Estate Manager Personal Assistant Needed for Family Palisades

This is a NON ENTERTAINMENT Family

Schedule: Monday – Friday, 9am – 6pm,  with flexibility to work evenings and weekends as needed

Compensation: Up to 200K DOE plus stipend towards benefits

Busy family with 3  kids ages 6 and 9 (and one due any minute), based in Pacific Palisades  is seeking an experienced, professional, organized and detail oriented full-time Estate Manager  Personal Assistant to maintain a large home in the Pacific Palisades area. For now they are in a rental in Mandeville.  They also have homes in Park City, an island off Canada and a commercial property in Colorado. The primary responsibility for this position is however LA based.  Other homes require little attention for the moment. General schedule,  Monday – Friday, 9am – 6pm,  with flexibility to work evenings and weekends when family has events or other reasons. Estate Manager is responsible for overseeing the general operation of the home. Will assist in a major move in a year or so.  Will also be managing domestic staff in a positive and warm environment, and managing construction and maintenance and managing external vendors.  

    • MUST be Los Angeles based 
    • MUST have previous experience and be exceedingly detailed
  • Responsibilities
    • Weekly walk through of local residences to ensure that all systems are functioning properly
    • Managing rental home as well as assist with keeping an eye on the new construction.
    • Scheduling home maintenance and repair work along with supervising projects
    • Act as the owners representative for renovations with contractors and designers
    • Maintain household manuals/checklists for for ongoing tasks to be completed
    • Maintain contacts lists that include family members, vendors, contractors, etc.
    • Maintain an inventory of household supplies and assist with restocking as needed
    • Hiring and managing domestic employees for residences and supervising the quality of their performance
    • Coordinate staff schedules to ensure adequate coverage at all times based on principals’ needs
    • Maintain security systems at all residences and check/test on a regular basis
    • Managing household schedules and calendars
    • Assist in event planning, organizing, coordination and flawless execution day of event
    • Purchase gifts; develop and maintain gift tracker, review and audit receipts
    • Work with travel agents, event planners, and business manager as needed
    • Handling household bills and administrative duties (Business Manager will assist with these responsibilities)
    • Manage household petty cash, proper documentation and submission of house credit card purchases/receipts
    • Running errands, manage household staff to pickup dry cleaning, prescriptions, or other errands and performing any necessary tasks
    • House projects and handling things around the residences (e.g., receiving deliveries, organizational projects, answering phone calls, sending emails, etc.)
    • Maintain vehicles, take for service appointments and keep accurate records of services completed
    • Provide hospitality and attend to guests and family’s needs when visiting
    • Schedule personal appointments (very limited)
    • Plan and coordinate children and family activities and events (very limited)
    • Pet friendly — assist with dog car
    • Vehicle maintenance

 

  • Qualifications
    • Bachelor’s degree (not required)
    • Significant construction management experience
    • 3-5+ years of consistent and recent domestic experience as a full-time estate manager overseeing multiple residences
    • 3-4 references from domestic positions
    • Spanish language skills not required but a plus
    • Seeking longevity/long term commitment (e.g., 5+ years)
    • Live a close proximity to family’s main residence
    • Ability to complete background checks and motor vehicle checks (clean driving record)
    • Safe vehicle for transportation
    • Legal to work in the United States
2021-04-14T15:09:31-07:00April 14th, 2021|Uncategorized|Comments Off on Estate Manager Personal Assistant Needed for Family Palisades
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