Estate Manager Personal Assistant West LA
A very busy and discerning family in West LA with a fast moving life but a need for detail in all areas seeks a highly functioning Estate Manager/Personal Assistant. Salary DOE plus Benefits with a hard working attitude and mentality
There is a homier West LA as well as a vacation property out of state.
We are looking for someone who is experienced in working in a fast-paced environment, is extremely organized, enjoys challenges and can remain calm under pressure. This job requires a meticulous House Manager who has a love for detail, has great taste, resourceful, enthusiastic, motivated and a dedicated self-starter with a no job is too small attitude.
The Estate Manager will be responsible for overseeing the general operation of the home, managing staff, vendors or anything that enters or exits the property. The Estate Manger must be able to have a grasp on what it means to pivot in a day to attend to the needs, has a true service heart and zero ego.
ROLES AND RESPONSIBILITIES:
- Staff management.
- Heavy project management, landscape and home improvement.
- Maintain all aspects of home i.e. maintenance schedule, managing vendors and sourcing new vendors.
- Management of walking the property inside and outside to ensure that everything is in working order.
- Responsible for all needs within the home and interfacing daily with chief of staff & executive assistants.
- Coordinating with business manager on bill paying, invoices & staff payroll. Approve all purchase orders and vendor invoices with approval & submit for processing.
- Tech savvy- can troubleshoot A/V equipment; operate crestron, Internet issues & theater system.
- Property and project management experience and understanding.
- Experience with handling and caring for fine art a plus – Fine furniture and collectables- oversee moving furniture, lifting and cleaning.
- Keep and maintain on going lists of repairs, projects etc. and check frequently.
- Knowledge about fashion with good style is a plus- Part of the job is packing, going to the tailor, completing returns on time & gifts.
- Update household bible- keeping detailed notes of changes.
- Event Management – Plan, organize and seamlessly orchestrate small to large events.
- Ensure the day-to-day flow of life is always managed, as well as a daily/ weekly/ monthly checklist.
- Maintain inventory systems for food/ supplies ordering and organization.
- Managing all meals- lunches & dinners, coordinating weekly dinners and food for fridge.
- Oversee and manage the care of one hypoallergenic dog (dog walker, vet appointments, food & medicine, dog trainer while away)
Requirements
- Must be self-motivated and proactive
- Must be a problem solver and quick thinker
- Must be resourceful with the ability to anticipate needs
- Must be dog friendly
- Must be adaptable and be able to quickly learn personalities, needs, styles and traits.
- Must have a positive attitude
- Must be self-motivated, never waiting for direction, always thinking ahead.
- Must have Integrity, be trustworthy, honest & confident in their role.
- Must have respect – should treat vendors and trusted advisors as employer would.
- Must be professional – Maintaining highest regard to professionalism
- Must be loyal – maintaining composure and treating the responsibilities with respect.
- Must be flexible – role will require some evenings/weekends.
- Must have strong people skills
- Must have tenacity when trying to achieve the unachievable
- Must be discreet and appropriately handle sensitive and confidential information
- Must be punctual and reliable
- Must be organized and be able to multitask a large amount of highly important tasks and projects, handling all tasks and situations calmly, quickly and effectively.
Qualifications
- Minimum 5 year’s experience as a house manager
- Bachelor degree preferred
- Strong knowledge of MAC, MS office: including Word, Excel, and PowerPoint.
- Clean background check & driving record.
- Tech Savvy with Creston experience a plus