serve as a gatekeeper and liaison between the Principal and internal/external stakeholders

Liaise seamlessly with managers, agents, publicists, glam teams, and business partners

Ensure alignment across all parties for appearances, shoots, travel, and events

Track deliverables, timelines, and key deadlines related to projects and commitments

Coordinate detailed domestic and international travel, including flights (commercial/private), hotels, cars, and itineraries

Prepare thorough travel itineraries and ensure seamless execution door-to-door

Anticipate needs while traveling, including packing, wardrobe coordination, and on-the-ground support as needed

Oversee day-to-day operations of the Principal’s residence(s)

Coordinate vendors, maintenance, deliveries, and household staff as applicable

Manage errands, returns, gifting, and personal shopping with a high level of taste and discretion

Track expenses, receipts, and assist with basic reporting and reconciliations

Manage incoming packages, inventory, and organization across home and office environments

Maintain systems, lists, and processes to ensure efficiency and organization

Qualifications

5+ years of experience supporting high-profile talent, celebrities, or public figures REQUIRED

Proven experience working alongside managers, agents, publicists, and glam teams

Strong understanding of the entertainment/lifestyle industry and its demands

Exceptional organizational and multitasking abilities with strong attention to detail

Highly discreet with experience handling confidential and sensitive information

Calm, solutions-oriented, and adaptable in high-pressure situations

Strong communication skills (written and verbal) with a polished, professional demeanor

Tech-savvy; proficient in Google Suite, calendar management, and travel platforms

JOB FILLED

Personal Assistant (Upper West Side) – UHNW Family

Upper West Side, New York, NY (with travel to Colorado and the Hamptons as needed)

Schedule: Monday–Friday, 9:00 AM–6:00 PM (fully in-person)

Experience: 5+ years in private service

Salary: Up to $150K DOE + benefits

PLEASE BE NYC BASED

We are seeking a proactive, discreet Personal Assistant to support a Principal and her family. Reporting to the Chief of Staff, this role offers a thoughtful balance of high-level personal support and hands-on execution.

Key Responsibilities:

Household Management: Oversee daily calendars, travel, and personal appointments; manage vendors, contractors, and property maintenance; handle errands, personal shopping, and logistics

Executive Support: Serve as a gatekeeper; manage correspondence, digital files, research, and meeting preparation

Family Support: Provide secondary support to family members and coordinate schedules seamlessly

Requirements & Qualifications:

Minimum 5 years of experience with a proven track record of stability in private service

Service-oriented mindset with a “no task too small” approach

Absolute discretion and confidentiality

Tech-savvy (Google Workspace) with excellent communication skills

Familiarity with NYC/UWS resources and willingness to travel for seasonal home setups